I was at both meetings and can say with certainty it was brought up at the meeting properly, if it was documented properly or not I don't know. He is new to us, and came to us in a time of different people doing different things each week. I can't find anything referencing him, but this is our fault (not his) On May 9, 2014 8:42 PM, "a l" <[email protected]> wrote:
> Regardless of how other organizations conduct their business, accurate > minutes are important since not everyone can attend every meeting. > For the most part our minutes are excellent and thanks go out to those who > volunteer to take minutes. I was just pointing out the need for an accurate > summary of why Anna-Jeannine wants to join SynHak. I will edit the minutes > to include her reason as stated on her application when I get a chance to > see her membership application. > > Regarding Wills application. I looked at the minutes for last Weeks > meeting and saw no mention about him applying in the membership section or > the discussion section. The membership section actually states no new > applications. Discussion only reflects him asking if he needed to know his > sponsors and people advising him to attend a few meetings and get to know > us. Everyone through direct experience should have a vague notion that > there needs to be a discussion on the mailing list about any and all > proposals. I have not read every piece of mail sent through the mailing > list since last week, so if someone can point out the discussion that > apparently happened and announcement of Wills application that would be > great. If no discussion on the mailing list has taken place his approval > for membership is not valid. If one did in fact occur buried in some > unrelated thread, please do not repeat this in the future. Every proposal > requires its own thread for clarity and on the off chance that someone > wants to block it. > > This is not a personal attack on Will and this in no way reflects any > intent to prohibit his admittance to SynHak. We have rules on how we make > proposals and admit new members. I will direct everyone to the proposals > page* and meeting minutes from 2013-01-22^ for clarification. The summary > is: New membership applications must be announced on the list at least 3 > days in advance( ie; Saturday morning). If you are unhappy with how SynHak > operates feel free to submit a proposal to address the situation. We have > these rules to facilitate collaboration within our community. > > * https://synhak.org/wiki/Proposals/Approved > > ^ https://synhak.org/wiki/Meetings/2013-01-22 > > regards, > > Andrew L > > > On Fri, May 9, 2014 at 2:32 PM, Justin Herman <[email protected]> wrote: > >> Just a point of reflection. I have been to MANY nonprofit and committee >> meetings and NOT ONE have had as detailed notes that SynHak has. >> >> Thank you to all the participants, moderators, and recorders. The only >> place I have seen better recording has been with transcriptions >> (stop/replay) and court recorders (those people are crazy good) >> >> Remember that none of us are paid to do this. :) >> >> Justin >> >> >> On Fri, May 9, 2014 at 2:23 PM, Steve Radonich IV >> <[email protected]>wrote: >> >>> Just a few things I have to say in response to this. >>> >>> I skipped over a small section, I should have gone in and added it back >>> but I forgot about it as things were going by so fast in the discussion. I >>> also try my hardest to keep as close to verbatim notes as I can, and have >>> had no one complain about them before. Considering the notes I took for the >>> board meeting were praised by the manager at BFG as being more concise than >>> their board meetings I'm pretty confident in my note taking skills. >>> >>> As Xander stated it was a discussion, as that really was my intent with >>> the proposal. There was however overwhelming support for some time period >>> of suspension of membership, though I don't think it affects much because I >>> feel that Torrie won't be showing up much at all anymore. >>> >>> -Steve >>> >>> ------------------------------ >>> Date: Fri, 9 May 2014 00:36:12 -0400 >>> From: [email protected] >>> To: [email protected] >>> Subject: Re: [SH-Discuss] Meeting Minutes from 5/6/2014 >>> >>> >>> A few things: >>> 1) When you copy the template copy it from the page for that date. If >>> you must copy the meeting template from the template page be sure to remove >>> ALL of the formatting otherwise it is not only ugly to read but I'm sure >>> it's a pain to get onto the website. >>> >>> 2) When did Will submit his application? It was not announced to the >>> discuss list. Membership is a proposal you, cannot pass a membership >>> application or any other proposal without announcing it on the discuss >>> list. >>> >>> 3) I appreciate that many people have long winded talks but please if >>> you must paraphrase or summarize include their main talking points in