On 04/04/18 18:37, Nicolas Dandrimont wrote: > Sorry for the delay in replying to this. Comments inline. > > * Daniel Pocock <[email protected]> [2018-03-27 22:19:41 +0200]: > >> Hi all, >> >> The deadline to apply for a DebConf travel and accommodation bursary is >> 13 April >> >> That is before the official announcement about who participates in GSoC >> and Outreachy. >> >> Has anybody looked into the procedure for students to apply? Will the >> bursary team give them an extended deadline? Or should all the >> candidates apply before 13 April? > > Does the Outreach Team have a program-specific budget to send interns to > DebConf? >
It has not been discussed > [the following is not current information; I don't know the current > information; it's up to current outreach team members to find the accurate > information for this round] > When I was last involved, the breakdown was like this: > - Each Outreachy intern would be able to get US$500 for conference travel, > from > Conservancy (so, in the end, from the sponsoring organization). > - Each GSoC _organization_ would be able to get partial travel funding to > send > _one_ outstanding intern to a conference (iirc the amount was US$500 as > well). > This kind-of-prevents sending current interns to conferences: how can you > tell > an intern is outstanding before their internship has completed? > > GSoC organizations would also recieve a discretionary US$500 per accepted > intern, which we usually considered as part of a travel budget for GSoC > interns > _and mentors_. > Question for students in Asian countries: is US$500 sufficient for you to get the visa and fly to Taiwan? > Finally, GSoC organizations get a US$2200 budget to send two mentors to the > mentor summit. > [end outdated information] > > If the Outreach Team has a program-specific budget to send interns to DebConf, > please let the DebConf bursaries team know and we can special-case handling > your applicants to avoid double-funding. > > If the Outreach Team doesn't have a program-specific budget, or if the > program-specific budget doesn't cover the full amount of the expenses for a > given prospective intern, the rest of the amount could be covered through the > usual DebConf bursaries process. > > Considering the acceptance announcement for GSoC is 23 April (and I expect > Outreachy to be around that date as well), it is well within the DebConf > bursaries review/ranking timeline. The Outreach Team should send us the list > of > accepted interns for this round and we will be able to factor the information > in our rankings. > We probably need somebody from the Outreach team to volunteer to handle all of that administration from end-to-end. As it may be their first time doing this, will anybody from the bursaries team be able to collaborate with them on that? >> Some candidates who do not get selected for GSoC or Outreachy might >> still be selected for a diversity bursary or based on other >> contributions to Debian so I generally think it is a good idea for >> everybody who applied for GSoC or Outreachy to look at the application >> form before 13 April: >> >> https://debconf18.debconf.org > > Regardless of GSoC/Outreachy status, yes, please have prospective interns > register and ask for a bursary (at least for food and accommodation) within > the > DebConf-mandated deadlines (that is, before the 13th of April). It only takes > a > few minutes to register and you can edit your registration afterwards. There > might be an extension (as we don't really have a budget yet), but I would > really like to keep it short. > Reminder was sent to everybody. I have the impression some people are not around because of Easter vacations so maybe it will be a good idea to do a final reminder on 9 or 10 April. Regards, Daniel
