Can I get a volunteer to draft our August 2020 report? Doesn't take much time. Help is available for the asking if you've never done this community activity before. First draft would be super by this Friday, August 7. Thanks. Karen
---------- Forwarded message --------- From: Roy T. Fielding <field...@apache.org> Date: Mon, Aug 3, 2020 at 10:52 AM Subject: Geode Board Report due by Wed Aug 12nd - Initial Reminder To: Karen Miller <kmil...@apache.org> Cc: <priv...@geode.apache.org> Hello, According to our records, you are listed as the chair of Geode, a committee that is due to submit a report by Wed Aug 12nd for the next ASF board meeting. This is an initial reminder to prepare a report for Geode and submit it as described below. Thank you for being a responsible project chair and helping us maintain oversight over the Apache Software Foundation. If, for whatever reason, a full report is not possible by the deadline, please report just that. It's okay to postpone a report by a month. Please note that we have initiated a new process for reviewing and approving these reports, asynchronously, during the week prior to our scheduled board meeting. Reports received after Wed Aug 12nd will be postponed to the next regular meeting. Please try to submit your report much earlier. Submitting your report ---------------------- Full details about reporting to the board are at https://www.apache.org/foundation/board/reporting Please be aware that the board is looking for your personal observations, assessment, and ideas, not just raw statistics. Chairs may use one of several mechanisms to submit or edit their report: a) the Apache Reporter Service https://reporter.apache.org/ b) the Whimsy online agenda tool https://whimsy.apache.org/board/agenda/2020-08-19/Geode c) carefully editing and committing changes to the dated agenda in https://svn.apache.org/repos/private/foundation/board d) or, if none of the above work, send an email to bo...@apache.org with Subject: [REPORT] Geode If you believe it won't be possible to prepare a report before the deadline, or if the PMC is aware that the Chair is unavailable, please report that and we can reschedule or have someone else report on your behalf. Attending the Board Meeting --------------------------- The formal board meeting (usually an online videoconference) will be held at Wed, 19 Aug 2020 at 12:30 UTC which in other time zones is https://timeanddate.com/s/429w As always, chairs and ASF members are welcome to attend the board meeting. However, in most cases, we will not be using meeting time to discuss reports unless you specifically request time to speak in person. During the week prior to the meeting, the directors will read the received reports, make comments (if any) within the agenda tool, discuss those comments on the board and/or private committee lists, and vote to approve. If we have comments on a report, we will forward them during the review and attempt to complete any associated action items as well. This will allow us to be more responsive to project needs and give you an opportunity to expand on your report if additional details are requested prior to the meeting. Regular board meetings are held monthly, as scheduled at https://svn.apache.org/repos/private/committers/board/calendar.txt Requesting a Board Action ------------------------- If you want the board to make a decision related to your report, such as changing the chair, establishing a new committee, or allocating a budget for something related to Geode, you should author a resolution for that purpose or ask a director to do so for you. To make this easy, there are several templates we use for common board resolutions. They can be found in https://svn.apache.org/repos/private/committers/board/templates or accessible within the Whimsy online agenda tool https://whimsy.apache.org/board/agenda/2020-08-19/Geode If you do place a resolution before the board and that resolution has not been preapproved before the board meeting, you are encouraged to attend the meeting in person to address any last-minute questions or concerns that might arise. Thanks, The ASF Board