the >>> minutes. Though we try to have a relaxed atmosphere and avoid being >>> official, taking accurate minutes not only helps us remember who said what >>> and why but these are legal documents required to be kept as part of our >>> incorporation. Something like why a person wishes to join SynHak is a very >>> important fact about them. >>> >>> 4) Banning, removing, suspending, or otherwise disenfranchising ANY >>> member without at least attempting to utilize the already proposed >>> community working group is beyond disappointing. These past few months have >>> been tense and have seen lots of unexcellent behavior out of more than a >>> few people who know how to conduct themselves in a civilized manner. >>> Removing a person or persons does not solve the problem when the issues >>> have spilled over so completely into meetings and mailing lists as they >>> have here. There are some deep-seated issues that need addressing. >>> Once again please read and provide input on the community working group >>> proposal if you note any deficiencies. >>> >>> regards, >>> Andrew L >>> >>> >>> On Wed, May 7, 2014 at 8:59 PM, Steve Radonich IV >>> <[email protected]>wrote: >>> >>> The meeting minutes were posted to the wiki but isn't showing up on the >>> page. Can be found at: https://synhak.org/wiki/Meetings/2014-5-6 >>> >>> >>> This page is used by [[User:Phong]] to generate meeting pages. The >>> structure of our meetings is defined by this template. For help, check out >>> [[User:Phong/Meetings]]. >>> >>> Anyone is welcome to edit this template to produce a new meeting >>> structure for future meetings. Phong creates the next meeting page 8 hours >>> after each meeting. >>> >>> If you do edit it, be sure you also update the [[Next Meeting]]'s page >>> >>> <!-- ANYTHING ABOVE THE FOLLOWING LINE IS IGNORED --> >>> <phongTemplate> >>> {{Infobox_meeting >>> |time=7PM >>> |date=$date >>> |venue=48 South Summit >>> |next=$next >>> |previous=$previous >>> }} >>> >>> This page was automatically copied from [[Meetings/Template]] by >>> [[User:Phong]]. If you would like to change the structure of how meetings >>> future perform, please make any modifications to [[Meetings/Template]]. If >>> you would like to propose something at the meeting, send it to >>> [email protected], or bring it up at a meeting. >>> >>> = Instructions = >>> * Read the instructions out loud for all to comprehend if there are new >>> people present. >>> * '''Delete these instructions prior to posting completed minutes''' >>> * Pick a moderator and note-taker >>> >>> == Note-taker == >>> * Open a text editor to take down some '''detailed''' minutes. >>> ** Detail is important. If it isn't written down, it never happened. >>> * Project the minutes and notes throughout the meeting >>> * Follow the instructions in the End of Meeting section at the >>> appropriate time. >>> * Tell [email protected] and [email protected] if there are new >>> members. If the [[treasurer]] is already present, there is no need to email >>> them. >>> >>> == Moderator == >>> * Make sure everyone gets a chance to speak >>> * Speak minimally yourself >>> * Keep the meeting moving >>> * Handle the membership voting process >>> * Be sure to thoroughly follow the procedure outlined in this document, >>> as the template may occasionally change without warning. >>> ** The order of things is also important. We induct new members prior to >>> proposals, so that they too may have a say in things. >>> >>> == Participants == >>> * Say your name the first time you speak >>> * Remain on-topic >>> * Remain respectful of other participants >>> >>> = Agenda = >>> >>> * '''Note Taker:''' Xander Golightley >>> * '''Moderator:''' Steve Radonich IV >>> >>> == Introduction and Names == >>> >>> Chris - Do things >>> Mark Howard - Systems engineer IT dept. learning 3D printing, restore >>> cars >>> Heard about us through brother in-law >>> Andy - Do electronics >>> Mike - tech support >>> Chris N. & Aubrey - break things >>> Devin - fix his broken things >>> Steve - take notes >>> Will - play with numbers >>> Craig - play with letters >>> Justin - sysadmin >>> AJ9 - help other people express themselves >>> Alex - eats stew >>> Becca - Forgets to make bread >>> Matt - independent IT consultant, curry hacker >>> Xander - dissappear >>> >>> == Announcements == >>> >>> * Any cool new projects? Something you want everyone to know? >>> * Any happenings that people should be aware of? >>> >>> Chris - Yesterday I resigned as champion so don't come to me with >>> problems anymore >>> >>> Craig - Oddmall 10 May >>> >>> Alex - Derbycon, already got tickets >>> >>> Devin - I am now interim treasurer, and have help from the group >>> >>> Matt - Apartment across the hall from me is available >>> >>> Becca - Still collecting old t-shirts, they will be destroyed and made >>> into something new >>> >>> Alex - Sundown rundown is May 15, I'm actually going to