Hi all, Reviving this thread (again) on meetup guidelines. I know there's been a lot of discussions across the community about how to enable more meetups while ensuring that the community continues to grow in a sustainable way through these grassroots events. Based on some of the conversations I've had with community members, I've drafted an update to our meetup guidelines here <https://github.com/apache/iceberg/pull/14770>. I propose two main additions:
1. Ensuring that the session selection process is documented/transparent for any meetup, i.e. if someone from the community wants to get involved and be considered to speak, they can easily find out who to contact and how to submit a proposed talk 2. Guidance for organizers on what a meetup looks like (versus a conference/summit/etc) Happy to discuss more and hear everyone's thoughts! Danica On Tue, Aug 12, 2025 at 11:23 AM Kevin Liu <[email protected]> wrote: > Following up on this thread, we re-organized the navbar in > https://github.com/apache/iceberg/pull/13774. And now the "Community" > page is top-level, right between "Projection" and "Specification". The > previous navbar items are moved into the Community page. > See it for yourself at https://iceberg.apache.org/ > > [image: image.png] > > > Cheers, > Kevin Liu > > > > > On Sat, Aug 9, 2025 at 9:58 AM Kevin Liu <[email protected]> wrote: > >> Thank you Danica for updating the Community page! ( >> https://github.com/apache/iceberg/pull/13520) >> It's a much needed improvement and we can continue to refine the page as >> needed. Its already live at >> https://iceberg.apache.org/community/#connect-with-community-events >> >> Best, >> Kevin Liu >> >> >> On Wed, Jun 25, 2025 at 9:27 AM Russell Spitzer < >> [email protected]> wrote: >> >>> Ok I think we have had a general approval here, I'll put up a PR for our >>> doc page for folks to do a final pass on >>> >>> On Tue, Jun 24, 2025 at 8:33 AM Danica Fine >>> <[email protected]> wrote: >>> >>>> Hi all, >>>> >>>> I'm picking this thread back up... >>>> >>>> If we're in agreement that we'd like to enable more meetups, I'd be >>>> more than happy to start documenting the meetup guidelines (and a reminder >>>> of the trademark guidelines that Max mentioned) to put on the community >>>> section of the website. >>>> >>>> And on that note... I'd love to host an Iceberg meetup in Atlanta on >>>> July 24th at the Snowflake office. We've had a number of community members >>>> express interest on the Iceberg Slack, and I believe we'll have a solid >>>> agenda of sessions! Following the format of the Seattle and Bay Area >>>> events, we'll have a Call for Papers and have a "committee" of a few >>>> community members select talks. I am finalizing sponsors for the event now >>>> and will update the details as they come in. For your reference, here is >>>> the event page on Luma <https://lu.ma/vdbjh2fc>. >>>> >>>> Please let me know if this aligns with our above discussions. If not, >>>> I'm happy to make changes to comply! >>>> >>>> Excited to kick off more meetups globally! >>>> >>>> Best, >>>> Danica >>>> >>>> >>>> >>>> On Fri, May 30, 2025 at 1:29 PM Jean-Baptiste Onofré <[email protected]> >>>> wrote: >>>> >>>>> That was my point in my previous email on this thread, and that’s why >>>>> I shared the trademark policy. >>>>> >>>>> The updated proposal (including Max and Danica updates) looks good to >>>>> me. >>>>> >>>>> Regards >>>>> JB >>>>> >>>>> Le jeu. 29 mai 2025 à 14:48, Rich Bowen <[email protected]> a écrit : >>>>> >>>>>> >>>>>> >>>>>> On 2025/05/23 19:24:28 Russell Spitzer wrote: >>>>>> > Hey Y'all >>>>>> > >>>>>> > Basically I would like to get the PMC out of the meetup approval >>>>>> business >>>>>> ... >>>>>> > Please let me know what you think, >>>>>> >>>>>> (Board hat) >>>>>> >>>>>> A critical role of a PMC is being stewards of the project's >>>>>> brands/marks. So while it's not necessary that the PMC micromanage each >>>>>> individual meetup, it is important that they are *aware* of them, and are >>>>>> doing due dilligence to ensure that those brands are being used >>>>>> appropriately. >>>>>> >>>>>> I don't think that necessarily means that there is an approval vote >>>>>> for each one. That is, indeed, too much micromanagement. But I would >>>>>> encurage project members (whether PMC or not) who attend these events to >>>>>> be >>>>>> aware of the brand policy, and point out to meetup organizers when >>>>>> they're >>>>>> being violated (which I would expect to be very infrequent!). >>>>>> >>>>>> That is to say, +1 in general to your proposal here, with the >>>>>> understanding that the project as a whole owns the project's brands, and >>>>>> should be diligent about ensuring that they are not abused. >>>>>> >>>>>
