Dear Eunice, At Taylor's University Malaysia, the classification is mentioned in our Policy Development and Control Policy. Hope the following information is useful.
3.1 University Controlled Documents University controlled documents include the Taylor's University Constitution, Quality Manual and all policies, procedures, guidelines and forms. These are established to ensure that the University is properly governed, that staff and students act responsibly and make informed decisions. The documents form part of the Taylor's University Quality Management System, which also serves to mitigate potential risks. Further definitions for each type of document are given below: 3.1.1 Constitution: The Constitution of Taylor's University established in accordance with the Private Higher Educational Institutions Act 1996 (Act 555). 3.1.2 Quality Manual: This document provides an overview of the University's organisation, responsibilities and key processes, together with mapping to the specific requirements of the ISO 9001:2008 standards and their applicability to educational services. 3.1.3 Policy: A concise, formal and mandatory statement of principles and rules, which influence and determine major decisions and actions in a given area. 3.1.4 Procedure: Statement of mandatory steps that are required to implement an activity in compliance with a policy, to meet its intent. 3.1.5 Guideline: Detailed advice or guidance, describing good practices in implementing Taylor's University's policies or procedures. 3.1.6 Form: A document designed for collecting information, usually to do with activities performed or results achieved or for guiding procedural steps involved in order to achieve compliance with the policy or procedure or as part of the policy and procedure. 3.2 Document Categories 3.2.1 Academic documents refer to policies that encompass the functions and powers of the Taylor's University Senate and the procedures, guidelines as well as forms that support the implementation of the policies. 3.2.2 Administrative or non-academic documents refer to policies that encompass the functions and powers of Taylor's Executive Management Committee (EMC) and the procedures, guidelines as well as forms that support the implementation of the policies. 3.2.3 Governance related policies refer to academic or administrative policies with significant impact on the University, especially in terms of strategy, reputation, finance, risk and/or authority, which normally require approval by the Taylor's University Council, as advised by the Senate or EMC, guided by the Constitution. Thank you and best regards, Lok Boon Thian Lok Boon, PhD Director Quality Advancement Department Taylor's University, Malaysia Direct: +603 - 5629 5798 | Tel: +603 - 5629 5000 | Fax: +603 - 5629 5849 http://university.taylors.edu.my/ Deputy President Malaysian Higher Education Institutions Quality Assurance Network (MyQAN) www.myqan.org<http://www.myqan.org/> From: [email protected] [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, December 09, 2015 4:18 AM To: '[email protected]' Subject: [acupa-l] Classification Schema for governance documents Hello everyone. I hope you are all going to have a good winter break! I am looking for various approaches that universities/institutions use to classify their different types of governance documents (e.g. rules, policies, requirements, whatever), how you distinguish between the various types of documents, and how you manage the different types of documents. If you have such a schema, or know of an institution (public, private, university, or business) that does, or even know of scholarly articles that analyze such things, I would really appreciate it if you'd send me some information on it. I just had a meeting scheduled for Thursday, Dec 10, for which I am to come up with some ideas and recommendations for best practices... -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University, Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 [email protected]<mailto:[email protected]> compliance.osu.edu<http://compliance.osu.edu> policies.osu.edu/<http://policies.osu.edu/> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). 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