Thanks to everyone for their replies!
Ken
----- Original Message -----
From: James Hatcher
To: [EMAIL PROTECTED]
Sent: Tuesday, August 02, 2005 7:34 PM
Subject: Re: [EDI-L] Question regarding Translator / VAN certification
Hi Ken,
Seeburger is a German origin EDI solution provider. We support electronic
invoicing in Europe. While there are the EU regulations there is also local
legislation in each country. Audit and reporting covers much of the EU
regulations but one of the key requirements in some countries is an electronic
signature for each invoice. Few vendors support this as part of their standard
EDI solution right now (yes we have it available).
If you would like an introduction to Seeburger USA or your counterparts to
Seeburger Europe please advise, I didn't want this to be a sales email but we
have referenceable experience in this area.
Best Regards,
James Hatcher
Seeburger Asia Pacific
At 03:45 AM 8/2/2005, you wrote:
Hi,
Our European parent company has been increasing their use of EDI this
year, and my colleague has questions regarding the electronic transmission
of Invoices in the absence of a paper invoice. We, of course, use EDI
instead of the paper; we archive the EDI documents we send so we could
resend these if needed or have them available for other questions and
legal purposes. Also, we don't have the VAN doing any processing for us,
so this should be just "store and forward". So his question has never
come up for us. I thought one of you might have additional insight or
information on this, especially the requirement for certification.
The situation and question(s):
"We get more and more questions of customers that want us to send their
invoices via EDi, without sending a paper copy by mail. Since early 2004,
there is a E.U. (European Union) rule that allows companies to do this, on
condition that the EDI environment follows certain conditions :
- the system has to be certified guarantying that messages can't be
modified anymore as soon as they have been send
- the systems have to be able to reproduce exactly the same message at any
given time (for a certain period)
Surely the same rules apply in the US, and/or are on the requirements list
of your major customers.
Would it be possible to explain us :
- how your process of electronic invoicing is working (in the case where
you don't send paper copies)
- what types of certifications are applied / required
- what types of additional controls have been installed. "
Thank you.
Ken Cox
Brach's Confections, Inc.
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