Terry, Yes I had seen the notice of meeting to be held at Camden 29/30 August 2015 and had commented on some editorial issues.
I have had a look at a previous AGM minutes and as you allude, the AGM meeting is very procedural whereas many of my issues are at an operational level that I believe may be subject of other meetings held while GFA representatives are together. So I intend having my proxy at the meeting. The caveats and issues I believe are of import at an operational level are discussed briefly in the attached proxy. Have a good series of meetings. Alan Wilson M-12145 Sent from Mail for Windows 10 [with some difficulty thanks Mr Gates] From: Terry Cubley - GFA Secretary Sent: Sunday, 9 August 2015 4:49 PM To: Alan Wilson Cc: Drew GFA;Schmidt Greg;Keith Ayotte;Rod Stone;Jon Blacklock;Genrikh Salata;Bruce McKenzie;Paul Layton;John Caldwell;John Thomson;Norm Sutton; Subject: Re: proxy's - what is the Agenda? Hi Alan, the following email was sent to all members on the 3rd August. Maybe you have changed your email address? Terry On 3 August 2015 at 21:12, GFA Secretary <secret...@glidingaustralia.org> wrote: View this email in your browser NOTIFICATION OF GFA ANNUAL GENERAL MEETING August 29th 2015 Mercure Sydney International Airport Hotel 20 Levey Street, Wolli Creek. Ph 02 9518 2023 Dear David, This email/letter provides notification of the GFA Annual General Meeting and an invitation to the GFA Awards Dinner. Both events will be held at the Mercure Sydney International Airport Hotel, 20 Levey Street, Wolli Creek [Ph 02 9518 2023] on Saturday 29th August 2015. The GFA AGM will commence at 4:00pm through to 5:30pm and the dinner will run from6:00pm-11:00pm. Bookings for the dinner, which costs $50 per person, can be made via the GFA Shop on the web page. Eligibility to vote/Proxy forms All 12 month flying members and 12 month junior members of the GFA are entitled to vote at the AGM. If you cannot attend in person then you may nominate a proxy using the GFA proxy form which is located on the web page, under Docs/Forms then Forms/Admin Forms. http://www.doc.glidingaustralia.org The proxy form should be submitted to the GFA Secretary by email tosecret...@glidingaustralia.org or by mail to the GFA office not less than 48 hours before the day of the meeting. If you wish to nominate the GFA secretary as your proxy then you can send without the proxy signature and I will sign on receipt, Proposed changes to the GFA Articles of Association The primary item of business as you can see from the agenda below is a series of six motions for changes to the GFA articles of Association (our rules). We need at least 100 members voting from across all states, so if you cannot attend I urge you to give your proxy to a member who is attending, or your Board member or the GFA Secretary. The proposed changes to the GFA Articles of Association can be found on the GFA web page, look under Docs/Forms and then Documents / Administration / Admin docs. Try this link: http://www.doc.glidingaustralia.org AGENDA 1. Opening of 2015 Annual General Meeting 2. Appointment of Minute Secretary 3. Record of members present 4. Receipt of Apologies 5. Appointment of Proxies 6. Receipt and Adoption of the 2014 Annual General Meeting Minutes 7. Presidents Report 8. Appointment of Regional Board Members 8.1. Board Member & alternate - NSW 8.2. Board Member & alternate - QLD 8.3. Board Member & alternate - SA/NT 8.4. Board Member & alternate - VIC/TAS 8.5. Board Member & alternate - WA 9. Receipt and Adoption of the Association's Statement of Accounts and Auditor's report 10. Appointment of auditors 11. Motions re the GFA Articles of Association Proposed changes to the GFA Articles of Association ADMIN0001 are shown in the published document and marked in red. These will be proposed for approval as a series of six motions, each voted on individually. The explanatory table on page 39 & 40 of the proposed articles do not form part of the final document but are provided as a reference to changes in the Article numbering and provides a summary of the changes made. The motions below refer to the new Article number but the original Article number can be found in the table. Motions for the Annual General Meeting 1. That the term “Member” be expanded to include Clubs and Affiliated organisations. See Glossary of terms (member) and Article 2 Powers of the Association – Article 2.1 f. 2. That details of the Disputes resolution process be removed from Article 12 and replaced by the requirement for the Board to develop and maintain an appropriate Member Protection Policy and Complaints and Discipline procedure. 3. That Article 13 be added to define Regional Associations and their responsibilities. 