Hi OdyX, On 2019/10/02 22:17, Didier 'OdyX' Raboud wrote: > Hello Sam, > > (I'm hereby answering out of my experience of helping organizing the > miniDebConf Vaumarcus this year, but without coordination with the rest of > the > team). > > Le mercredi, 2 octobre 2019, 16.43:37 h CEST Sam Hartman a écrit : >> TL;DR: Do we want BSP organizers to take on the responsibility of >> batching together travel reimbursement requests. > > [...] > > Third: what rules-of-thumb, or guidelines do we want for travel support? > In the context of relatively _short_ events (2-5 days), I think we ought to > put upper limits in term of amounts, and in terms of distance. Put > differently: set economical and ecological limits. In this day and age, I > don't think Debian should be supporting flying long distances for short > events > [2]. So we could have a duration-to-distance, or similar, criteria, as well > as > "qualitative" incentives. I'd prefer Debian to sponsor a 600€ train ride than > a 150€ flight, for instance. As a rule of thumb, what about: "Travel distance > is max ~400km per event day duration, prefer land transportation where > applicable"? > (Also, connected to that "distance" question is also "who gets supported?")
A distance limit effectively prevents people from remoter areas of the world from attending events unless they organise them themselves or have the means to afford internation travel. This internation travel can be very expensive. For example, I live in South Africa, making any international travel be over 1000kms (just to the neighbouring country). While I would not expect Debian to sponsor my travel entirely to attend a 3 day conference in Europe, often partial funding makes attending these events possible for me (when the duration and content makes it worth the travel). The trade-off between potential value and distance/means of transport is inherently personal and shouldn't be decided by Debian for everyone. If someone feels strongly about the mode and distance they travel, then that is their prerogative. Cheers Kyle -- ⢀⣴⠾⠻⢶⣦⠀ ⣾⠁⢠⠒⠀⣿⡁ Kyle Robbertze ⢿⡄⠘⠷⠚⠋⠀ Debian Developer ⠈⠳⣄⠀⠀⠀⠀ https://wiki.debian.org/KyleRobbertze
