RE: Employee Monitoring

[Hugenberg III, Paul]

Jim:   In the banking environment, the employee account info is not normally restricted from auditor views.  In fact, some 'best-practice' audit programs includes steps to review accounts of associates who work in sensitive areas.  An HR policy provides the umbrella of 'fiscal responsibility' and monitoring acitivies.  A subpeana is not necessary for any internal account.  However, personal account info that is external to the bank deposit/loan account would require more legal finesse.  As always, a reasoned support would be necessary of course [ e.g. NSF, kiting, lifestyle clues, audit...].    My question in return would be the 'legal' aspect that you have brought in.  Certain new regs [US Patriot, Sarbanes-Oxley] as well as older regs [OFAC, BSA, Reg O] allow and require this type of activity on any account - employee or otherwise.  Would the concern be with the precedent set by the reaction to certain activity [discrimination, bias] rather than the actual viewing of the info?   Your thoughts...   Paul Hugenberg Bank Regional Audit Manager/IT Audit Officer     -----Original Message----- From: Kaplan, Jim [mailto:[EMAIL PROTECTED]] Sent: Tuesday, October 22, 2002 2:51 PM To: 'BILL GALATIOTO'; [EMAIL PROTECTED] Subject: RE: Employee Monitoring Bill,   I am curious as to how an auditor would gain access to personal savings and checking accounts? In my experience this is not something that a financial auditor would do except in the case of a fraud investigation. IMO this is an area where subpoena power would be needed to access personal financial information and it would only pertain to situations where you had proper cause to investigate.   But assuming from your email address that you are a bank auditor, I guess the question is whether bank auditors would or should have unrestricted access to employee bank accounts within their own financial institution? Audit common sense would suggest that you would still need a good reason to review employee personal accounts.   -----Original Message----- From: BILL GALATIOTO [mailto:[EMAIL PROTECTED]] Sent: Tuesday, October 22, 2002 1:52 PM To: [EMAIL PROTECTED] Subject: Employee Monitoring I am reaching out to those in the financial auditing community. Does anyone out there conduct reviews of employees accounts (savings, checking etc.) including monitoring their account activity. To the extent that employee's activity does come up your radar, what do you do to assure yourself that no improprieties are taking place, save for a bounced check or deposited item returned. Any information received is greatly appreciated and will be held in strictest confidence.