Digitization Manager
University of Chicago Library

Requisition Number: JR00493
Division / Dept. / Unit:  Preservation/Digitization
Reports to: Head of Digitization
Work Schedule: 37.5 hours per week; Monday - Friday, 8:30 a.m. - 5:00 p.m.

Link to the position on the Library's website:

Job Summary
Under the Direction of the Head of Digitization, and in collaboration with 
other Library Units, the Digitization Manager oversees and directs the 
operations of the Preservation Department's Digitization Unit to create digital 
collections that preserve and enhance access to the University of Chicago 
Library collections.
The Digitization Manager is responsible for all daily lab operations, workflows 
and activities to convert a wide range of paper-based and media collections to 
digital formats from general and special collections; oversees production for 
concurrent projects, providing quality assurance for all operations, and 
ensuring standards and best practices are followed; and plays a key role, 
working with the Head of Digitization, in developing procedures, designing new 
workflows, and identifying and testing tools and software to increase the 
Unit's capabilities to address current and new needs.

Performs the daily operations of the Digitization Unit: (50%):

*         Plans and directs the work of multiple in-house and vendor projects 
and activities to meet departmental and Library goals and priorities

*         Hires, trains, and supervises full-time, student, grant staff, and 
interns on all activities of materials preparation, image capture, creation and 
management of master and derivative files, and quality control

*         Ensures that digital conversion of paper-based and media materials is 
accomplished following established standards for creation of digital 
preservation masters and local guidelines for ingest into preservation 
repositories and interface systems

*         Develops project timelines and ensures annual production goals are met

*         Monitors, evaluates and improves workflows and procedures for 
production efficiency and quality

*         Develops and implements a quality assurance program for all Unit 

*         Creates training materials; provides and maintains technical and 
procedural documentation

*         Performs and maintains workflows to share files with external 
repositories that support expanded access to users

Technical Development & Support: (30%):

*         Provides basic technical support for the Unit's imaging and 
processing equipment and software

*         Identifies, tests and recommends useful commercial and open source 
software for image capture and file processing; implements new hardware and 
software into production workflows

*         Develops methods and procedures, and works with digital library 
partners and developers to automate and improve activities and production 

*         Incorporates databases, scripts and image processing utilities to 
enhance workflows

*         Keeps abreast of digital initiatives, emerging standards, projects 
and activities on a regional, national and international level

Planning and Collaboration (20%):

*         Plans and meets annual goals of the Digitization Unit

*         Monitors and documents use of resources, compiles cost and production 
data and analyzes statistics for annual reports, budgets and planning purposes

*         Compiles digital requirements, and provides cost and production 
estimates for specialty orders, new projects, and workflows for new services

*         Collaborates with other departments and staff that support the 
complete life cycle for digital collections

*         Collaborates with Preservation Department supervisors on preservation 
treatment actions for materials in digitization workflows

*         Participates as a member of the Library's Digital Collections Working 
Other Duties As Assigned.


*         Demonstrated ability to work with a wide range of digital library and 
metadata standards and best practices for creating digital objects from a 
variety of original formats, required

*         Thorough knowledge of national standards and best practices for 
creating digital objects from a variety of paper-based original formats, 

*         Strong organizational skills, including the ability to establish 
priorities and achieve goals, required

*         Well-developed skill in organization and planning; analytical 
thinking and problem-solving demonstrated through work experience, required

*         Ability to plan and direct project workflows in a complex production 
setting and meet timelines, required

*         Ability to adapt to change, analyze and assess problems; take 
initiative to find creative solutions, required

*         Excellent written, oral and interpersonal communication skills, 

*         Demonstrated skill working independently and collaboratively in a 
complex environment, required

*         Sensitivity to the handling issues of a wide variety of general and 
special collections library materials, required

*         Ability to lift large and heavy books, required

*         Knowledge of preservation issues in cultural institutions, preferred


*         Bachelor's Degree, required


*         Demonstrated experience managing a process from design to completion, 

*         Demonstrated supervisory experience directing technical staff, 

*         Experience writing technical documentation, required

*         Experience managing digital projects in an academic library, museum 
or commercial imaging environment, preferred

