Salut Louis,
Louis Desjardins wrote:
Michel Dagenais advices that we would need to set an organization as
quick as possible to have access to sponsors which budgets are
established months ahead.
For information, I did all of my fundraising in November and December,
by Christmas I was 90% settled. And HP will definitely be on board next
year, given the reaction we got this year. IBM were also annoyed that I
didn't ask them for money - so perhaps fundraising isn't the issue you
think it is.
I am ready to help this organization, to coordinate some of the action
but cannot do that on my own. I will need people that have experience
dealing with this kind of event. And of course, infos on how it was done
in Lyon!
I can send you the rough list of stuff I did for the conference (or that
I asked others to do) - the general gist is:
1. Sort out dates, location, main contact at location.
2. Start working on a website, and contact all of the relevant project's
homepages - don't forget the local LUG.
3. Finish working on the website :) Finalise a schedule (I finalised
this early, around the end of November, after that was minor reworking).
Write a shortish sponsors document to give an overview of the goals of
the event (this was important for the first one); start working sponsors
4. Solicit requests for travel expenses once you have a weak idea of the
budget (you don't need solid confirmations, just a sane estimate of how
much you think you'll get)
5. Start working on press - your sponsors document becomes a press
document, work with the university's PR people, get the projects doing
some press for you.
6. Start work with the local LUG on final preparations - conference
attendee packs, maps, accommodation options, meal/party, etc. Start
reimbursing people's travel. Someone with an administrator to help out
with this is essential.
7. Have the conference
8. Pay for everything
9. goto 1.
Any more thoughts? worries? questions? etc.
Sounds OK to me - the change of timescale may not suit some people, but
I'm easy.
Cheers,
Dave.
--
Dave Neary
[EMAIL PROTECTED]
Lyon, France
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