do a talk there >>> >>> G - National day of civic hacking, not planned for Akron yet but >>> gsvolt.wordpress.com call for help, May 31 - June 1 Knight Foundation >>> wants to know if SYNHAK has something we'd want to do. >>> >>> G - Next akron linux user group meeting is an important one, maintainer >>> of bash is going to be there giving a speech, I'm commiting to schedule >>> language meetings, for those who want to learn or share information. June >>> 5th >>> >>> Justin - Cleveland B-sides July 19th >>> >>> == Membership == >>> >>> Anna-Jeannine Herman >>> >>> Why: REALLY, REALLY LONG >>> >>> Sponsors: Rebecca Salchak >>> Andy Buczko >>> >>> Craig - About Time >>> >>> Devin - Mention Torchbearer's? >>> >>> AJ9 - I'm a torchbearer :D Created to attract and retain young >>> professionals in Akron >>> >>> Name: Will Schaffer >>> >>> Why: Have a voice and be a tangible part of SYNHAK's future, also be >>> eligible to hold a key. >>> >>> Sponsors: Becca Salchak >>> Omar Rassi >>> >>> Becca - What makes you happy? >>> >>> Will - Summer, excited to be done with school. Playing with computers, >>> need to be around people that actually know about computers. >>> >>> Craig - Dog or Cat? >>> >>> Will - Cat in the winter, dog summer >>> >>> Mike - are you of drinking age? >>> >>> Will - No. >>> >>> Alex - What do you want synhak to do for you? >>> >>> Will - Mostly the infrastructure, and a knowledge resource >>> >>> Chris - What's your favorite beer? >>> >>> Will - rootbeer >>> >>> Becca - Whats your favorite dessert? >>> >>> Will - Ice cream >>> >>> Justin - What do you think you could help teach us? >>> >>> Will - Taking digital logic design, so I know a lot. Would love to teach >>> stuff about that >>> >>> Mike - Interested in applying for a key, whats the biggest thing that >>> would facilitate for you? >>> >>> Will - Closed a lot, would like to open it more >>> >>> Steve - Sega or Nintendo? >>> >>> Will - When I was 5 the only thing we had was Sega >>> >>> Andy - AMD or Intel >>> >>> Will - Intel >>> >>> Alex - Get more into computers, specific thing? >>> >>> Will - Programming >>> >>> Mark - What type of programming? >>> >>> Will - Working for NSA, so cryptographic >>> >>> Xander - If there is something going on at synhak and you want to make a >>> change in policy how would you go about that? >>> >>> Will - Put it on discuss first then bring it up at the meeting. >>> >>> Voted in! Will has been approved! >>> >>> == Financial Report == >>> In bank: savings: $11,805.00 >>> checking: $3,827.57 >>> >>> == Proposals == >>> >>> Alex - Old one I had in there about once a month Hack-a-thon >>> >>> I propose a Monthly HackaThon. Make a dedicated day, once every month. >>> I recommend the first Friday After 5PM and can carry over to Saturday >>> depending on the project. >>> >>> Projects can range from, but not limited to; >>> >>> Building something unique for the space. Projects that person wants to >>> create, but wants expertise he/she does not have. A project for the >>> community. >>> >>> A requirement for this project to happen, is that the idea has to be >>> propose in the weekly meeting. Then agreed after the next meeting with at >>> minimal 3 people to partake in it. The proposal for the weekly meeting does >>> not have to be in person. >>> >>> Craig - Why does this have to be a proposal? >>> >>> Alex - It's a motivator to get more hacking going on >>> >>> AJ9 - peope who aren't a member could see when they could be involed in >>> a project >>> >>> Xander - My understanding is that any member could do with when they >>> wanted. >>> >>> Alex - Yea >>> >>> G - have a meetup/wiki page for a community project. >>> >>> Xander - last year we did a wiki for summit county, we also did the >>> mapping for all the parks in the area >>> >>> Justin - I think it's a great idea, and would like more support behind >>> it. Although we have mechanisms to do this but voting on it would look good >>> to the community comitting ourselves to making this happen. >>> >>> Matt - Love the idea, but does it need to be an official thing. Do a dry >>> run the revisit it later. >>> >>> Alex - kinda like speakers doesn't need done every month or so but would >>> be on the books. >>> >>> Becca - I think at first do we really need to make it set in stone, but >>> after thought I think it might be a good idea to make it the first weekend >>> of the month then it would coincide with the akron art walk. >>> >>> Xander - thinking I'm hearing a consensus that everyone likes the idea >>> but do we need to make it a proposal. >>> >>> Andy - I think the proposal comes where we could help the activity with >>> supplies and stuff. Might help with any costs in advertising. >>> >>> Xander - Concerns I have is who is going to be the maintainer would you >>> do it, Alex? >>> >>> Alex - sure >>> >>> Justin - make motion to propose a vote >>> >>> Xander - Me too >>> >>> It passes >>> >>> Alex - For AWS access, me, craig and Justin should have it. >>> >>> It passes >>> >>> >>> >>> == Discussion Items == >>> >>> Andy - Soapbox derby is going on, do we want to sponsor somebody? >>> >>> Becca - Is there someone who needs sponsorship? >>> >>> Andy - never done it before, so you help by the car, and help pay to >>> have it shipped here from where they come from? >>> >>> Becca - Maybe Rob could do it if we built our own car, and sponsor him. >>> >>> Andy - Call them and get someone. >>> >>> Jusitn - Cool idea, if you're willing to do some more research into >>> this. Unfortunately I don't think it's something we should get into now >>> without full financial records. >>> >>> Alex - We could use the grant money >>> >>> Andy - Yes >>> >>> Xander - Get a hold of Andy if you want to get involved in this. >>> >>> Justin - Is there anyway we could come to a time period for how long we >>> are going to talk about this so it doesn't go one for a long period of time? >>> >>> Xander - I have no opinion of this so I'm going to keep things from >>> getting out of hand. >>> >>> Discussion of the proposal to remove Torrie from SYNHAK >>> >>> Justin - I've had personal conflicts with Torrie in the past, and we've >>> not seen eye to eye. I do think the appropriate action is a period of time >>> hiatus, but I don't like seeing anyone going away. >>> >>> Andy - I see her being very threatening, and seen this action before, >>> and could see it happeninng here, feels she should be punished someway. >>> >>> G - I said it before and I'll say it agian, I love everybody, sometimes >>> there are heated discussions, but most of these things have communication >>> gaps at their core. Over time they will hopefully be healed, and they >>> should work it out. >>> >>> Andy - I don't really agree with that, I see her making false claims, >>> and making all of these statements online, and feel it's just a ploy to >>> cause other problems. Could see her putting restraining orders based on >>> false claims and it's becoming a pattern. >>> >>> Justin - i have to agree with andy >>> >>> Chris - Just on the point of restraining orders, you're the only person >>> that ever said anything about a restraining order. I've been tlaking to >>> Torrie on a personal level and it's never brought up. Steve when you >>> proposed this are you familiar with the process? We just had a meeting >>> yesterday. Is that enough of a punishment? >>> >>> Steve - First, the her being removed as treasurer only addresses her as >>> treasurer, this is to address her as a member and the issue of her behavior. >>> >>> AJ9 - Talk for yourself not for others. >>> >>> Justin - Agrees, feels attacked, defamation of character, even in >>> discussion forums and elswhere. Discussed him as being >>> unethical/unprofessional. >>> >>> Andy - Thirty different people asked what's going on in discuss list. >>> >>> Justin - When she went on hiatus, everything quieted down >>> >>> AJ9 - She applied for membership at this time for specifc reasons. >>> Others may be turned away because of those in organization. >>> >>> Steve- We need to address this. Maybe put her on suspension? Cant ignore >>> the fact that she is "unexcellent". I'm not going to get over it. She's >>> acting this way and it needs to be addressed. >>> >>> Justin - I'd love to see her change, but people don't. She's been >>> unaplogetic. If you do something wrong; you recognize that. Not seen in >>> this individual. >>> >>> Matt - Torrie is my friend. I care about her and you guys. I can't help >>> agree that Torrie needs to step back for a time. She's been under a lot of >>> stress that could be leading to some less-than-excellent behavior. Let's >>> try not to be unexcellent because someone else is. >>> >>> Craig - I think it's too early for any proposal and things are too >>> heated. >>> >>> Alex - Seconds what Craig says. Give her some perspective. >>> >>> Mike - I don't think any of this is punishment. It is a reaction in >>> attempt to deal with this. Trying not to facillitate this behavior in the >>> future. Consequences for actions. >>> >>> Becca - Concept of her not being thrown out; what do we feel IS the >>> right amount of time. She's already been hiatus. What's the number? >>> >>> Xander - Sees consensus as a short period of time ban. >>> >>> AJ9 - perhaps might be appropriate in the future to pursue membership in >>> the future. Torrie not being her implies lack of interest. >>> >>> Xander - Just because she isn't here doesn't mean she doesn't care. A >>> lot of us can't realize how difficult it is when you started an >>> organization. I helped write the bylaws and it was difficult for me. I also >>> didn't feel safe here. I know you all took offense to comments about you >>> saying "transphobic remarks". I've seen written words about un-education >>> about being transphobic. I'd never accuse anyone of that. A little >>> education goes a long way