We really don't want to keep the original signed paper even for 10
years. As you mention, agencies accept our PDF scanned version
reports. Is there any requirement to have original signed paper version
reports at all once they are scanned to PDF?
Monrad Monsen
On 7/9/2012 5:54 PM, [email protected] wrote:
Monrad,
I am not aware of any need to save hard copy reports, especially after
"enough" time has elapsed. Document retention in the EU for liability
directive is still 10 years (you might double check that).
Otherwise, I have been doing electronic submittals (of safety reports)
to my certifiers for more than 10 years. I see no need to subsequently
print these simply for archival purposes.
Doug
Douglas E Powell
Compliance Engineering and Consulting
http://www.linkedin.com/in/dougp01
------------------------------------------------------------------------
*From: * Monrad Monsen <[email protected]>
*Date: *Mon, 9 Jul 2012 17:31:55 -0600
*To: *<[email protected]>
*ReplyTo: * Monrad Monsen <[email protected]>
*Subject: *[PSES] Original Signed Reports Versus Digital Scanned
Reports for EMC Technical Files
We have EMC lab currently files and saves the original signature
documents for every test report. However, we retain the electronic
scan copy version of the reports which are backed up and have disaster
recovery procedures in place for off-site storage. We would like to
stop saving the paper copies and just rely on the electronic scanned
copy reports.
If we have a scanned electronic copy of the test reports, is there any
need to have the original signed paper version? Are there any
countries or agencies that require us to have the original signed
paper versions on hand?
Thanks.
Monrad Monsen
+1.303.272.9612 Office
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