Oops, sorry, the mail below was intended as an out-of-band email to Chris and the DebConf committee, and ENOTENOUGHCOFFEE hit again :-(
Well, at least that's full transparency :-), so let me rephrase and ask the questions directly: 1/ regarding the fundraising amounts listed in the budget: are they amounts that are already committed by sponsors, or amounts that you expect to receive ? (I *think* I understand that they are already committed, but I'm not 100% sure) 2/ Regarding that line: > > USD -16569.5 Assets:Receivable (which is the "deficit", that is, incomes - expenses) Do you have plans to cover this, such as finding additional sponsors, or should Debian (the DPL) be prepared to fill that deficit using Debian reserves? As I wrote in the mail below, even if Debian has to cover for this, I don't think that's a big issue given that the bursaries (= travel sponsorship) budget is already covered in the budget. Thanks for the updated budget! And regarding: On 17/04/18 at 12:29 +0800, Yao Wei wrote: > Sorry that I am relatively new to budget stuffs. If any of the items is > far off the previous DebConf, please tell me and I can try to fix it. You are doing great, don't worry. For reference, I'm including below the DC17 generated from the public data at https://salsa.debian.org/debconf-team/public/data/dc17/tree/master/ DC17 budget: --------------------------------------------------------------- 16,679.41 USD assets:receivable 200,583.98 USD budget 745.21 USD advisory:annual-report 1,490.41 USD childcare 7,265.76 USD confdinner 1,304.11 USD alcohol 2,980.83 USD meals 745.21 USD transport 2,235.62 USD venue 5,961.65 USD content 745.21 USD entertainment:band 968.77 USD fees 745.21 USD permits 223.56 USD registration 1,602.19 USD incidentals 111.78 USD bank 745.21 USD frontdesk 372.60 USD phone 372.60 USD transport 1,490.41 USD insurance 372.60 USD openweekend 10,948.57 USD outreach 10,203.37 USD diversity 745.21 USD press 89,618.53 USD roomboard 9,434.31 USD debcamp 2,980.83 USD classrooms 4,963.08 USD food 1,490.41 USD hotel 80,184.22 USD debconf 15,649.34 USD classrooms 25,337.02 USD food 10,134.81 USD hotel 29,063.05 USD mcgill 745.21 USD sponsors:fulfillment 4,471.24 USD swag 1,490.41 USD bags 1,490.41 USD shipping 1,490.41 USD tshirts 44,808.26 USD travel 27,200.04 USD venue 2,149.92 USD video 202,712.69 USD expenses 907.44 USD childcare 5,142.28 USD confdinner 1,519.19 USD alcohol 745.21 USD band 2,877.89 USD venue 8.92 USD content 7.45 USD daytrip 1,316.06 USD fees 429.26 USD misc 760.86 USD permits 125.94 USD registration 1,238.01 USD incidentals 840.72 USD frontdesk 26.08 USD phone 371.21 USD transport 1,535.41 USD insurance 8,413.34 USD outreach:diversity 130,222.04 USD roomboard 4,564.86 USD bar 4,050.67 USD drinks 514.19 USD service 12,253.46 USD debcamp 4,000.00 USD classrooms 5,233.94 USD food 3,019.52 USD hotel 113,403.72 USD debconf 42,615.66 USD classrooms 52,044.57 USD food 18,743.49 USD mcgill 809.78 USD sponsors:fulfillment 6,008.14 USD swag 1,315.36 USD bags 2,363.34 USD shipping 2,199.45 USD tshirts 42,578.87 USD travel 4,524.96 USD video -219,392.10 USD income -18,481.12 USD attendee:registration -958.34 USD confdinner:alcohol -23,178.18 USD roomboard -4,477.22 USD bar:drinks -18,700.96 USD debconf -6,818.64 USD classrooms -11,882.32 USD food -176,774.47 USD sponsors --------------------------------------------------------------- - Lucas On 17/04/18 at 07:57 +0200, Lucas Nussbaum wrote: > Hi, > > I think that the budget now looks sane. > > It should still be clarified whether: > - the fundraising amounts are those that are already committed (but I > think they are) > - they have plans to cover the USD 16569.5 deficit, or if Debian will > have to cover this for sure. But even if Debian has to cover this, > this is not a big issue (I think) given our current reserves and the > fact that the Bursaries budget is already included. > > Chris, do you want me to ask those questions? (I don't mind you > finishing the discussion at this point, it's probably simpler) > > Lucas > > > On 17/04/18 at 12:43 +0800, Yao Wei wrote: > > I made another mistake by using expense digits to estimate food and > > accommodation income. > > This fixes the digits by using the fee we charge from attendees. > > > > On Tue, Apr 17, 2018 at 12:29:16PM +0800, Yao Wei wrote: > > > * Re-decrease the estimations of total attendees to 400 people > > > * Use another spreadsheet to estimate the budgets of food and > > > accommodation. > > > * Fixed an issue that I double counted the food and accommodation > > > income. > > > * Decrease the portion of self-paid attendees from 75% to 42.5%. > > > * Estimate that 90% people will have on-site accommodations. > > > * Delete Coffee/Tea and assume that's merged to Bar. > > > > > > Please refer to another sheet in the spreadsheets for the food/accomm. > > > estimations: > > > > > > https://storm.debian.net/shared/JChakMNcTAnTRqQov5WcwtUw8SvSeoOZtwJ4Jz0fvLD > > > > > > > -------------------- > > USD -16569.5 Assets:Receivable > > USD 172940.0 Budget > > USD 5300.0 Accommodations:Sleeping mats > > USD 70000.0 Bursaries > > USD 60000.0 Bursaries > > USD 10000.0 Diversity > > USD 1500.0 Child Care > > USD 5000.0 Conference Dinner:Food > > USD 5500.0 Content > > USD 5000.0 Invited Speakers > > USD 500.0 Press > > USD 500.0 Day Trip:Buses > > USD 1000.0 Fundraising:Fulfillment > > USD 500.0 Insurance:Insurance > > USD 1000.0 Miscallenous:Incidentals > > USD 74720.0 Roomboard > > USD 6000.0 Bar > > USD 13200.0 Breakfast > > USD 26300.0 Dinner > > USD 19500.0 Lunch > > USD 9720.0 Pastries > > USD 4920.0 Swags > > USD 720.0 Badges > > USD 1600.0 Bags > > USD 50.0 Posters > > USD 150.0 Stickers > > USD 2400.0 T-shirts > > USD 3000.0 Video > > USD 1500.0 Equipment Rental > > USD 1500.0 Equipment Shipping > > USD -156370.5 Income > > USD -15000.0 Attendee:Registration > > USD -1000.0 Conference Dinner:Alcohol > > USD -108740.5 Fundraising > > USD -4000.0 Bronze > > USD -19849.0 Gold > > USD -17225.5 Governmental Funds > > USD -20000.0 Platinum > > USD -45000.0 Silver > > USD -2666.0 Supporter > > USD -31630.0 Roomboard > > USD -7380.0 Accommodation > > USD -3000.0 Bar > > USD -21250.0 Food > > -------------------- > > Yao Wei > >
