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Posted for Susan Mann: October 7, 2004 Dear CTLS Librarian: Since the regional meetings 64 CTLS members (84%) have indicated in a survey that they intend to ask their governing bodies to approve a resolution to change to a regional library system. Three have already gotten a resolution approved and 10 more have it on their governing body's agenda. Since it is clear that members support the change to a regional system, the Steering Committee, created by the Advisory Council to guide CTLS through the transition, has begun organizing the committees which will be needed for operating CTLS as a regional system. Twenty-two CTLS librarians and lay representatives indicated in the survey that they would like to serve on those committees. Lisa Youngblood, director at Harker Heights and Steering Committee member, is contacting those volunteers. Thirty-two persons indicated they were undecided about whether to serve on committees, perhaps because it was not clear what the committees might be working on and what commitment might be required of the committee members. I've attached a list of committees with an indication of their tasks. The committee list is also available on the CTLS website, and we will be adding the names of members. I am sending this letter to all members - if you initially felt that you were unable to serve, you might see a committee you would like to join. I'd particularly like to call your attention to the Nominating Committee, which will be appointed at the October 21 Membership Meeting. The Nominating Committee will have the crucial responsibility of recruiting the candidates for the CTLS Board election to be held at the January 28, 2005 Membership Meeting. Please let Lisa Youngblood or me know if there is a committee you particularly want to serve on. Susan Mann, Chair Long Range Planning Committee and member of the Steering Committee CURRENT CTLS COMMITTEES Committees are appointed by the Advisory Council Long Range Planning Committee (standing committee) - Determines the needs of member libraries and develops System programs. Composed of the 6 Advisory Council members; a current or former Lay Representative or interested citizen; and 8 member librarians, one of which is the MRC Director. New members have been selected by the Advisory Council and will be appointed at the October 21 Membership Meeting. Collection Development Formula Committee (ad hoc committee) - Formed to review the CD formula, which was last revised in 1993. The committee has not met since the reduction in the CTLS grant and members' CD allocations in 2003. Steering Committee (ad hoc committee) - Created to guide CTLS through the transition from an MRC system to a regional system. Composed of 2 Advisory Council members; a current or former Lay Representative or interested citizen; and 9 member librarians. The Steering Committee's charge states: "The Committee may create subcommittees to work on specific issues. The Committee Chair will appoint the chair for each subcommittee. The subcommittee chairs may invite knowledgeable librarians or others with needed expertise to participate as members of the subcommittee." Subcommittees of the Steering Committee Administrative Support Subcommittee - Investigate and recommend ways of providing support services currently provided by the City of Austin (accounting, payroll, human resources, legal advice), perhaps by contracting with a professional service company such as the one used by NTRLS, contracting with individual professionals providing these services, or contracting with other nonprofits to handle certain services. Investigate liability, property, and fidelity bond insurance options. Alternative Funding Sources Subcommittee - Plan for developing additional funding, such as grants or income from workshops, to supplement the State Library grants. Bylaws Subcommittee - Develop proposed bylaws. Employee Benefits Subcommittee - Investigate health insurance options and retirement plans; develop proposed salary schedule and employee leave policy. Nominating Subcommittee - Identify and recruit candidates for the Board of Directors. Develop job description for directors. (See also the Nominating Committee below.) Office and Furnishings Subcommittee - Locate affordable office space and furnishings. Policies & Procedures Subcommittee - Develop proposed policies and procedures to operate CTLS: personnel policies, financial procedures and controls, purchasing procedures, and the business plan required by the State Library. CTLS REGIONAL SYSTEM COMMITTEES Committees will be appointed by the Board of Directors Nominating Committee (standing committee) - Identify and recruit candidates for the Board of Directors. Members will be introduced at the October 21 Membership Meeting and appointed by the Board. Members of the Nominating Subcommittee will become the initial members of this committee. ***** Friends of CTLS - Not a CTLS committee but it welcomes new members. FOCTLS is currently raising funds to pay the $500 IRS fee for the CTLS nonprofit's 501(c)3 application and for the "unallowable costs reserve" required by the State Library. For more information on committees or to volunteer, contact: Susan Mann, Hillsboro (254-582-7385; home: 254-846-6942) [EMAIL PROTECTED] Lisa Youngblood, Harker Heights (254-699-1776) [EMAIL PROTECTED]
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