Hi, Le jeudi 25 octobre 2012 à 11:55 +0200, Florian Effenberger a écrit : > Hello, > > unfortunately, as of today, we have three events that have not been > refunded to the participants yet, some have been waiting more than a > month for their refund, which is a very unfortunate situation. > > The bottleneck is that most of the work is within Thorsten and me, and > we are constantly overworked (I speak for myself here, but I guess it's > similar with Thorsten). > > I'd like to call out to the board to find one volunteer helping us to > deal with managing travel refunds. I guess Thorsten is happy with doing > the accounting, and I am also happy to support for legal questions, but > there are several more steps required. In a nutshell, it's: > > (1) Getting to know the approved budget from the board > > (2) Asking the organizers for a list of all participants > > (3) Knowing our travel refund policy > (http://wiki.documentfoundation.org/TDF/Policies) and its limitations > plus the workflow > > (4) Collecting all receipts, putting all (valid) requests in a table or > database > > (5) "Making the cut" after a deadline, to then see whether funding is > available for everyone, or whether we need to limit it (like: everyone > only gets 80% of the requested amount) or ask the board for topping-up > the budget > > (6) Sending the receipts for refunding either to TDF or SPI, depending > on who pays > > Agreeably, this is no joyous task, but it's part of the boards duties to > take care of it, and it will make our contributors happy if they don't > have to wait for a too long time. > > Any volunteers?
Since the AB page is now ready and online, and if there's no other volunteers... I volunteer. best, Charles. > > Thanks, > Florian >
