Hi Jennifer,
Our policy is part of a larger policy about selected discretionary
expenditures<http://www.rit.edu/fa/controller/payable/discretionary_expenditures.html#d>;
the specific language is below. We use a
form<http://www.rit.edu/fa/controller/forms/cellular_reimbursement_justification_form.pdf>
to request reimbursement.
D. Cell Phones
1. Cell phones expenses paid by the University are generally unallowable
unless required by the department for the employee to complete his/her job
responsibilities. In such cases, approval by the respective division vice
president is required.
* If it is advantageous to the University for a department to purchase
equipment and contracts for its employees (i.e., for shared minutes, etc.), it
is allowable for the monthly bill to be paid directly by the University.
2. When a cell phone is required in order for an employee to complete
his/her job responsibilities, the employee should contract directly with the
service provider and the submit his/her monthly bill for reimbursement.
3. When a cell phone is required for occasional business use, reimbursement
to an employee for business calls made in excess of the monthly minutes
available on his/her cell contract is allowable.
4. Unallowable Expenses -
* Add-on items above the base contract cost, including downloads of
movies and games are unallowable.
Sue
------------------------------------------
Susan T. Provenzano, '84, '09
Academic Affairs
(585)475-5572
[email protected]
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From: [email protected]
[mailto:[email protected]] On Behalf Of Rogers, Jen
Sent: Monday, January 30, 2017 12:41 PM
To: [email protected]
Subject: [acupa-l] Cell Phone Policy
Greetings ACUPA members!
UND's cell phone/mobile device policy is out dated. We are specifically
interested in policies that reference university provided devices or provide
stipends to off-set costs incurred by employees who use personal devices for
business purposes. If your institution has a policy that you are willing to
share, please pass it along. Thanks in advance.
All the best,
JEN
Jennifer Rogers
Special Projects Assistant to the VPFO
Office of the Vice President for Finance and Operations
University of North Dakota
Twamley Hall, Room 314
264 Centennial Drive Stop 8378
Grand Forks, ND 58202-8378
O 701.777.3511 | D 701.777.4392
F 701.777.4082
[email protected]<mailto:[email protected]> |
UND.edu/finance-operations<http://www.UND.edu/finance-operations>
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