This is an automated email from the ASF dual-hosted git repository.
leerho pushed a commit to branch master
in repository https://gitbox.apache.org/repos/asf/datasketches-website.git
The following commit(s) were added to refs/heads/master by this push:
new 8af64a4 Update Governance and Graduation docs.
8af64a4 is described below
commit 8af64a43a4217fe0c461024aa6cd0bd93efd4248
Author: Lee Rhodes <[email protected]>
AuthorDate: Thu Dec 31 11:14:27 2020 -0800
Update Governance and Graduation docs.
---
docs/Community/NewCommitterProcess.md | 22 +++++----
docs/Governance/ChairResponsibilities.md | 83 ++++++++++++++++++++++++++++++++
docs/Graduation/GraduationCheckList.md | 34 ++++++++++---
3 files changed, 122 insertions(+), 17 deletions(-)
diff --git a/docs/Community/NewCommitterProcess.md
b/docs/Community/NewCommitterProcess.md
index 808d796..22434c0 100644
--- a/docs/Community/NewCommitterProcess.md
+++ b/docs/Community/NewCommitterProcess.md
@@ -127,7 +127,7 @@ Regards,<br>
After sufficient votes have been obtained and the time as elapsed, issue an
email similar to the following:
---
-Subject: [RESULT] Re: [VOTE] [Candidate] as new Committer
+Subject: [RESULT][VOTE] [Candidate] as new Committer
The vote is now closed.
@@ -253,10 +253,12 @@ After the committer account is established.
---
To: [email protected], (new committer)<br>
-Subject: account setup for (new committer)
+Subject: Completing the setup of your Account
-Hello (new committer), the ASF Infrastructure has set up your
-committer account as the username 'blah' with an Apache email of
<blah>@apache.org.
+Hello (new committer),<br>
+The ASF Infrastructure team has set up your committer account with
+the username 'blah' with an Apache email of <blah>@apache.org.
+The next portion of the setup you must do.
Please follow the instructions at the [Guide For New Project
Committers](https://infra.apache.org/new-committers-guide.html) to set up your
SSH,
svn password, svn configuration, mail forwarding, GitHub ID, etc.
@@ -265,7 +267,7 @@ svn password, svn configuration, mail forwarding, GitHub
ID, etc.
* Please subscribe to the DataSketches Project Management
Committee mailing list [email protected].
-As a committer on the DataSketches Project you have commit access to the
following DataSketches repositories as follows:
+As a committer on the DataSketches Project you will have commit access to the
following DataSketches repositories as follows:
* https://github.com/apache/incubator-datasketches-java
* https://github.com/apache/incubator-datasketches-cpp
@@ -276,18 +278,18 @@ As a committer on the DataSketches Project you have
commit access to the followi
* https://github.com/apache/incubator-datasketches-website
* https://github.com/apache/incubator-datasketches-memory
* https://github.com/apache/incubator-datasketches-vector
+* https://github.com/apache/incubator-datasketches-server
Please become familiar with the following ASF resources:
* [Apache developer's pages](https://www.apache.org/dev/)
-* [Incubator committer
guide](https://incubator.apache.org/guides/committer.html)
-* [Account Setup](https://gitbox.apache.org/setup/)
+* [Account Setup](https://gitbox.apache.org/setup/) (This is the part only you
can do.)
-Naturally, if you have any questions be sure to ask us on the
<[email protected]> mailing list or on our slack channel.
+Once this is completed, I will send you an invite to our ASF slack channel
(with your ASF account) and will announce your joining our project on our dev@
list.
-ASF documentation is maintained by volunteers and hence can be out-of-date and
incomplete - of course you can now help fix that!
+ASF documentation is maintained by volunteers and hence can be out-of-date and
incomplete, so we beg your understanding, and, of course, perhaps you can help
us fix that!
-A PMC member will announce your election on the dev list soon.
+Naturally, if you have any questions be sure to ask us on the
<[email protected]> mailing list or on our slack channel.
Regards,
(PMC Member)
diff --git a/docs/Governance/ChairResponsibilities.md
b/docs/Governance/ChairResponsibilities.md
new file mode 100644
index 0000000..ae53353
--- /dev/null
+++ b/docs/Governance/ChairResponsibilities.md
@@ -0,0 +1,83 @@
+---
+layout: doc_page
+---
+<!--
+ Licensed to the Apache Software Foundation (ASF) under one
+ or more contributor license agreements. See the NOTICE file
+ distributed with this work for additional information
+ regarding copyright ownership. The ASF licenses this file
+ to you under the Apache License, Version 2.0 (the
+ "License"); you may not use this file except in compliance
+ with the License. You may obtain a copy of the License at
+
+ http://www.apache.org/licenses/LICENSE-2.0
+
+ Unless required by applicable law or agreed to in writing,
+ software distributed under the License is distributed on an
+ "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY
+ KIND, either express or implied. See the License for the
+ specific language governing permissions and limitations
+ under the License.
+-->
+
+# PMC Chair Responsibilities
+## References
+*
[Committee-info](https://svn.apache.org/repos/private/committers/board/committee-info.txt)
+* [Board
Calendar](https://svn.apache.org/repos/private/committers/board/calendar.txt)
+* [Reporting Calendar](http://www.apache.org/foundation/board/calendar.html)
+* [Project Management Committee Guide](https://www.apache.org/dev/pmc.html)
+* [PMC Chair Duties](http://www.apache.org/dev/pmc.html#chair)
+* [PMC Duties](http://www.apache.org/dev/#pmc)
+* [PMC Chair
Role](https://cwiki.apache.org/confluence/display/jakarta/RoleOfChair)
+* [PPMC Chair Guide](http://incubator.apache.org/guides/chair.html)
+*
+
+
+## New Committers
+* Ensure that new committers have appropriate access to project repositories.
