There is a backend API for setting required fields: https://archivesspace.github.io/archivesspace/api/?shell#require-fields-for-a-record-type
That appears to have been created to enable required fields to be set for agent records, but written in such a way as to be possible for any record type. However, as the original request was for agents, only that has been given a UI to set them in the staff interface. You could request it be extended:
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+FeatureBut I don't think either method will allow you to specify certain types of notes be created. I could be wrong, but I think you can only make single-instance text fields mandatory. Possibly an experienced developer could write a plug-in to analyze the entire JSON representation of a record, and reject it on any basis you choose, but it wouldn't be able to highlight precisely what is missing in red in the staff interface.
Andrew. On 16/02/2023 19:39, Paige Monlux wrote:
Thank you, Kevin! We will look into that! Paige Monlux /(she/her)/ Digital Archivist Multnomah County (Or.) Archives <https://www.multco.us/records> On Thu, Feb 16, 2023 at 10:37 AM Clair, Kevin <km...@psu.edu> wrote: External - External Sender Hi Paige, You can do this with plugins, by adding extensions in the "schemas" directory to add to the default behavior for a data model. Here's an example from my previous institution that extends archival objects so that component_ids are required: https://github.com/duspeccoll/plugins_local/blob/master/schemas/archival_object_ext.rb -kevin ------------------------------------------------------------------------ *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of Paige Monlux <pai...@multco.us> *Sent:* Thursday, February 16, 2023 1:14 PM *To:* archivesspace_users_group@lyralists.lyrasis.org <archivesspace_users_group@lyralists.lyrasis.org> *Subject:* [Archivesspace_Users_Group] Required fields for archival and digital objects? You don't often get email from pai...@multco.us. Learn why this is important <https://aka.ms/LearnAboutSenderIdentification> Hi all, Is there a way to edit the Required Fields for resource, archival object, and digital object records? Similar to how you can with Agent records. Our guidelines require certain sub-records and notes that aren't by default required by ASpace. I've set up default values in some of these required fields, for example our Conditions Governing Use note. The default value appears when the CGU note is added, but we'd like it so the CGU note itself is by default present when the record is first created. Appreciate your help! Paige * * *Paige Monlux /(she/her)/* *Digital Archivist* Records Management & Archives <https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmultco.us%2Frecords&data=05%7C01%7Ckmc35%40psu.edu%7Cc6f07d6cb712417597b308db1049cc3a%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C638121681375259881%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=riYLrWEA5QI%2FrBVLZlg%2BL4Xx5pI36779YWbSlrATpP8%3D&reserved=0> Department of County Assets | Multnomah County 503.988.3741 | interoffice: 425/Archives Hours: Mon-Thu 6:30a-4p, Fri 6:30a-3p Note: I am out of the office every other Friday. *Explore Multnomah County's Digital Archives <https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmultco.access.preservica.com%2F&data=05%7C01%7Ckmc35%40psu.edu%7Cc6f07d6cb712417597b308db1049cc3a%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C638121681375259881%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=U0dLvtnsi5xeSdTTt9lJ9bEfUut8sCrDrH8BinbAN80%3D&reserved=0>!* * * <https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmultco.access.preservica.com%2F&data=05%7C01%7Ckmc35%40psu.edu%7Cc6f07d6cb712417597b308db1049cc3a%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C638121681375259881%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=U0dLvtnsi5xeSdTTt9lJ9bEfUut8sCrDrH8BinbAN80%3D&reserved=0> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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