Hi Jeremy, :-) Thanks for your work on this. I've been taking a look. I checked out two documents (Introducing Writer), made minor edits to them, and then checked-in (and so uploaded) new versions of them.
One of them had been in the drafts "folder". I approved the checked-in version and it moved to the feedback "folder". The other one was already in the publish folder and, when I approved it, it then moved to the "test FIN" folder. I could see that Ron Faile has also been working on a document there. I can see that this is a big, big step forward in relation to our current wiki-based workflow. Plus we have not yet started using the versioning available within Alfresco. There are a lot of other features that would be very valuable to the docs work process, too: the discussion feature, and the advanced workflow features. We have but scratched the surface. @Jeremy: It would be great if you could make sure that this is visible to everyone. @Ron: What do you think about this, Ron? @Samphan: What do you think about this, Samphan? Is this in line with what you envision? Where do we go from here? @All: It would be great if all you guys can jump in and do test edits on the docs in that space. Remember that these are *not* as yet true working copies that we'll be publishing for our users. They are just test versions as "dummy content" for Alfresco testing. So don't feel afraid to experiment and learn with them. (If they are still in usable condition when we have finished testing, then we will use them as drafts when we subsequently get to launch an operational workflow for live work.) Great work, Jeremy. ;-) I'm still busy on the libreoffice.org site, but I will take time out to start properly RTFM in just a couple of days now. I'm getting excited about Alfresco. This really could be the tool we need. David Nelson On Thu, Jan 13, 2011 at 05:48, Jeremy Cartwright <[email protected]> wrote: > On Wed, 12 Jan 2011 23:29:17 +0800 > David Nelson <[email protected]> wrote: > >> >> Do feel free to upload more documents to the Alfresco site, and to try >> out working there. >> > > The following link is to a space in 'My Home' named test. Within test > are 5 spaces: drafts > feedback > proofing > publish > test FIN. Rules > have been applied for 1) versioning and 2) progression to the next step > or regression to 'drafts' based on 'approve' or 'reject' choices made. > 'Drafts' obviously doesn't have reject, and 'test FIN' has neither > approve nor reject. > > https://documentation.traduction.biz/alfresco/n/browse/workspace/SpacesStore/05f7ffd4-f3f2-451e-8580-44ca69888797 > > You might have to be logged in to alfresco to follow the link, and even > then I'm not sure if you can view 'My Home'. If not, I will be happy to > replicate the example in a public place. Drafts has four docs to > shuttle about if you get in. > > The below was used for guidance. > >> Step 1. >> >> A user uploads a new file to the Drafts folder. Someone checks out >> the file from the Drafts folder to begin editing. The file stays in >> the Drafts folder and is marked that it is checked out and to show >> which user is working on it. If possible, prevent other users from >> editing the file while it is checked out. >> >> Step 2. >> >> The user downloads the file, makes changes and then uploads the file >> to Alfresco and checks the file back in. The user is then offered the >> option to either leave the file in the Drafts folder if the file >> needs further editing or if editing is complete, move the file to the >> next step in the process, the Review folder. >> >> Step 3. >> >> Another user goes to the Review folder and checks out the file, >> downloads it and reviews it. If the file was revised, it would be >> moved back to the Drafts folder and the document is checked back in. >> If it was ok and ready to proceed to proofing, the file is moved to >> the Proofing folder and the file is checked in. >> >> Step 4. >> >> A user goes to the Proofing folder, downloads the file and proofs it. >> If the file needs more work, it is moved back to the Drafts folder. >> If they agree it is ready for publishing, they go to the Proofing >> folder and mark that the file is ok. The file is marked as having >> been proofed once. Then a second user proofs the file and if they >> agree it is ready to be published, they mark that they have proofed >> the file and it is ok. Once the file has been proofed by two users, >> then it will be moved to the Published folder. >> >> I agree about turning on auto-versioning. Let me know if you need >> anything else. Thanks. -- Unsubscribe instructions: E-mail to [email protected] List archive: http://listarchives.libreoffice.org/www/documentation/ *** All posts to this list are publicly archived for eternity ***
