Ø approval engine is an exception to the "normal" write license requirements.
Clarification. Currently, that exception is only granted when Approval is utilized within a BMC provided solution (e.g. Incident, Change, SLM, etc.). When used with custom / bespoke applications, the exception is not granted and any user modifying data not owned by them requires a write license. While discussions about whether the exception should, in fact, be extended to non-BMC provided solutions is ongoing, it has not yet been implemented. -David J. Easter Manager of Product Management, AR System BSM & Atrium Solutions Management BMC Software, Inc. The opinions, statements, and/or suggested courses of action expressed in this E-mail do not necessarily reflect those of BMC Software, Inc. My voluntary participation in this forum is not intended to convey a role as a spokesperson, liaison or public relations representative for BMC Software, Inc. From: Action Request System discussion list(ARSList) [mailto:[email protected]] On Behalf Of Jason Miller Sent: Wednesday, March 20, 2013 12:39 PM To: [email protected] Subject: Re: License considerations for custom approval process ** Hi David, None of the approvers should need a write license. The approval engine is an exception to the the "normal" write license requirements. I think BMC understands that almost anybody in an organization can be an approver for some process or another have built in this flexibility by not requiring a license for approvers. So with that info why can't either level 1 or level 2 reject the approval request and then the requester would be notified to update their request. Once the corrections are complete the approval process starts over with new approval records. The way I see it there are no licenses required until the request gets to the provisioner. What you have described is pretty similar to how SRM -> Approval -> back-end fulfillment app works. The requester always has write access to their own request. The approvers do not need write access to the request itself and can approve/reject/make comments using the Approval Engine without a write license. The only gotcha I can picture is I think there were issues with earlier versions of the approvals where the approver ended up needing a write license (I never encountered it). I think this may have been an issue in 7.5. I am not sure if it was an issue with the Approval Server or within ITSM and how it worked with the Approval Server. Somebody else on the list may know the specifics. Jason On Wed, Mar 20, 2013 at 11:29 AM, David Durling <[email protected]<mailto:[email protected]>> wrote: ARS 7.5, custom applications I've been asked to scope out creating an approval process that is something like: requester > level 1 approver > level 2 approver > provisioner (person who does the work after approved) I'm thinking the level 2 approver and provisioner would use write licenses, but am trying to come up with a way for the requester and level 1 approver to utilize read licenses. The problem is there's a requirement to allow either of the approvers (level1 or level2) to kick the request back to the requester for correction - and it's not considered user-friendly to make the requester fill out the initial form all over again. So I can use "submitter locked" functionality for one of these (request or level1), but not the other. I'm inquiring with BMC as to whether I can utilize filters to make changes on behalf of the other user, since this is an approval process and not someone working tickets. Kind of an open-ended question: Is there something I haven't thought of? How have some of you handled this? Thanks, David Durling University of Georgia _______________________________________________________________________________ UNSUBSCRIBE or access ARSlist Archives at www.arslist.org<http://www.arslist.org> "Where the Answers Are, and have been for 20 years" _ARSlist: "Where the Answers Are" and have been for 20 years_ _______________________________________________________________________________ UNSUBSCRIBE or access ARSlist Archives at www.arslist.org "Where the Answers Are, and have been for 20 years"
