Good morning everyone, At Memorial University I am required to prepare an annual report of policy activity on behalf of Vice-Presidents Council, for submission to the Audit and Risk Committee of the Board of Regents. It is submitted in late-December and the outline is:
Introduction Current total count of policies and related procedures in the University Policy Collection Policy Development progress in current year: * Count of and titles of new policies established through approval of the Board of Regents * Count of and titles of existing policies which were updated with approval of the Board of Regents * Titles of policies which received Incidental (secondary) Amendments by Vice-Presidents Council, along with the rationale for the amendment * Number of policies deleted from the University Policy Collection Objectives and priorities for Policy work for subsequent year, which derive from: * Vice-Presidents Council approving proposals employees for new or revised policies. * Review of those policies in the University Policy Collection which fell in the 4-year review cycle. * Analyzing policy gaps through the collaborative, risk assessment approach. As well, Memorial's Space policy is available here: http://www.mun.ca/policy/site/policy.php?id=142 Have a great week and Happy July 4th to my American colleagues. Celebrate safely! Donna Donna L. Ball Senior Policy Analyst Memorial University of Newfoundland St. John's, NL 709-864-8010 -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Bonnie Leigh Reifsteck Sent: June 28, 2017 12:40 PM To: Association of College and University Policy Administrators <[email protected]> Subject: RE:[acupa-l] Policy program metrics AND University Space Policies Good morning, Thank you all for a great conference! I'm looking forward to next year's already. Tinu, in our office we submit an annual report to the EVP for Administration (where we report). This report is somewhat fluid, but we generally include the following items: * a list of policies that were approved (both Administrative and Regents', by approval date, and whether they went through a public comment period or through our abbreviated method for minor revisions); * a list of committees/task forces that we either participated in or facilitated - our office has ad hoc committees as needed by policy topic, rather than a policy committee, so these can be quite substantial - and we are included in a number of campus-wide committees; * a brief summary of our website's Google Analytics data; * professional development; * special projects (such as digitizing our historical files, etc.) or accomplishments Sarah, we have an administrative policy UAP 5200 ("Allocation and Assignment of Space"), located here: https://policy.unm.edu/university-policies/5000/5200.html Best, Bonnie Leigh Bonnie Leigh Reifsteck, M.A. University Policy Specialist UNM Policy Office MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277.6531 Web. http://policy.unm.edu **Part-time work schedule: M-F 8:30am-12:30pm ** -----Original Message----- From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Association of College and University Policy Administrators digest Sent: Tuesday, June 27, 2017 10:02 PM To: acupa-l digest recipients Subject: acupa-l digest: June 28, 2017 ACUPA-L Digest for Wednesday, June 28, 2017. 1. Policy program metrics 2. University Space Policies 3. Re: University Space Policies (Vacation) 4. RE: University Space Policies 5. RE: University Space Policies 6. RE: University Space Policies 7. RE: University Space Policies ---------------------------------------------------------------------- Subject: Policy program metrics From: "Diver, Tinu" <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 12:32:46 +0000 X-Message-Number: 1 Hi all, So lovely meeting many of you last week at the conference. I'm working on my first annual report and was wondering what metrics your programs use to measure and communicate your program's/office's progress, achievements, accomplishments or value to your university. I believe someone started mentioning this during one of the presentations (number of meetings/"touches" across campus) and I submitted it as a question for the Policy Potpourri session but had to catch an early flight and couldn't stay for the discussion. Thanks, T Atinuke O. Diver, J.D. Associate Director for Ethics Education and Policy Management Office of the Chancellor University of North Carolina at Chapel Hill 134 ½ East Franklin Street, Suite 110 Campus Box 4110 Chapel Hill, NC 27599-4110 Phone: 919-445-8364 Email: [email protected]<mailto:[email protected]<mailto:[email protected]%3cmailto:[email protected]>> Web: ethicsandintegrity.unc.edu<http://ethicsandintegrity.unc.edu/> ---------------------------------------------------------------------- Subject: University Space Policies From: Sarah Remmert <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 16:24:43 +0000 X-Message-Number: 2 Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<http://www.utsa.edu/compliance> ---------------------------------------------------------------------- Subject: Re: University Space Policies (Vacation) From: Marlene Terpenning <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 12:25:05 -0400 X-Message-Number: 3 I am on vacation June 20 through July 3, returning to the office on July 5th. Please contact Jessica Howell at 740-284-5179 or [email protected]<mailto:[email protected]>. Marlene Terpenning Director of Business Services 1235 University Blvd Steubenville, OH 43952 Phone (740)284-5178 Fax (740)283-6472 http://www.franciscan.edu >>> Sarah Remmert <[email protected]<mailto:[email protected]>> >>> 06/27/17 12:24 >>> Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<http://www.utsa.edu/compliance> Scanned for virus, malware, and spam by MEG75-1 appliance. ---------------------------------------------------------------------- Subject: RE: University Space Policies From: "Meyer, Brenda" <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 17:02:20 +0000 X-Message-Number: 4 Hi Sarah, We do. See below: http://content.nwacc.edu/administrativeServices/PolicyforAS/Operations/SpaceAndLandUseManagementPolicy2014.pdf It's very general and assigns authority to the DVP of Finance and Adm. to allocate space with the Exec. Director of Facilities. We also have a Facilities Council where requests can be submitted for review by a council of faculty and