Hi Meredith, I’m not sure if you’re interested in how the public puts items on the governing board’s agendas or how the governing board creates its own agendas, but hope the following information is useful to you.
The University of New Mexico’s Regents’ policy on the Structure of the Board of Regents<http://policy.unm.edu/regents-policies/section-1/1-2.html> discusses Board agendas in several contexts, in connection with standing committees of the Board, consent agendas of the Board, and agendas for full Board meetings: Standing Committees of the Full Board Each standing committee shall have a designated vice-chair responsible for assisting the chair of the committee. The chair of each committee shall be responsible for preparing the agenda for the committee meetings, in consultation with the University President and the President of the Board of Regents. The University President may submit agenda items for the committee to the President of the Board of Regents and the chair of the committee. All action items for the Board of Regents are typically first reviewed by a standing committee. Consent Agenda Matters Certain matters, or categories of matters, may be referred by the Board of Regents for discussion and recommendation by a standing committee and thereafter placed on the Board of Regents' consent agenda for approval by the Board of Regents without further discussion. All matters, or categories of matters, within the subject matters regularly assigned to a standing committee shall be deemed to have been referred by the Board to that standing committee. Any member of the Board of Regents shall have the right, upon request, to remove any item from the Board's consent agenda and place the item on the Board's regular agenda for discussion. Agenda for Meetings Items are typically considered by the appropriate Board of Regents' committee before going to the full Board of Regents. The University President is responsible for preparation of the written agenda for Board of Regents meetings; the President consults with the President of the Board of Regents about each agenda. Copies of the agenda are distributed to the Regents, the University President, other administrators, representatives of the news media, other interested parties, and posted on the University's website. Additions to the agenda may not be made less than 72 hours prior to the meeting, except in the case of an emergency as defined in the Open Meetings Act. The Board of Regents will consider such emergency changes to the agenda at the beginning of each meeting, but once the Board of Regents formally approves the agenda, it will be followed. Persons or groups wishing to place an item on the agenda of the Board of Regents, whether for possible Board of Regents action or for purposes of addressing the Board of Regents about an item, must submit a letter to that effect to the President of the Board of Regents via the University President not less than four working days prior to the scheduled meeting. Final decisions to place items on the agenda or to refer items to committee will be rendered by the President of the Board of Regents after consultation with the University President. Also, in case it’s useful, the University has a Regents’ Policy on Public Notice of Regents’ Meetings<http://policy.unm.edu/regents-policies/section-1/1-3.html>, which allows the public to comment on agenda items: 8. Agendas A copy of the agenda for each regular and special meeting of the Board of Regents will be available at least seventy-two (72) hours prior to the meeting (and the notice of the meeting shall so state) and will be placed on the regents.unm.edu<http://regents.unm.edu/> website. Except for emergency matters, the Board shall take action only on items appearing on the agenda. 9. Public Input at Meetings An opportunity for public input regarding agenda items shall be provided at each regular meeting during Board consideration of the agenda item in question. The Board President shall determine the length of time to be allowed for public input for each agenda item, the sequence in which individuals may address the Board, and the length of time that will be allowed for each person to address the Board. The Board President may request that a group designate a spokesperson. Good luck with developing your policy! Pamina ___________________________________________ [cid:[email protected]] Pamina M. Deutsch University Policy and Administrative Planning Director UNM Policy Office, 114B Scholes Hall MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277-2069 Web. http://policy.unm.edu<http://policy.unm.edu/> From: <[email protected]> on behalf of Meredith Canady <[email protected]> Reply-To: Association of College and University Policy Administrators <[email protected]> Date: Monday, August 7, 2017 at 1:54 PM To: Association of College and University Policy Administrators <[email protected]> Subject: [acupa-l] Policy on BOT Agendas Good afternoon, I am curious if anyone has a policy on the Board of Trustees agenda, or how to get an item on the agenda. If anyone has an example, I would love to see it! Thanks in advance! Meredith Meredith Canady, J.D., CCEP Deputy Compliance Officer Coastal Carolina University Singleton 210 P.O. 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