Hello, After reviewing your bid page for DebConf27, I have a few questions and notes.
In general, it looks like a solid bid. The venue looks very good, accommodatiod would be within 15 minutes walk from the venue. The accommodation and food costs are not exactly cheap, but look OK. The venue map linked is in Japanese only. Can we get an English version? Again about the cost, the reported total cost (€ 168,691) is only 80% of the last approved budget for DebConf26 in Santa Fe (after exclude travel expenses). Please review the DebConf26 budget¹ to check what you are missing, and if possible provide a better estimate. I will put a balance report at the end of this email for your convenience. ¹ https://salsa.debian.org/debconf-team/public/data/dc26/-/blob/main/budget/budget.ledger Most of the information linked from the accessibility section is in Japanese only. Can we get a bit more in English please? ----------------8<----------------8<----------------8<----------------- Expenses budget for DebConf26. USD 276,262.00 expenses USD 1,500.00 Swag USD 44,471.00 accommodation USD 2,341.00 Social Room USD 42,130.00 dormitory:rooms USD 2,500.00 child-care USD 17,000.00 equipments USD 15,000.00 a/v USD 2,000.00 network USD 17,800.00 fees USD 14,600.00 ACOFICH USD 1,600.00 Bank USD 1,600.00 SPI USD 51,050.00 food USD 49,850.00 catering USD 1,200.00 coffebreak USD 3,000.00 incidentals USD 2,500.00 insurance USD 2,000.00 local-stuff-frontDesk USD 2,500.00 local-team USD 2,500.00 printing USD 6,321.00 site-visit USD 38,350.00 social USD 1,000.00 cheese-and-wine USD 14,550.00 conference-dinner USD 22,800.00 day-trip USD 7,758.00 t-shirt USD 69,823.00 travel USD 43,923.00 bursary USD 9,516.00 diversity USD 34,407.00 general USD 1,400.00 invited-speakers USD 24,500.00 team USD 2,000.00 dc26 USD 4,000.00 dc27 USD 6,500.00 debconf-ctte USD 5,500.00 registration USD 6,500.00 video USD 7,189.00 venue USD 800.00 air-purifiers USD 275.00 covid-mask USD 2,714.00 covid-test USD 1,200.00 extra-faculty-staff USD 1,000.00 hygiene USD 1,200.00 security-guards -------------------- USD 276,262.00
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