4. That the election of GFA officers and the timing of their appointment be amended so that a. President, Vice President and Treasurer are nominated by members and elected by the GFA Board at the Board meeting immediately following the AGM. (Article14.1.13; Article 14.1.14; Article 18.1.3) b. All other GFA officers to be nominated by Departments and Regions and appointed at the AGM (Article 14.1.11; Article14.1.12) 5. That the term of office for the Treasure shall be 5 years to align with other Board tenures, as per Article 27.1.1. 6. That administrative, language and terminology changes as recorded in red within the following pages and articles be approved · Front page · Revision record · Table of contents · 2 Powers. Article 2.1 h · 4 Members. Articles 4.1.4; 4.1.7; 4.1.10; 4.1.11; 4.1.12; 4.1.13 · 6 Registers. Article 6.1.4 · 7 Cessation of members Articles 7.1.1; 7.1.3 · 10 Compliance. Article 10.1.1 · 11 Member suspension. Articles 11.1.1; 11.1.4; 11.1.5; 11.1.6 · 14 Committee of Management. Article 14.1.8 · 15 Vacancies. Articles 15.1.3, 15.1.5 · 16 Powers and duties of the Board. Articles 16.1.7; 16.1.10 · 18 Board meetings. Articles 18.1.1; 18.1.2; 18.1.3; 18.1.5 · 21 Votes. Articles 21.1.7; 21.1.8 · 23. Postal/Electronic voting: 23.1.2; 23.1.3 · Seal (Article removed) · 25. Alteration to Articles. Articles 25.1.2; 25.1.3; 25.1.4 · 28 Funds. Article 28.1.1 · 29 Fundraising. Article29.1.1 · 30 Glossary of acronyms and terms 11. Closure of the Annual General Meeting Copyright © 2015 Gliding Federation of Australia, All rights reserved. You are receiving this email because you are a current member of the Gliding Federation of Australia, or you represent an Affiliated Organisation On Sun, Aug 9, 2015 at 2:55 PM, Alan Wilson <a...@ozemail.com.au> wrote: While I will endeavour to pass my signed proxy to you Drew, it is a little difficult in the absence of an Agenda? I note that the AGM is quite formal and procedural so I wonder at the value of proxy. Could you forward appropriate agenda to assist useful comment. Alan Wilson M-12145 PS. At Mollymook until Wednesday Sent from my iPad On 7 Aug 2015, at 20:22, Drew GFA <c...@glidingaustralia.org> wrote: Sent from my iPhone Begin forwarded message: From: Terry Cubley - GFA Secretary <secret...@glidingaustralia.org> Date: 7 August 2015 19:09:14 AEST To: "bo...@glidingaustralia.org" <bo...@glidingaustralia.org> Subject: proxy's Hi all I have received a hand full of Proxies for the AGM but we need to make sure that we have at least 100 votes for the motion to pass, and votes from each region. If each of you can encourage 10+ people to give you their proxy that would ensure we get a quorum of votes. Copy of proxy form attached for your use Terry -- Terry Cubley GFA Secretary P: 04 0808 5988 Gliding Federation of Australia | C4/1-13 The Gateway | Broadmeadows | Victoria 3047 p: +61 3 9359 1613 | f: +61 3 9359 9865 | w: www.glidingaustralia.org ------------------------------------------------------------------------------------------------------------------------- This email transmission may contain confidential or privileged information that is intended only for the individual or entity named in the email address. If you are not the intended recipient, please be aware that any disclosure, copying, distribution or reliance upon the contents of this email is strictly prohibited. Gliding Federation of Australia | C4/1-13 The Gateway | Broadmeadows | Victoria 3047 p: +61 3 9359 1613 | f: +61 3 9359 9865 | w: www.glidingaustralia.org ------------------------------------------------------------------------------------------------------------------------- This email transmission may contain confidential or privileged information that is intended only for the individual or entity named in the email address. If you are not the intended recipient, please be aware that any disclosure, copying, distribution or reliance upon the contents of this email is strictly prohibited. <GFA PROXY FORM.docx> -- Terry Cubley GFA Secretary P: 04 0808 5988 Gliding Federation of Australia | C4/1-13 The Gateway | Broadmeadows | Victoria 3047 p: +61 3 9359 1613 | f: +61 3 9359 9865 | w: www.glidingaustralia.org ------------------------------------------------------------------------------------------------------------------------- This email transmission may contain confidential or privileged information that is intended only for the individual or entity named in the email address. If you are not the intended recipient, please be aware that any disclosure, copying, distribution or reliance upon the contents of this email is strictly prohibited.
GFA PROXY 20152.docx
Description: MS-Word 2007 document
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