for LGBT-phobe. >>> >>> Becca - If someone comes into the space being a transphobe, we wouldnt >>> know. The only way someone would be stopped from being a member is because >>> of transphobic comments. Most people would block that person from becoming >>> a member. Steve is NOT transphobic. I was the LGBT President at UA. Steve >>> is very educated on transgendering. She was calling him a transphoe because >>> of the way of a room. He has always used her preffered gender pronoun. >>> Recently, she has been shoving it down our throats. >>> >>> Xander - Her birth name is NOT her legal name anymore. >>> >>> AJ9 - I have never been aware Torrie was another gender. Torrie has >>> communications problems some times. Everyone needs to cool off. I don't >>> think that anyone accusses me of being transphobic, but I think the way >>> she's acting is nice. A group pursuing equal rights does not make being a >>> jerk OK. If Synhak needs to do better concerning LGBT, we should pursue >>> that, not sure if LGBT education is intertwined with transphobic - ism. >>> >>> Justin - Defaming a person is what I feel has been done. Title has been >>> put out there not accurate. Difference between ignorant person and someone >>> trying to offend. Say if you have an issue with a member. >>> >>> Xander - We all agree Torrie hasn't handled problems correctly. Perhaps >>> CWG could have helped with problems. Maybe CWG can do a lot to prevent >>> expelling a member. >>> >>> Matt - You specifically said "Torrie(her original name)" in an email. >>> Explain why you did that. >>> >>> Andy - I said it because I was not sure if she has leagally changed her >>> name. >>> >>> Dave - In no way did I know about her gender. When she said "I use the >>> female..." She got apprehensive and mad and I understand. I have friends in >>> both communities but she handled it the wrong way by not handling it in the >>> family. It should be handled inside the family. Do not take issues to a >>> public forum. "Airing out the dirty laundry". I feel that not revocation >>> but AT LEAST 90 days suspension of priveleges would be appropriate. >>> >>> Xander - Have been talking for 30 minutes. We are talking in circles. >>> Does not want to revoke membership permanently. Think of appropiate >>> timeframe for proposal for this. Point of membership voting is because >>> membership should agree before the board executes the plan. If the board >>> removed a member before we voted, I would be upset. >>> >>> Devin - We have a shorted of champions but must have 2-4. Follow the >>> template used in January? How long should it last? Nominations for >>> Champion. Do we want membership to vote and then board approves it. >>> >>> Justin - Yes, I like this idea. >>> >>> Devin - I'm hoping to act as interim treasurer but there is talk of >>> someone to take over. We are not satisfying our bylaws by having too few >>> champions. >>> >>> Chris - All officers can appoint subordiante officers. >>> >>> Devin - Now is the time to vote for Champions. >>> >>> Matt - Volunteers to be a champion. >>> >>> Mike - Wants to nominate Chris E. >>> >>> Chris - Refuses to hold a position until CWG establoished. >>> >>> Justin - Volunteers to be a Champion. >>> >>> Devin - Seconds this. >>> >>> Xander - Champions are the representative to the public. >>> >>> Craig - nominates himself >>> >>> Devin - Seconds this. >>> >>> Becca - Nominates Steve >>> >>> Devin - Seconds this >>> >>> Mike - thirded >>> >>> Justin - Fourthed >>> >>> Justin - Motion to close. >>> >>> Devin - Seconds it >>> >>> = End of Meeting = >>> * Delete the "Instructions" section at the top of this page. >>> * Post the notes to the wiki >>> * Notify [email protected] and [email protected] about new >>> members (unless they are present at the meeting) >>> * Discuss any items for which there was not enough time during the >>> meeting >>> * Delete this bit of magical text, which lets [[User:Phong]] know that >>> the minutes are ready for distribution to [email protected]: >>> <phongMinutesNotReady/> >>> >>> </phongTemplate> >>> <!-- ANYTHING BELOW THE PREVIOUS LINE IS IGNORED --> >>> >>> _______________________________________________ >>> Discuss mailing list >>> [email protected] >>> https://synhak.org/mailman/listinfo/discuss >>> >>> >>> >>> _______________________________________________ Discuss mailing list >>> [email protected] https://synhak.org/mailman/listinfo/discuss >>> >>> _______________________________________________ >>> Discuss mailing list >>> [email protected] >>> https://synhak.org/mailman/listinfo/discuss >>> >> >> >> _______________________________________________ >> Discuss mailing list >> [email protected] >> https://synhak.org/mailman/listinfo/discuss >> > > > _______________________________________________ > Discuss mailing list > [email protected] > https://synhak.org/mailman/listinfo/discuss >
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