Hi Olivia, I wonder if the identifier should actually appear with periods, rather than hyphens, between the elements? That is how we input them in our import spreadsheet at Duke. They appear as RL-12345 in ASpace, but in the spreadsheet we have to put RL.12345. I don’t have access to our database, though, so I’m not sure what they look like on that end.
Best, Leah she/her/hers MSLS in Archives & Records Management Accessions Coordinator Rubenstein Rare Book & Manuscript Library Duke University leah.t...@duke.edu<mailto:leah.t...@duke.edu> | leahtams.org<http://www.leahtams.org/> From: archivesspace_users_group-boun...@lyralists.lyrasis.org <archivesspace_users_group-boun...@lyralists.lyrasis.org> On Behalf Of Olivia S Solis Sent: Wednesday, October 26, 2022 9:43 AM To: Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] collection_id/Resource Identifier in import spreadsheet Hello all, We have been using the spreadsheet importer for bulk adding archival objects for years, using the EAD ID column to link to the correct resource. We had a situation pop up where we may not have that number assigned yet, but we want to upload part of the inventory. I tried using column B (collection_id/Resource identifier) to link to the right resource. I don't know what I am doing wrong, but I can't get the AOs to get created with column B. The documentation in the original Harvard spreadsheet (which we still use a version of because of a lot of customization added) defined the field like so: "The Resource "Identifier", aka collection-level unit_id, OR, could be internal resource record number from URL." I keep getting the following error: Row 6: ERROR Row 6 will not be processed due to errors: This row is missing BOTH an EAD ID and URI I tried the Identifier field: [Screen Shot 2022-10-26 at 8.34.36 AM.png] I tried it as it appears in the database: "camh-arc-004438", null,null,null I tried the path given in the URI: [Screen Shot 2022-10-26 at 8.34.50 AM.png] And I tried just the numeric ID, in the case above 4398. What am I doing wrong here? I can't think of many other identifiers that are unique to the record. Thanks, Olivia -- Olivia Solis, MSIS (she/her) Metadata Coordinator Dolph Briscoe Center for American History The University of Texas at Austin 2300 Red River St. Stop D1100 Austin TX, 78712-1426 (512) 232-8013
_______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
