Hi, I've talked to DIVA today and have made some sort of a "preliminary" cost and plan for the Hotels.
First i need to say that they want to put as many people as possible in the cheaper hotels (Palas and Vidovic) in order to reduce the costs of the conference. So the plan is to start reserving rooms in Hotel Palas from 17th July on-wards and use Hotel Bosna if we need more place (and for the people in wheelchairs and blind people since hotel Bosna has everything equipped for them). Hotel VIdovic and the rest of the capacity of hotel Bosna is reserved from 24th July on-wards. The capacity for each of the hotels is as following: *********************************************************** Hotel Palas: ------------ 1x4 beds/persons 10x3 beds/persons 5x2 beds/persons 6xfrench beds, one person 7xfrench beds with an additional bed (2 persons) 5x1 beds/persons ------------ total: 70 *********************************************************** *********************************************************** Hotel Vidovic: -------------- 32xfrench persons 8x2 beds/persons 1x3 beds/persons 6x2 french beds with additional bed (2 persons) -------------- total: 63 *********************************************************** *********************************************************** Hotel Bosna: --------------- 40x2 beds/persons 80xfrench beds, one person total: 160 *********************************************************** The prices are the ones we already have on the wiki: http://wiki.debconf.org/wiki/DebConf11/Accommodation All prices are per person. So that means we pay 38€ per rooms in hotel Bosnia (+1€ tax), VIdovic 18.109€ (+1€ tax), Palas 23€ (+1€ tax) per person. If we reserve more rooms and end up using less, it will be no problem to cancel. We won't have to pay any penalty. The prices are not lower if we don't have breakfast, in fact, that option is not even available. The rooms for people who are not sponsored will be reserved, but will be paid by attendees on the reception. These people will go to hotel Bosna, as there will be no more room in other hotels, since we will use them to accommodate the sponsored people over there. I asked for the hotel contacts in order to ask for the room plans etc, but they said that i can come to them with all the details and we can call the hotels together (they explained that this is because they already have made contact with the hotels and don't want for anyone else to call on behalf DebConf because they are afraid some one could make arrangements which could do harm to us (us == debconf). I then said that i would like them to introduce me to the hotel contacts they have, so that i don't need to go to DIVAs office in order to ask for some details about the rooms, etc. and they said that when i come back with the final number of rooms (detailed by every day, i'll explain this more later on in the email) they would do that) So one thing they asked is how many people will need special accommodation (people in wheelchairs and blind people) and the exact dates that they are arriving so that we can put them in hotel Bosnia. (in order to use a smaller number of rooms in Bosnia to reduce costs). When we have that, i'll go back to them and we will make reservations for rooms (and i'll get contacts to hotels hopefully). They asked for room/hotel plans/maps and will have them soon (today/tomorrow). After that we can start room assignments :) \o/ Now some info about the food: The cost of food is 7.5€ (15KM) per person per day. We will all eat launch and dinner in hotel Bosnia, the breakfast will be served in the hotels where people are staying. Food will be served as a buffet, where all kinds of food will be available (vegan, vegetarian, etc..) and it will be noted what kind of food (meat) is served. People who are not sponsored but want to eat with the group will be able to do so and pay for the meals on the site (same price). I may have forgotten something, so please do ask if some information is missing. -- Velimir _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
