Hi, The university felt it needed to define certain employment roles that are casual and part-time first, in this policy: https://www.oakland.edu/policies/human-resources/770/
Then our Legal Affairs area created a form that is required of all volunteers: https://www.oakland.edu/Assets/upload/docs/General-Counsel/Forms/VOLUNTEER-ACKNOWLEDGEMENT-AND-RELEASE.pdf The department handles everything including obtaining the volunteer form, keeping it on file, handling any training and onboarding. HR enters records in Banner for these roles. HR is effectively saying that it is OK that these people are not receiving a salary. Our IT policies for these folks is posted here: https://kb.oakland.edu/uts/BannerAccessForUnpaidInterns&Students We want a Banner record that shows the authorization and when the "not an employee" job started and ended. If the person comes back in a year and says they were hurt in the lab, for example, we want a central record about why they were here. Theresa Theresa Rowe Chief Information Officer Oakland University On Tue, Aug 1, 2017 at 12:19 PM, Meyer, Brenda <[email protected]> wrote: > Good Morning, > > > > I have several questions around (specifically unpaid) > Internships/Externships and Volunteers. I wonder if you could share you > best practices around the following: > > > > 1. Policy > > 2. Who is responsible for individuals in these roles? Our HR > department says they are not employees and the responsibility lies with the > academic department that offer the internship. > > 3. Compliance Training required? > > 4. Onboarding done? > > 5. Do unpaid interns receive a college email address? > > > > What am I missing or should be aware of? > > > > Thank you. Of course this is due diligence is because we have brought on a > few internsJ > > > > > > We are observing summer efficiency hours. I am available from 7-4:30 M-TH. > We are closed on Fridays. > > > > Brenda Meyer, MBA > > Director of Policy and Staff Enhancement > > NorthWest Arkansas Community College > > Center for Health Professions 3040 > > 479-619-4248 > > NWACC Policy <http://www.nwacc.edu/web/policy/> > > > > > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua > Adams at j <[email protected]?subject=ACUPA%20e-list%20assistance> > [email protected] > <[email protected]?subject=Question%20About%20the%20ACUPA%20E-list> or > 607-255-8279. > >
