Here's an example from last year: https://lists.apache.org/thread/rk50g4otzw1tbf64sbfswc1s9687vwzg.
On Wed, May 4, 2022 at 2:53 PM Julian Hyde <[email protected]> wrote: > > Steps to requirement are a discussion + vote on this list, followed by > a vote on the Incubator list. See > https://incubator.apache.org/guides/retirement.html#deciding_to_retire. > > On Wed, May 4, 2022 at 4:32 AM Jonas Pfefferle <[email protected]> wrote: > > > > Thanks Bernard. LGTM > > > > @Julian What would be the process of retiring Crail as an Apache incubator? > > > > Jonas > > > > On Wed, 4 May 2022 10:47:50 +0200 > > bernard metzler <[email protected]> wrote: > > > On 28/04/2022 17:38, Julian Hyde wrote: > > >> Can someone volunteer to write this report? > > >> > > > I wrote the report for May. @all, please let me know > > > of any suggested corrections/changes/extensions. > > > > > > > > > Best, > > > Bernard. > > > > > >> In the other thread there were discussions about Crail’s future. > > >>Those are good discussions to have - and by the way, as a mentor, I > > >>plan to join the discussion if my input would be helpful - but let’s > > >>not try to reach a conclusion to fit the reporting schedule. I > > >>suggest that we report that the discussion is happening, and continue > > >>the discussion until it reaches a conclusion. > > >> > > >> Julian > > >> > > >>> On Apr 27, 2022, at 5:50 PM, [email protected] wrote: > > >>> > > >>> Dear podling, > > >>> > > >>> This email was sent by an automated system on behalf of the Apache > > >>> Incubator PMC. It is an initial reminder to give you plenty of time > > >>>to > > >>> prepare your quarterly board report. > > >>> > > >>> The board meeting is scheduled for Wed, 18 May 2022. > > >>> The report for your podling will form a part of the Incubator PMC > > >>> report. The Incubator PMC requires your report to be submitted 2 > > >>>weeks > > >>> before the board meeting, to allow sufficient time for review and > > >>> submission (Wed, May 04). > > >>> > > >>> Please submit your report with sufficient time to allow the > > >>>Incubator > > >>> PMC, and subsequently board members to review and digest. Again, the > > >>> very latest you should submit your report is 2 weeks prior to the > > >>>board > > >>> meeting. > > >>> > > >>> Candidate names should not be made public before people are actually > > >>> elected, so please do not include the names of potential committers > > >>>or > > >>> PPMC members in your report. > > >>> > > >>> Thanks, > > >>> > > >>> The Apache Incubator PMC > > >>> > > >>> Submitting your Report > > >>> > > >>> ---------------------- > > >>> > > >>> Your report should contain the following: > > >>> > > >>> * Your project name > > >>> * A brief description of your project, which assumes no knowledge > > >>>of > > >>> the project or necessarily of its field > > >>> * A list of the three most important issues to address in the move > > >>> towards graduation. > > >>> * Any issues that the Incubator PMC or ASF Board might wish/need > > >>>to be > > >>> aware of > > >>> * How has the community developed since the last report > > >>> * How has the project developed since the last report. > > >>> * How does the podling rate their own maturity. > > >>> > > >>> This should be appended to the Incubator Wiki page at: > > >>> > > >>> https://cwiki.apache.org/confluence/display/INCUBATOR/May2022 > > >>> > > >>> Note: This is manually populated. You may need to wait a little > > >>>before > > >>> this page is created from a template. > > >>> > > >>> Note: The format of the report has changed to use markdown. > > >>> > > >>> Mentors > > >>> ------- > > >>> > > >>> Mentors should review reports for their project(s) and sign them off > > >>>on > > >>> the Incubator wiki page. Signing off reports shows that you are > > >>> following the project - projects that are not signed may raise > > >>>alarms > > >>> for the Incubator PMC. > > >>> > > >>> Incubator PMC > > > > > > >
