On 30/10/12 03:20, Richard Darst wrote: > Hi, > > This email is from darst (who takes responsibility for most editorial > opinions) and hug, about budget things. > > Le Camp: > - ~ 95 kCHF fixed costs, which about matches a "safe" initial > sponsorship estimate. > (65 kCHF all accom and 30 kCHF other) > - This is with no attendees. Each additional attendee costs ~225/week > (due to food only). > - Each extra professional registrant, (600 CHF/week), allows 2.6 > attendees to come [so 1.6 sponsored attendees] > - But these 1.6 sponsored attendee-weeks must also cover DebCamp > people > - Each extra bronze sponsor allows 9 attendees to come, gold, 50 to > come. > - This is with NO travel sponsorship at all. > - Each 10 kCHF travel sponsorship costs 45 attendee-weeks > - There seems very little potential for reducing overhead costs (70 > - kCHF lecamp) or per-person (34 CHF/person-day food) > - If we get to more than 400 person-weeks, per-person costs go up, > - since we must pay more accom. (324 beds total, it is unlikely we'll > - get to this much without > 100 at DebCamp). > > > Interlaken: > - ~50 kCHF of overhead costs (20 kCHF venue + 30 kCHF other) > - Each attendee costs about 350/week (since we must pay per-attendee > accom)
It would be interesting to see two variations of the Interlaken figures, one without food, the other with food (and possibly a third variation where we budget lunch only/no dinner, 20 CHF/day). This would showcase the inherit flexibility of the Interlaken plan. > - The savings of overhead allow about 140 attendees to attend. > - Each 600 CHF prof attendees allow 1.7 attendees to come. [so .7 > sponsored attendees] > - Each sponsor... > - Each bronze sponsor allows 5.7 attendees to come > - Each gold sponsor allows 34 attendees to come > - This is also with NO travel sponsorship at all. > - Each 10 kCHF travel sponsorship costs 30 attendee-weeks. > - Due to all the options and time before commitment, there is a lot of > - potential to reduce the costs. > > Common to both: > - We assume 100 kCHF income. This is still quite a lot more than past > years, but not totally fanciful. > - All "person-week" things above include DebCamp. So if we can afford > 150 person-weeks, that could mean 50 DebCamp and 100 DebConf only. > - **NO* travel sponsorship included*! This means this DebConf will > exclude many people who can't afford to come. I think this is a > problem for both of these options so far... > > > Comparison: > - Le Camp and Interlaken cost the same for 360 attendee-weeks. Below > this, interlaken is cheaper, above this, lecamp is cheaper > - Above 400 person-weeks, we have to pay per-person accom at le > camp, so it becomes more expensive. In other words, Le Camp is only cheaper for 360-400 people, and ONLY if those extra people all agree to sleep in tents. > - According to these calcs, we need 133 professionals (at 600 > CHF/week) to achieve 360 person-weeks at le camp (or lots of extra > sponsorship). So given our likely situation, le camp remains more > expensive. It has previously been speculated that the professional fee should ONLY cover the actual per-person cost. If professional fees subsidise other attendees, it is more like the professionals are mini-sponsors and should get to put their name and logo on the web site. However, the issue is more significant than that: by not reducing the fee, it actually means less people will be tempted to self-pay and more people will try to line themselves up for fully sponsored attendance. > Notes: > - Interlaken 350/week = CHF25 accomodation (including breakfast) + > CHF25 food (lunch+dinner) / day > - if we lower to food budget to CHF 20? CHF315/week We had meals at the Chinese place by the station on Friday, main dishes between 15 - 20 CHF. People can get a 1.5L water bottle at CoOp for 0.25 CHF. Therefore, I think the budget can be 20 CHF/meal maximum. > - Le Camp 225/week includes only food, since most accom would be below > forfait (minimum cost). > > > Thanks, > > - Richard (and hug) > _______________________________________________ Debconf-team mailing list [email protected] http://lists.debconf.org/mailman/listinfo/debconf-team