staff. http://content.nwacc.edu/administrativeServices/PolicyforAS/Operations/SpaceAndLandUseManagementPolicy2014.pdf I was very involved in this process if you want to contact me directly. From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Sarah Remmert Sent: Tuesday, June 27, 2017 11:25 AM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] University Space Policies Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<http://www.utsa.edu/compliance> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list<mailto:[email protected]%3cmailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list>> or 607-255-8279. ---------------------------------------------------------------------- Subject: RE: University Space Policies From: "Teets, Jessica E" <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 18:32:29 +0000 X-Message-Number: 5 Sarah, Our policy is very broad regarding space assignments, simply stating that our treasurer has the authority on our main campus and the chancellors have the authority on our regional campuses. This is the first item listed in our Regulations Governing the Use and Assignment of University Facilities<http://www.purdue.edu/policies/facilities-safety/ivb1.html>. We are working on updating this policy, but the space assignment authority won't change. Best, Jessica Teets Coordinator, University Policy Office Purdue University 765-496-9634 From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Sarah Remmert Sent: Tuesday, June 27, 2017 12:25 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] University Space Policies Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<http://www.utsa.edu/compliance> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list<mailto:[email protected]%3cmailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list>> or 607-255-8279. ---------------------------------------------------------------------- Subject: RE: University Space Policies From: "Meeks, Donna W." <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 18:42:53 +0000 X-Message-Number: 6 Hi Sarah, Old Dominion University's Use of Facilities and Grounds policy, linked below, covers this topic in Section F.1. http://www.odu.edu/about/policiesandprocedures/university/3000/3200 Donna Donna W. Meeks Old Dominion University University Policy Manager and Executive Secretary to the Board of Visitors 2010E Koch Hall Norfolk, VA 23529 757-683-3072 / FAX 757-683-5679 [email protected]<mailto:[email protected]> http://www.odu.edu/bov<http://www.odu.edu/content/odu/about/bov.html<http://www.odu.edu/bov%3chttp:/www.odu.edu/content/odu/about/bov.html>> http://www.odu.edu/policy/university From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Sarah Remmert Sent: Tuesday, June 27, 2017 12:25 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] University Space Policies Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<https://na01.safelinks.protection.outlook.com/?url=www.utsa.edu%2Fcompliance&data=01%7C01%7Cdmeeks%40odu.edu%7Ca3d5ea1914704392020008d4bd790e06%7C48bf86e811a24b8a8cb368d8be2227f3%7C0&sdata=TIrZNj4kR6rsWHrQlvDgvT6GVIuwk09qng0qpPCJbwU%3D&reserved=0<http://www.utsa.edu/compliance%3chttps:/na01.safelinks.protection.outlook.com/?url=www.utsa.edu%2Fcompliance&data=01%7C01%7Cdmeeks%40odu.edu%7Ca3d5ea1914704392020008d4bd790e06%7C48bf86e811a24b8a8cb368d8be2227f3%7C0&sdata=TIrZNj4kR6rsWHrQlvDgvT6GVIuwk09qng0qpPCJbwU%3D&reserved=0>> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list<mailto:[email protected]%3cmailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list>> or 607-255-8279. ---------------------------------------------------------------------- Subject: RE: University Space Policies From: "Meeks, Donna W." <[email protected]<mailto:[email protected]>> Date: Tue, 27 Jun 2017 19:50:15 +0000 X-Message-Number: 7 Hi Sarah, Old Dominion University's Use of Facilities and Grounds policy, linked below, includes specific information on how space is allocated in Section F. 1. http://www.odu.edu/about/policiesandprocedures/university/3000/3200 Hope this helps, Donna Donna W. Meeks Old Dominion University University Policy Manager and Executive Secretary to the Board of Visitors 2010E Koch Hall Norfolk, VA 23529 757-683-3072 / FAX 757-683-5679 [email protected]<mailto:[email protected]> http://www.odu.edu/bov<http://www.odu.edu/content/odu/about/bov.html<http://www.odu.edu/bov%3chttp:/www.odu.edu/content/odu/about/bov.html>> http://www.odu.edu/policy/university From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Sarah Remmert Sent: Tuesday, June 27, 2017 12:25 PM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] University Space Policies Hi All, Happy Tuesday!! I was curious if you all have any info related to policies regarding "assignments of university space." This is specifically related to accepting requests for changing location of offices, or how offices are placed in spaces/buildings on campus. If your University has a policy, would you mind sharing? Thank you so much, Sarah Sarah Remmert Compliance Management Analyst HOP Policy Coordinator Office of Institutional Compliance & Risk Services The University of Texas at San Antonio One UTSA Circle San Antonio, TX 78249 210.458.4989 www.utsa.edu/compliance<https://na01.safelinks.protection.outlook.com/?url=www.utsa.edu%2Fcompliance&data=01%7C01%7Cdmeeks%40odu.edu%7Ca3d5ea1914704392020008d4bd790e06%7C48bf86e811a24b8a8cb368d8be2227f3%7C0&sdata=TIrZNj4kR6rsWHrQlvDgvT6GVIuwk09qng0qpPCJbwU%3D&reserved=0<http://www.utsa.edu/compliance%3chttps:/na01.safelinks.protection.outlook.com/?url=www.utsa.edu%2Fcompliance&data=01%7C01%7Cdmeeks%40odu.edu%7Ca3d5ea1914704392020008d4bd790e06%7C48bf86e811a24b8a8cb368d8be2227f3%7C0&sdata=TIrZNj4kR6rsWHrQlvDgvT6GVIuwk09qng0qpPCJbwU%3D&reserved=0>> Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. To send a message privately, reply directly to the individual who sent the message (their e-mail address appears in the "From" line of their original e-mail). To Unsubscribe or for questions about the ACUPA e-list, Contact Joshua Adams at j<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>[email protected]<mailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list<mailto:[email protected]%3cmailto:[email protected]?subject=Question%20About%20the%20ACUPA%20E-list>> or 607-255-8279. --- END OF DIGEST ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. 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