Hi all, Leo Simons wrote:
I tweaked my original "layman text" a bit to describe the actual procedure as we're following it atm. The proposal is we adopt it. Comments welcome; I'll put it up for vote when peeps get back from holiday. (I really feel like wrapping this stuff up sooner than later, but I'm relatively sure Steve'll have something to say ;)I hereby propose we adopt the text below as a our voting guidelines, add these guidelines to the avalon project documentation, to completely replace the current (invalid) procedures and policies which were voted upon under the thread "[VOTE] PMC Voting Policies and Procedures" on the avalon pmc list.
I believe the proposal lays down in clear simple wording the actual de-facto practices followed.
I volunteer to administer the vote, add up the results and notify the community, and put the document up on the website if it is accepted (ie do as described in the proposed text).
Note that although this is a PMC vote everyone is welcome to comment.
PMC members, please cast your votes (on the avalon development list).
here's mine: +1.
cheers,
- Leo
Proposed text:
PMC Voting procedures
=====================
This document details how the Avalon PMC has agreed to handle voting. Note that in the case of any conflict between this document and official ASF policy (be it in the form of bylaws, board resolutions, ASF officer decisions, or something similar), the official ASF policy is always the policy followed.
The Vote Administrator
----------------------
It is usually the case that there is one person who administers the vote process, that is, this person puts a proposal up for voting, counts the votes, and sends in the vote results when voting is over. We've dubbed this task "administering the vote".
Prior to the voting
-------------------
Votes only take place after that what will be voted upon has been discussed, and all people with an interest in the subject at hand have had a chance to say their says. This discussion usually happens under a thread marked with "[PROPOSAL]" on the Avalon development mailing list.
The Vote
--------
Votes are handled through e-mail. They are held on the Avalon development mailing list, unless the PMC decides it is for some reason unappropriate to handle the matter at hand publicly. In that case, voting is done on the private Avalon PMC mailing list.
Votes are clearly identified as being votes by marking the subject field of the e-mail with "[PMC:VOTE]". This to make the difference between a vote and other discussion quite clear, and also to make the difference between a PMC vote and a committer vote quite clear.
Representation
--------------
A representative part of the PMC needs to vote on a proposal for it to
be valid. This representative part is called quorum, and quorum needs to
be at least three (3) and not less than half of the PMC members (50% of
the PMC members, rounded up to the nearest nonfractional number).
Conventions
-----------
Voting on matters placed before the PMC is restricted to the members of
the PMC, but all interested individuals are encouraged to express their opinion. Votes may be expressed in support, opposition, or abstention in
accordance with the following conventions:
+1 a vote supporting the motion
+0 a vote of supportive abstention
-0 a vote of non-supportive abstention
-1 a vote opposing the motion
A member may vote multiple times. The last vote is the vote that counts.
Qualified Majority Vote
-----------------------
Votes on modification to and amendment of the PMC Charter or on modification to or amendment of this document require a 2/3 majority.
Normal Majority Vote
--------------------
Votes that are not Qualified Majority Votes require a 1/2 majority.
Vote Duration
-------------
Voting is normally open for one week. If quorum is not met within that week, the voting remains open one more week, but no more. As soon as quorum has been met in that second week, the vote is closed. If quorum is not met after that second week, the vote is considered failed.
After the voting
----------------
After a vote is closed, the results of that vote are summarized in an e-mail where the subject field is marked with "[VOTE-RESULT]"; the proposal which was voted upon is also included. This allows people not closely following the mailing lists to easily take notice of these important decisions.
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