I'll repeat what I said earlier... "That said, in order to build a strong team it would be wise to ensure that the team is aware of what is being reported. Being involved in writing the report is less important as it should be reflecting what we already see on list."
Thus, +1 to Sam's suggestion: "Nothing is preventing any of you from getting started on next month's report today. I'm confident that Gris will appreciate the help." That is, if active folks here consider the board report a collaborative effort then make it so. Ross ________________________________ From: Sam Ruby <[email protected]> Sent: Tuesday, June 11, 2019 3:42 AM To: [email protected] Subject: Re: Concerns about process On Tue, Jun 11, 2019 at 5:03 AM Myrle Krantz <[email protected]> wrote: > > I agree in general, but I'd like to point out that reports can be edited > after the fact. Posting a report to the board agenda, doesn't mean that > further input isn't welcome from the group. I'll go further: CTR (commit then review) is not the same as making a decision top down. That being said, CTR requires visibility, so some tweaks to the process are in order as not everybody here can see the board agenda. Gris has already indicated that she will share the report earlier next month[1]. To date, I haven't seen any feedback on the report itself. I'd like ask everybody for patience here. Gris is traveling on business, and I'm insisting that she prioritize things like budget input and ensuring that there was a report. If anyone here disagrees with those priorities, then blame me. I don't intend to set direction for D&I, but when the committee in general and Gris in particular are being pulled in multiple directions, I intend to set priorities. The timing for the budget both sucks (in that it essentially coincides with the forming of this committee), and is ideal (in that the committee doesn't have to wait a half a year or more to make a request). I'll close this email with a suggestion: over the years I've had the pleasure of observing a lot of communities within the ASF and how they operate. Some develop their reports collaboratively and publicly on places like a wiki. Nothing is preventing any of you from getting started on next month's report today. I'm confident that Gris will appreciate the help. Everybody here should be able to see the calendar for board meetings[2]. Board meetings are on Wednesdays, and I'm requesting that the report be posted to the agenda by the Friday before the meeting. So please have the next board report posted by the 12th of July. > Best, > Myrle [1] https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fs.apache.org%2FlY4K&data=02%7C01%7CRoss.Gardler%40microsoft.com%7C8107a81cb22c499553e608d6ee5989ce%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636958465672001562&sdata=PTk%2FpkAOpf2H5LuKGfU8rGYlpllOTt0GFSAsWc7ALk8%3D&reserved=0 [2] https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsvn.apache.org%2Frepos%2Fprivate%2Fcommitters%2Fboard%2Fcalendar.txt&data=02%7C01%7CRoss.Gardler%40microsoft.com%7C8107a81cb22c499553e608d6ee5989ce%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636958465672001562&sdata=L0BoMOZLzBZ%2FojthH2E0X224rNYdQ4N87FX5dx9v7u8%3D&reserved=0 > On Tue, Jun 11, 2019 at 10:25 AM Bertrand Delacretaz <[email protected]> > wrote: > > > Hi, > > > > On 2019/06/10 23:18:02, Sam Ruby <[email protected]> wrote: > > > ...Ross has it exactly right. Gris followed the process. As to the steps > > > before the report is filed... there is (dare I say it) a lot of diversity > > > in how those reports are developed. That's entirely up to the VP and the > > > committee... > > > > Yes, and as a committee member I strongly suggest that we operate like a > > PMC, where team members are consulted before sending important things like > > Board reports or budget requests. > > > > I'm not interested personally in being part of a committee where things > > are decided top-down. I understand *in a minority of cases* this is needed > > to move fast but such cases should be an exception - in my view. > > > > Gris, please let us know how you see things! > > > > -Bertrand > >
