LCCN, December 18, 2013
ISSN 2324-6464 CIP, ECIP, and EPCN What are they and what is the difference? Part 2 by Schamell Padgett, Head, CIP Publisher Liaison Team and Karl Debus-López, Chief, U.S. Programs, Law, and Literature Division We provided an introduction to the Cataloging in Publication (CIP) and Electronic Cataloging in Publication (ECIP) programs in our last posting (link). Today we will dig a little deeper and discuss how the actual items are ultimately received by the Library. Book Receipts: The Difference between ECIP and EPCN Books In exchange for the metadata created by the Library of Congress for both the CIP and Electronic Preassigned Control Number (EPCN) programs, the publisher sends the Library one print copy of the book. If the publisher participates in the CIP E-book program, they also send us one electronic copy of the book. In fiscal year 2012, the Library received 104,203 books through the CIP and EPCN programs. Books received via CIP or EPCN often arrive at the Library prior to the copies received through the Copyright Office. In these situations, the CIP or EPCN book becomes the first copy added to the Librarys permanent collections. However, even if the CIP or EPCN book is a duplicate and not needed by the Library of Congress for its permanent collections, it is still put to good use. The Library makes the duplicate available to its exchange partners, other libraries through its Surplus Books Program, and local school or public libraries that are able to browse through our duplicates to select titles. Approximately 95 percent of the titles received through the ECIP Program are selected for the Librarys collections as they represent the cream of the crop of the nations publishing output. Most are categorized as Priority 1 titles for the Library and receive expedited cataloging. Since the ECIP titles already have close to complete pre-publication records available in the Library of Congress catalog, when the book is received at the Library, technicians only need to update specific fields. They update the record to reflect pagination, size, and other changes that may have occurred between the time when the galley was submitted to the Library and the book was printed by the publisher. After the record is updated, it is resubmitted though the Librarys distribution channels so that the finalized record is available for use by others. Compared to the ECIP Program, fewer titles are selected for the Librarys permanent collections from the EPCN workflowusually about 60 percent of titles received through EPCN. Still, this amount is comparable to that selected from the materials received from the Copyright Office workflow. After books are selected for the Library of Congress, librarians complete the cataloging from the book in hand. The end-stage processing is performed expeditiously after the book in hand has been compared with the EPCN record online. The partial EPCN record is already available and it only requires the librarians to update the record by adding missing data elements. The completed version of the book record contains all the elements you find in any fully completed LC record: name authority records as needed, descriptive and subject cataloging, call number, LC classification, Dewey Decimal classification and Library holdings information. The completed records are then made available to other libraries across the nation through the Librarys distribution channels. Publisher Liaison Duties The Cataloging in Publication Publisher Liaison Team in the U.S. Programs, Law, and Literature (USPRLL) Division at the Library of Congress is responsible for the initial receipt and inventory of more than 100,000 galleys and/or applications each year, received through the ECIP Program, the EPCN Program, and the CIP E-books program. Nine library technicians and one supervisor make up the team. As you might suspect, this is an enormous amount of work for 10 staff to handle; but, they do a great job of keeping up with it all. In addition to reviewing the ECIP galleys and the EPCN applications, the publisher liaisons spend a large part of their day communicating with editors from the publishing houses. Each publisher liaison is assigned a group of publishers according to the alphabet and is responsible for answering phone calls and e-mail inquiries explaining ECIP and EPCN policies and procedures and assisting with publisher compliance to the programs, such as mailing issues or resolving discrepancies with complimentary books. Publishers queries may include all sorts of topics, such as account access issues; status checks of applications or issues regarding the processing time; whether a publisher is to apply for new data for their new edition or reprint; and purpose, eligibility and scope of the two different programs. By processing most of the administrative work beforehand, this saves the librarians time so that they can concentrate on cataloging. We hope that this series of articles has provided you with a useful summary of the purpose of the CIP Program and the differences between ECIP and EPCN. We will be writing future articles on our ECIP Cataloging Partnership Program and E-books program. Should you have any questions about CIP, feel free to contact Karl ([email protected]) or Schamell ([email protected]) or consult the CIP home page for more information. ________________________________ Disclaimer: This message does not represent official Library of Congress communications. Links to external Internet sites on Library of Congress Web pages do not constitute the Library's endorsement of the content of their Web sites or of their policies or products. Please read our Standard Disclaimer. (http://www.loc.gov/global/disclaim.html) LCCN is available in electronic form only and is free of charge. Please forward it to anyone who might be interested in reading this article and/or subscribing. To subscribe, send a mail message to [email protected] with the text: subscribe lccn [firstname lastname]. Please be sure that the text is the body of the message, not the subject line. 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