On Tue, 2006-03-28 at 20:41 +0200, David Neary wrote: > Salut Louis, > > Louis Desjardins wrote: > > Michel Dagenais advices that we would need to set an organization as > > quick as possible to have access to sponsors which budgets are > > established months ahead. > > For information, I did all of my fundraising in November and December, > by Christmas I was 90% settled. And HP will definitely be on board next > year, given the reaction we got this year. IBM were also annoyed that I > didn't ask them for money - so perhaps fundraising isn't the issue you > think it is.
That is amazing and delighted me! > > I am ready to help this organization, to coordinate some of the action > > but cannot do that on my own. I will need people that have experience > > dealing with this kind of event. And of course, infos on how it was done > > in Lyon! > > I can send you the rough list of stuff I did for the conference (or that > I asked others to do) - the general gist is: > > 1. Sort out dates, location, main contact at location. > 2. Start working on a website, and contact all of the relevant project's > homepages - don't forget the local LUG. > 3. Finish working on the website :) Finalise a schedule (I finalised > this early, around the end of November, after that was minor reworking). > Write a shortish sponsors document to give an overview of the goals of > the event (this was important for the first one); start working sponsors > 4. Solicit requests for travel expenses once you have a weak idea of the > budget (you don't need solid confirmations, just a sane estimate of how > much you think you'll get) > 5. Start working on press - your sponsors document becomes a press > document, work with the university's PR people, get the projects doing > some press for you. > 6. Start work with the local LUG on final preparations - conference > attendee packs, maps, accommodation options, meal/party, etc. Start > reimbursing people's travel. Someone with an administrator to help out > with this is essential. > 7. Have the conference > 8. Pay for everything > 9. goto 1. Excellent, I'm putting this on the wiki page...this is good stuff. http://create.freedesktop.org/wiki/index.php/Conference > > Any more thoughts? worries? questions? etc. > > Sounds OK to me - the change of timescale may not suit some people, but > I'm easy. :) Yeah, either time is good for me...summer actually fits my academic schedule better, but I'm easy as well. > Cheers, > Dave. Jon -- Jon Phillips San Francisco, CA USA PH 510.499.0894 [EMAIL PROTECTED] http://www.rejon.org MSN, AIM, Yahoo Chat: kidproto Jabber Chat: [EMAIL PROTECTED] IRC: [EMAIL PROTECTED] Inkscape (http://inkscape.org) Open Clip Art Library (www.openclipart.org) Creative Commons (www.creativecommons.org) San Francisco Art Institute (www.sfai.edu) _______________________________________________ CREATE mailing list [email protected] http://lists.freedesktop.org/mailman/listinfo/create
