Thanks for helping guide Gris. She's just learning about how things work at the ASF.
On 6/10/2019 4:48 PM, Naomi Slater wrote: > hey folks, > > two things that have happened in the past couple of days that concern me > > the first is that a board report was prepared and sent to the board by the > Chair without any input from the committee. (Gris acknowledged this a > separate follow-up email she sent to dev@diversity) > > SIDE NOTE: I am subscribed to board@ but I didn't receive the original copy > of the board report. so I am wondering which list it was sent to. perhaps I > have a misconfigured email client? > > ANOTHER SIDE NOTE: it is generally a good idea to copy dev@ when sending > the report to board@. that way, there is no need to send an additional > followup notification to dev@diversity > > my second concern is that I learned about a proposed D&I budget request > only because Jim copied in the private@diversity list on a thread that > seems to have been started on opperations@ (to which I am not subscribed) > > we had a brainstorming thread about our budget request last month, but to > the best of my knowledge, there has been no chance for the committee to > work on the actual proposal that was sent. I have seen no emails about it, > no draft text, no requests for review, etc > > as far PMCs are concerned, Chairs (who also serve as the VP of the > respective project) are not "project leaders". they function as an elected > representative of the committee to the board and are responsible for > foundation-level admin but they do not hold any special decision-making > power above-and-beyond a regular committee member > > cf. https://couchdb.apache.org/bylaws.html#chair > > we are not a PMC, though. so I am not sure how things are meant to operate > with this committee. (this is one of the reasons I suggested that we draft > some bylaws that would clarify this sort of thing) > > I think that we should operate the way that a standard PMC does. that is, > decisions are made on-list, *by the committee*, and the Chair (i.e., VP > D&I) has the primary function of interfacing with the board > > apologies, Gris, if we're on the same page and these were both just > procedural oversights!! most new committees have teething troubles and > there's no reason we should be any different. but I figure this is an > important issue and one we should get clarity on as early as possible > -- Kevin A. McGrail Member, Apache Software Foundation Chair Emeritus Apache SpamAssassin Project https://www.linkedin.com/in/kmcgrail - 703.798.0171
