On Fri, Jul 8, 2011 at 6:18 PM, Richard Darst <[email protected]> wrote: > On Fri, Jul 08, 2011 at 04:28:37PM +0200, Velimir Iveljic wrote: >> Hi, >> >> I've talked to DIVA today and have made some sort of a "preliminary" >> cost and plan for the Hotels. >> >> First i need to say that they want to put as many people as possible >> in the cheaper hotels (Palas and Vidovic) in order to reduce the costs >> of the conference. > > This is not a good idea. Having people in close proximity is what > DebConf is all about - not just about sitting in talks. We should at > least have DebCamp attendees in Hotel Bosna. > >> The capacity for each of the hotels is as following: > > With this, and the other information you have provided, we should be > able to plan how many are needed in each hotel tonight. Once we have > exact rooms, we can assign those numbers. >
I have room info on Palas and Vidovic that i received today from DIVA. >> The prices are the ones we already have on the wiki: >> http://wiki.debconf.org/wiki/DebConf11/Accommodation >> All prices are per person. So that means we pay 38€ per rooms in hotel >> Bosnia (+1€ tax), VIdovic 18.109€ (+1€ tax), Palas 23€ (+1€ tax) per >> person. > >> If we reserve more rooms and end up using less, it will be no problem >> to cancel. We won't have to pay any penalty. > > This is good, and makes things simpler. We should leave some spare > rooms just in case then. > >> The rooms for people who are not sponsored will be reserved, but will >> be paid by attendees on the reception. These people will go to hotel >> Bosna, as there will be no more room in other hotels, since we will >> use them to accommodate the sponsored people over there. > > This will *not* work. Attendees have already paid their fees, and it > they are going to things like travel sponsorship and shipping. > > I repeat: This will NOT work. > > Here is what that would be like: We would transfer professional fees > to DIVA to pay for hotels, and then DIVA would transfer the same > amount of money to us to pay for travel sponsorship. This is clearly > a ridiculous idea. The DIVA budget is not the DebConf budget - the > DIVA budget is one part of a much larger whole. DIVA should be acting > as our legal agents, not trying to decide everything for us. > I thought that the number of sponsored people included prof/corp. attendees as you once told me. When i said people not sponsored, i meant exactly THAT! The people that are not getting a free room from us. If i misunderstood something here, than that is my bad and i apologize! >> I asked for the hotel contacts in order to ask for the room plans etc, >> but they said that i can come to them with all the details and we can >> call the hotels together (they explained that this is because they >> already have made contact with the hotels and don't want for anyone >> else to call on behalf DebConf because they are afraid some one could >> make arrangements which could do harm to us (us == debconf). I then >> said that i would like them to introduce me to the hotel contacts they >> have, so that i don't need to go to DIVAs office in order to ask for >> some details about the rooms, etc. and they said that when i come back >> with the final number of rooms (detailed by every day, i'll explain >> this more later on in the email) they would do that) >> >> So one thing they asked is how many people will need special >> accommodation (people in wheelchairs and blind people) and the exact >> dates that they are arriving so that we can put them in hotel Bosnia. > > Ana's work brings two people who would like would like ground-floor or > accessible accommmodations in Hotel Bosna. This is another reason for > not putting people in Vidovic and Palas first - we don't want some > attendees to be left alone, the DebConf spirit is community. > > >> The cost of food is 7.5€ (15KM) per person per day. We will all eat >> launch and dinner in hotel Bosnia, the breakfast will be served in the >> hotels where people are staying. >> Food will be served as a buffet, where all kinds of food will be >> available (vegan, vegetarian, etc..) and it will be noted what kind of >> food (meat) is served. >> >> People who are not sponsored but want to eat with the group will be >> able to do so and pay for the meals on the site (same price). > > This is very good news (per day, not per meal). It is also the first > time we've heard that. (Same for the 1€ tax for each person per > room). I will update our budgets. > I heard about the room taxes for the first time today also. About the food, they told me that it is 7.5€ per day. Now it's not. I can't keep track anymore as i receive different info every time i ask somebody something. I asked all the things you wanted me to ask, didn't tell DIVA to make ANY reservations until i get back to them again. What happened in the mean time i don't know since no body told me anything. I hope you can get this straightened up with them directly or however it is that this is going to be solved (as i see you and Adnan have reached an agreement on IRC). I only wanted to help, I obviously failed. -- Velimir _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
