There are many schemes that work.  One of my favorites is to not store any
data at all on the client machines.  One benefit is that you never have to
do a backup of a client machine and if one fails it is trivial to replace
it quickly.  You never copy files so the OP's problem never happens.

What you do is create a disk image file on a server and have the client
machines boot off that image.  It is rare to find PC hardware that can't be
configured in the BIOS to do a network boot.  After they boot they use DHCP
to get a unique hostname and IP address.   User directories use auto mount
so all user data and files appear as if they were local on an as needed
basis.  So basically you just get a computer with no hard drive and plug in
the Ethernet cable and flip the power switch.  It's way-easy because with
no local hard drive there is not a lot of configuration you CAN do.  Almost
all PC hardware will attempt to do a network boot if there is no disk, CD
or floppy drive installed
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