*         Experience with digital preservation and curation practices and 
principles, preferred

*         Experience using Microsoft Access to pull data from other databases 
and manipulate it, preferred

Technical Knowledge and Skills:

*         Demonstrated expertise and technical knowledge in the creation and 
management of digital information including image capture, quality control, 
scanning hardware and software, digital file formats, and compression schemes, 

*         Demonstrated competence in computer skills including Windows 
operating systems, Microsoft Office, Adobe Photoshop and other digital imaging 
software, including those that operate in a command line environment, required

*         Knowledge of color calibration and color management systems, preferred

*         Knowledge of standards and practices for conversion of media 
collections, preferred

*         Knowledge of digital preservation metadata standards and descriptive 
metadata standards, preferred

*         Knowledge of a scripting language, such as Python, preferred

Working Conditions and Physical Requirements:

*         Office environment

*         Ability to handle rare and fragile materials of various sizes and 
formats in a safe and sensitive manner

*         Ability to bend, crouch, or stoop

*         Ability to lift and move up to 50lbs

*         Ability to tolerate moderate levels of dust and odor

*         Ability to hear, including making fine discriminations in sound

*         Ability to see, including color, depth perception, or clarity; must 
be able to visually focus on print and electronic material for long periods

*         Ability to feel, including perceiving size, shape, temperature, or 

*         Effective audio-visual discrimination and perception

*         Ability to sit for 4 hours or more

*         Ability to use computers extensively for 4 hours or more

*         Ability to operate equipment necessary to perform job

*         Ability to Use Standard Work Station Equipment

*         Ability to Use Standard Office Equipment
Review of Applications will begin March 5, 2018.  Screening of applications 
will continue until the search is closed.
To Apply
To apply for this position, external candidates must submit an application and 
any other required materials through 
https://uchicago.wd5.myworkdayjobs.com/External. Internal candidates must apply 
by logging into Workday<http://workday.uchicago.edu/> and selecting the Career 
worklet; for more information, please see How to Apply for a UChicago Job 
(Current Employee) 
 Resumes sent via mail, fax, or email will not be considered. For more 
information, please see https://www.uchicago.edu/jobs/.
The University of Chicago is an Affirmative Action/Equal 
 Employer and does not discriminate on the basis of race, color, religion, sex, 
sexual orientation, gender identity, national or ethnic origin, age, status as 
an individual with a disability, protected veteran status, genetic information, 
or other protected classes under the law. For additional information please see 
the University's Notice of 
Job seekers in need of a reasonable accommodation to complete the application 
process should contact University Shared Services through the Applicant Inquiry 
Form<http://bit.ly/2tjiZt3> or call 773-702-5800.

About the Organization

The University of Chicago Library is a center of intense intellectual inquiry. 
It shares with the University an aspiration to be the most dynamic research and 
learning environment in the world, supporting research and teaching in the 
sciences, social sciences, humanities, law, business, and medicine. The library 
is an active participant in the activities and programs of the Ivy Plus and the 
Big Ten Academic Alliance Center for Library Initiatives, and embraces open 
sharing of collections and collaborative collection building. One of the 
world's largest research libraries, it houses over 12 million volumes in print 
and electronic format, 62 thousand linear feet of archives and manuscripts, and 
153 terabytes of born-digital archives, digitized collections, and research 
data. Forty-five percent of the Library's collections are in languages other 
than English, supporting faculty research with a global impact and making the 
Library a mecca for international scholars. The Preservation Department 
supports the Library's mission to provide comprehensive resources and services 
in support of the research, teaching, and learning needs of the University 
community. The Department comprises 3 operational units - Binding and Shelf 
Preparation, and Conservation and Digitization Laboratories in the Joe and Rika 
Mansueto Library, opened in 2011. Units serve all campus libraries, handling 
materials in both general and special collections, conserving collections for 
future generations, while providing worldwide access to digitized collections 

Sherry Byrne
Preservation Librarian
University of Chicago Library
1100 E. 57th Street
Chicago, IL  60637

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