As Sarah indicates, online collab tools work well... In addition to
the ones she lists, I have used a bunch including WebEx, Adobe Acrobat
Cnnect Pro, MS Live Meeting (best for Windows-based shops).... These
tools are a bit different than the ones Sarah mentions because of
their meeting management tools, etc. They're designed to handle a more
robust set of situations that might arise -- like in a brainstorming
situation. One minute, you might want to be literally "drawing" on a
virtual whiteboard for everyone to see...the next minute, you decide
to open up a Word doc or Excel spreadsheet -- or a Powerpoint -- or
whatever -- and share it, manipulate it, and so on. I just like the
flexibility the behemoths offer. But there are downsides, too (cost,
bureacratic configs, etc.)
I use these services for document reviews, collaborative writing, and
ideation sessions in various forms. If you've done a lot of webinars,
you'll know that the key to running a successful meeting using any of
these tools is preparation. Make sure you send clear login data,
browser requirements, etc. And declare a log on time along with an
actual meeting start time. People will inevitably be IMing in the
background... Campfire is a good IM collab support tool, although I'm
not a big fan of its big brother, Basecamp.
BTW, some collaboration portal platforms & wikis allow for real-time
collaboration, too. If you haven't chosen a project-management/
collaboration site (for syncing up project plans, monitoring resource
burn, maintaining conversational communications, file repository,
etc.) you may want to consider an all-in-one.
Have a fun meeting!
-- Eric
On Jul 1, 2008, at 11:47 AM, D E wrote:
Anyone have good tips for running a brainstorming session over a
conference call? I'm working on a project with 1/2 the team located
in another state. We're at the beginning of a project and I would
like to ensure good participation and idea sharing, but not having
the face to face communication seems like it could be a restraint.
Setting up meeting communication guidelines would help, and sharing
whiteboard photos at the end of the session could ensure ideas were
captured correctly (maybe I'm answering my own question here).
Anyway, any tips would be welcome.
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