JC,
Your model looks good. I do much the same, but use tags for people
connected with tasks. I do make use of the due dates and priorities
to organize what I will do when. I sometimes use Star to indicate a
task that is blocked waiting for someone or something. When I am
about to meet with anyone, I can select their tag(s), paying special
attention to the starred tasks, to make sure we have a productive
interaction.
I haven't yet used contexts, since my home and work lists are adequate
for now. I have almost 300 tasks, but that includes all tasks within
projects, and many tasks with no due date ("someday/maybe" tasks). I
also have many "tasks" in an additional list called Reference, as a
way to store useful information, but these are all set to no due date
and no priority.
Beware of using multiple methods to address the same kind of tasks.
It can be a short-term experiment to see what works best for you, but
going on too long may complicate your model and lead to problems (or
maybe just inefficiencies) later on.
I am a big fan of GTD (Dave Allen's "Getting Things Done" -- a highly
recommended book), and a Franklin user of many years (until I went all-
electronic with the iPod and Todo). I'm still learning, and expect to
be for decades, but this is a great tool!
Have a blast!
-- Erich
On Dec 27, 8:55 pm, JC <[email protected]> wrote:
> I am a new user of ToDo for the iPhone.
>
> I would like to see a discussion about how different folks use the
> feature set of ToDo.
>
> Here is what I am currently doing (but interested in hearing others):
>
> I have exactly two Lists: Personal, Work.
> I use Context only for things in the lists that must be done at a
> location: Home, Office, Shopping.
> I use Projects for any Task that is "big" and seems to naturally be
> broken into sub-Tasks: Clean Garage (clean/organize tool workbench,
> clean/organize shelves, clean/organize cabinets)... This also includes
> "steps" in a Task that might require some dependent step to be done
> before I can do my next step which is a separate discussion thread I
> have seen recently.
> I use Tags two different ways: 1) to identify long running topics of
> activity: Financial, Strategy, etc.... and 2) as a way to identify
> temporal activities w/o actually setting a due date: Today, This
> Weekend, This Month, This Year, etc.
>
> I have only been using ToDo for about 10 days, but currently have
> about 170 tasks entered, following the model above, and it seems to be
> both easy to enter and easy to find focus topics for action.
>
> Example: Personal items, while Home, limited to Financial before Year
> End.
> Example: Personal items, while Shopping.
> Example: Work items, no particular context, focused on Strategy items
> with no particular due date.
>
> Some other observations:
>
> Very few tasks have a Context (ie, I can do a lot of work from home),
> but Context, *is* critical when its "right".
> (ie: I cannot repair my home computer while at Work, but must be @
> Home).
>
> By using Tags as a way to categorize time, I don't have to pick a
> specific day, but can set a "range" of time for a task.
>
> By using Tags for long running topics, they tend to be a little like
> projects, but the difference is there are always Tasks coming and
> going within the Tagged topic (e.g. Financial Planning, Landscaping,
> etc.)
>
> By breaking "big" tasks into Projects, I can make progress, and I can
> also wait for external dependencies to be accomplished before
> completion (e.g. Paint House -> Request Bids; <external dependency
> waiting for bid responses>; Review Bids; Select Painter; Schedule Job;
> Prepare Landscaping; <external dependency waiting for painter>;
> Paint). Note: I don't enter the external dependencies.. they just
> seem natural in the sub-tasks.
>
> Comments welcome. Would also like to see similar write ups with
> other models that folks have come up with.
--
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