NGTS Update: August 2012
UC Libraries
NGTS Update: August 2012
UC Next-Generation Technical Services Transitions to 2012-13
Over the summer, the NGTS Management Team and the Systemwide Operations
and Planning Advisory Group (SOPAG
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=f65ef964ae&e=11d365e0c5>)
have been reviewing the work of the Power of Three (POT) groups
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=01e96a873b&e=11d365e0c5>
with an eye towards transitioning to focused projects that will
implement, further develop, and assess various models of UC Libraries’
shared technical services operations in 2012-13. While POT 1 is on a
different timetable with a projected completion date in spring 2013, the
other Power of Three groups have largely wrapped up their work and will
be phased out this fall. The NGTS Management Team has proposed a slate
of projects for the Council of University Librarians
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=0eed2c615b&e=11d365e0c5>
to review and decide upon when they meet in early September.
POT 1 Build the system-wide infrastructure for digital collections
The overarching charge of POT 1 is to build the systemwide
infrastructure to support digitized and born digital UC collections. POT
1 Lightning Team 1A assumed responsibility for identifying the critical
functional requirements of a system-wide DAMS with a discovery and
display system that will meet the needs of those UC campus libraries
that do not yet have one. The Lightning Team has completed its work and
the NGTS Management Team has approved its deliverable: a requirements
document
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=130aa83489&e=11d365e0c5>
for a systemwide DAMS with a discovery and display system.
In total, seventeen individuals from each of the ten UC campus libraries
were interviewed by lightning team members, with the goal of
understanding current workflow, assessing need, and identifying critical
service and system requirements. A defined set of questions were
explored and interviews lasted for approximately one hour. Interviewees
were provided an opportunity to respond to the draft document before it
was finalized.
The requirements document reflects the critical functionalities that
should be met in the initial phase of building a UC Libraries systemwide
DAMS, including discovery and display. A system that meets the proposed
requirements will fulfill the essential needs of those campus libraries
that do not yet have a DAMS / discovery and delivery system. The
requirements document will continue to evolve and inform the ongoing
work of POT 1.
Next, POT 1’s Lightning Team 1C will model and propose a DAMS technology
stack based on the requirements document. It is performing a gap
analysis of the Merritt repository and developing an inventory of
current DAMS technologies used by campuses. The amount of resources
required to implement the proposed DAMS technology stack cannot be
estimated until the work of POT 1 LT 1C is complete.
POT 2 Transform cataloging practices
POT 2 has completed the “UC Bibliographic Standards for Cooperative,
Vendor, and Campus Backlog Cataloging”
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=94573c7641&e=11d365e0c5>
and the deliverable has been approved by NGTS Management Team and the
Systemwide Operations and Planning Advisory Group (SOPAG).
The “UC Bibliographic Standards” provide the UC Libraries with guidance
on consortial and vendor cataloging for bibliographically controlled
materials, and define reasonable alternatives to full-level cataloging
for reducing backlogs of both bibliographically and archivally
controlled materials.
The document was vetted extensively with HOTS
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=bd7d61fe3d&e=11d365e0c5>,
HOPS
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=d7c2121954&e=11d365e0c5>,
CDC
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=825c8729c2&e=11d365e0c5>,
POT 3, POT 5, and POT 6. The Standards will be a living document owned
and maintained by the Heads of Technical Services (HOTS) advisory group.
POT 3 Accelerate processing of archival and manuscript collections
POT 3 has reviewed a draft of the “More Product, Less Process (MPLP)
Implementation Manual” with key stakeholder groups such as the Heads of
Special Collections. POT 3 is incorporating feedback into the draft
manual. It is also investigating existing processing metrics programs in
order to develop a methodology for assessing implementation of the
guidelines.
POT 4 Simplify the recharge process
POT 4 is vetting the “Library Financial Data Best Practices” document
with the Library Business Officers. The POT will finalize the document
in August. It is also developing a plan for evaluating implementation of
the best practices.
POT 5 Maximize the effectiveness of Shared Cataloging
The final report
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=e82878c70d&e=11d365e0c5>
of POT 5 Lightning Team 1
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=93f87b0a6e&e=11d365e0c5>,
“Assess the Benefits and Risks of Stopping the Distribution of
Bibliographic Records to the Ten Campuses for their Local OPACs” has
been posted. The POT will complete its evaluation of current Shared
Cataloging Program cataloging priorities and make recommendations by the
end of summer.
POT 6 Develop system-wide Collections Services Operations
The NGTS Management Team has reviewed the comprehensive information
gathered by POT 6 on technical services expertise and needs across the
Libraries, including the Study of Shared Collections Services Projects
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=30048e8545&e=11d365e0c5>
report by Lightning Team 1A
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=91c810796c&e=11d365e0c5>,
to develop the slate of NGTS pilot projects proposed for implementation
in 2012-13.
POT 7 - Transform collection development practices
POT 7 Lightning Team 1
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=32ee5c79c8&e=11d365e0c5>
has completed an analysis of a sample of 2011-12 job postings for
librarians with collection development responsibilities. The analysis to
determine desirable qualifications is one step in POT 7’s work on
redefining the role of the bibliographer. Lightning Team 2 is beginning
to develop a consultation plan to gather input from stakeholders on this
issue.
NGTS Communications
Keep up-to-date on developments and ideas posted on the NGTS
blog
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=ba139cf323&e=11d365e0c5>.
You can also subscribe to the RSS feed
<http://tumblr.us2.list-manage1.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=305ee1cfb1&e=11d365e0c5>
or track #ucngts on Twitter
<http://tumblr.us2.list-manage2.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=1d518586a6&e=11d365e0c5>.
Do you have questions or feedback about NGTS?
Feel free to e-mail Emily Lin, NGTS Communications Manager, at
[email protected] <mailto:[email protected]?subject=NGTS%20feedback>.
You can also post your feedback on Twitter with #ucngts or submit a
question on the blog
<http://tumblr.us2.list-manage.com/track/click?u=85ffaef57f3e9d8521a1fa162&id=22d24d07ff&e=11d365e0c5>
anonymously. All feedback will be reviewed and responded to by the NGTS
Management Team.