+* Ensure that the New Committer Process is followed.
+* See **Project Committer Management**
+
+## Notices: New / Changed PMC Members
+* The chair is responsible for sending the 72-hour NOTICE email to the board,
then updating committee-info.txt and the LDAP committee group after the
candidate accepts -- see the [detailed
procedure](https://www.apache.org/dev/pmc.html#newpmc).
+
+## Monitor Board Minutes
+* Respond where appropriate to comments about our project by board members.
+* See **Project Committer Management**
+
+## Reports to the Board
+### What
+Some useful directions for what to include in a report can be found at:
+
+* <https://www.apache.org/foundation/board/reporting>
+
+Other useful tools for writing and submitting board reports:
+
+* <https://whimsy.apache.org/board/agenda/>
+* <https://reporter.apache.org/>
+
+### When
+* Reference: **Committee-info**
+* Monthly starting January, 2021 through March, 2021.
+* Thereafter, quarterly for months February, May, August, November.
+* Reports are due at least one full week prior to the Monthly Board meeting on
the designated months.
+* Board meetings occur on the third Wednesday of each month at 20:00 UTC.
+ * Reference: **Board Calendar**
+
+### Where
+The content should be committed to the meeting agenda in the board directory
+in the foundation repository, trying to keep a similar format to the others.
+This can be found at:
+
+* <https://svn.apache.org/repos/private/foundation/board>
+
+### Subscribe to [Board Mailing List]([email protected]) if desired.
+
+## Record Maintenance
+* Reference: **Committee-info**
+* LDAP: [Roster](https://whimsy.apache.org/roster/committee/datasketches)
+* <https://whimsy.apache.org/roster/committee/datasketches>
+* <https://incubator.apache.org/projects/datasketches.html>
+* [Apache Committee Report Helper](https://reporter.apache.org/?datasketches)
+
+
diff --git a/docs/Graduation/GraduationCheckList.md
b/docs/Graduation/GraduationCheckList.md
index 2776e3f..5afb085 100644
--- a/docs/Graduation/GraduationCheckList.md
+++ b/docs/Graduation/GraduationCheckList.md
@@ -110,17 +110,14 @@ By consensus, Lee Rhodes has been nominated to be the PMC
Chair [Thread](https:/
* [DISCUSS
Thread](https://lists.apache.org/thread.html/r65f2c40c15a35026f4bf2e270051cfffed1b47c78c5685e7dd353d2a%40%3Cgeneral.incubator.apache.org%3E)
-## VOTE Graduation on [email protected] -- IN PROCESS
+## VOTE Graduation on [email protected] -- Done
* Achieve positive IPMC graduation recommendation vote
* [VOTE
Thread](https://lists.apache.org/thread.html/rf3eaebe1e2430aa85d0b69f3c91debc6c52e8490e59c41b1206dc4fb%40%3Cgeneral.incubator.apache.org%3E)
-# The Following Items are TBD
-
-## Write Proposal Letter to Board
+## Write Proposal Letter to Board -- Done
* <https://incubator.apache.org/guides/graduation.html>
---
-From: (PMC Chair)<br>
To: [email protected]<br>
CC: <[email protected]><br>
Subject: Proposed Resolution: Establish Apache DataSketches as TLP
@@ -130,9 +127,21 @@ Dear Apache Board,
Apache DataSketches is ready for graduation out of the incubator. So, please
consider the draft resolution below at your next meeting.
-<thank you, best regards, personal note if you wish, etc etc>
+This has been an amazing journey and we have learned a great deal not only
about
+ASF and the *Apache Way*, but about ourselves as well and how to build an even
+stronger community.
+
+Many thanks to the Mentors and IPMC members who have given us guidance and
support
+along the way. I want to say special thank-yous to Dave Fisher and Justin
Mclean
+who have provided substantial coaching for me and the rest of our team, and to
+Furkan Kamaci, who has been there for us for every code release (over 17) and
vote
+since the start of our Incubation.
+
-(PMC Chair)
+Best Regards,
+
+Lee Rhodes,<br>
+PMC Chair Elect, Committer
References:
@@ -140,6 +149,15 @@ References:
* Home: <https://datasketches.apache.org>
* Vote by [project
DataSketches:](https://lists.apache.org/thread.html/r922e2a10e53b4eabdeb089336828c8c256277c9fd5ab80a3a13329d0%40%3Cdev.datasketches.apache.org%3E)
* Vote by
[Incubator:](https://lists.apache.org/thread.html/rf3eaebe1e2430aa85d0b69f3c91debc6c52e8490e59c41b1206dc4fb%40%3Cgeneral.incubator.apache.org%3E)
+ * Summary: 8 (+1 binding) votes, no 0 nor -1 votes
+ * Dave Fisher +1 (binding)
+ * Kevin Ratnasekera +1 (binding)
+ * Ryan Blue +1 (binding)
+ * Furkan Kamaci +1! (binding)
+ * Liang Chen +1 (binding)
+ * Justin Mclean +1 (binding)
+ * Byung-Gon Chun +1 (binding)
+ * Evans Ye +1 (binding)
Resolution draft:
@@ -215,6 +233,8 @@ Resolution draft:
---
+# The Following Items are TBD
+
## Acceptance of Resolution by the Board
## Press Release for new TLPs
---------------------------------------------------------------------
To unsubscribe, e-mail: [email protected]
For additional commands, e-mail: [email protected]
