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It is important to add disclaimers to your internal and external mails, since this can help protect your company from liability. Consider the following scenario: an employee accidentally forwards a virus to a customer by email. The customer decides to sue your company for damages. If you add a disclaimer at the bottom of every external mail, saying that the recipient must check each email for viruses and that it cannot be held liable for any transmitted viruses, this will surely be of help to you in court. Another example: an employee sues the company for allowing a racist email to circulate the office. If your company has an email policy in place and adds an email disclaimer to every mail that states that employees are expressly required not to make defamatory statements, you have a good case of proving that the company did everything it could to prevent offensive emails.
Check out the following:
http://www.emaildisclaimers.com/
For email policy:
http://www.emailreplies.com/Email_policy.html
Hope this helps,
Jim Kaplan
At 10:29 AM 2/10/2003 +0800, you wrote:
-----Original Message-----
From: Abdul Samad Jaafar
Sent: Friday, January 17, 2003 11:39 AM
To: [EMAIL PROTECTED]
Subject: E-mail disclaimer
Dear all,
I have a question on the above matter, particularly to those who work with organisation that make it a policy for every outgoing e-mail to be attached with disclaimer/caution, such as the two e-mails below.
My question is, does the disclaimer legally protect the sender/organization from potential problems arising from unauthorised dissemination, distribution or reproduction of the e-mail contents?
Thank you.
Abdul Samad Jaafar
Head of Internal Audit & Compliance
Public Mutual Berhad
Kuala Lumpur
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