I'm in the US, but nearly all of my projects for many years have been
multi-institutional. In most cases, a majority of the participants are
people I've worked with before, or at least have met, which helps. But
here are some of the things that we've done to help...
Someone already suggested an in-person meeting. That's really useful to
kick-off a project, especially if many people don't know each other. It
is also useful to continue periodic in-person meetings if budgets
permit. In most of my projects, we plan at least one in-person meeting
per year.
Get your collaboration environment setup right away. Mailing lists,
slack channels, wikis, code repos, Google Drive, Dropbox, etc. Make
sure you can control access as you need to. It may require some
experimentation to see what tools your group will actually use.
Make extensive use of videoconferencing or teleconferencing tools.
They're much more interactive than mailing lists, or even slack, and
will help people feel like they're working together.
Have regular videoconferences for project updates. Expect everyone to
attend (recognizing that everyone will have conflicts from time to
time). Most of my projects use a bi-weekly schedule, but some weekly
and some monthly.
If you're expecting any turnover in the project team it is probably
worth writing down an on-boarding process for new team members to ensure
they get access to _all_ of the collaboration tools you're using and
added to _all_ of the recurring calendar events, etc.
Those are some of the main things that come to my mind. Hope it helps.
On 2/26/2018 1:21 PM, Karin Lagesen wrote:
I find myself in the position of being a work package leader for a EU
project. I don't know any of the ones that will work with me in this
work package, and they all work at different institutions all over
Europe. To boot, I have never managed a EU work package before.
Thus, I am looking for tips, links, books, whatever you might know of
that might help me forge these people into an actual team that gets
stuff done. I know there are a lot of researchers and others on this
list that might have been in the same situation as me, which is why I
thought asking via this list might garner some good results.
Thanks in advance,
Karin
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