Hi All, Here are our meeting minutes from Friday, July 8th: https://wiki.gnome.org/Engagement/TeamMeetings/8-JUL-2016. I'm also adding them below. Thank you to those who joined! We hope you'll join the next meeting, on Friday, July 15th @ 17:00 UTC, on #engagement.
Thanks! - Cassandra --- - *ANNUAL REPORT**- Adelia* - - - Final draft is complete. http://jeff.ecchi.ca/public/GAR2015-web.pdf - - *List of recipients:* We need to update this @Jeff has this - - *Printing:* We should start mailing by end of June. Jeff will print in Canada. Jeff still doesn't have a date with printer. Zana has some greeting cards we might be able to use. Will print using standard US letter size. - *Budget:* printing costs & postcards - - Action Items - - *@Cassandra* to message travel committee and suggest a reminder for licensing: [email protected] - *- @Jeff *to print the report and send from Canada. Consider having others help write handwritten notes >> definitely have others prepping contents or handwritten notes - *@Adelia* - to populate a list of individuals who donated and get a quote from them. (1 2 people) - - *FUNDRAISING* - *Adopt a Hacker* - - Need to curate a list of hackers (about 10-15) - - Gonyere will email GNOME project leaders and ask for nominations - - Zana will bring blank postcards to GUADEC for them - - *Merchandise Page* - - Allan completed the page and it looks great *https://www.gnome.org/* <https://www.gnome.org/merchandise/>merchandise <https://www.gnome.org/merchandise/>*/* <https://www.gnome.org/merchandise/> - - *Friends of GNOME Redesign** - Allan & Zana * - Latest designs - https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/websites/friends-of-gnome/friends-of-gnome-2.png - - Patreon for Friends of GNOME? to bypass paypal; specify specific donations/donation levels. This is stagnant and pending on Steve's leadership. - - Friends of GNOME wesbite project is still moving forward. - - Action Items: - - *@Zana* to poke *@Andrea* and figure out where to add that donor on the website - - *OUTREACH* - We need to request a budget for GNOME engagement. - - *Engagement Blog* - - Might want to feature a community meetup (espcially when we have some slow months) - - Action Items - - *@Cassandra* will interview Julita regarding community events that she has planned in Peru. Article to be posted by 7/15. - - *Local events* - - *@Bastian* - has written a post for his blog: https://blogs.gnome.org/bastian/2016/04/16/reflections-on-starting-a-local-foss-group/. We should blast it on social media. - - Action Items: - - *@Nuritzi* to estimate budget for t-shirts for GNOME SF, ask marketing list for budget requests - - *@Allan* to learn more about process for requesting marketing budget at next board meeting - - *@Nuritzi* send a request to Andreas and/or Allan - who can help us make stickers - -* @Zana* - will add Adelia to the community blog after Adelia becomes a member - - *Budget requests* - Consolidated requests: https://etherpad.gnome.org/p/Budget_Requests_May_2016 - To figure out process for members to request collaterals - KIV this is a larger discussion - - *Conference Packs* - Encourage members to be self-sustaining. These packs will be given to "official groups" - - *- Shirts that they sell: * - - 2 to 3 free shirts for organizers, be open to special requests - - Standard: 5 small, 5 med, 5 large, 5 xl, 5 xxl - - open to other suggestions - *- Stickers* - - 100 - 200 stickers (whatever is easiest) - -* Other ideas * - - pens - - GNOME business cards / postcards? - - phone case for business cards (liv's idea) - - brochures (we would need to figure out what to put on them. maybe a friends of GNOME?) - -* Tablecloths* - - 6 foot long rectangular table (see what the standard size is) - - *Official Groups:* what does that even mean? - - submit an application - - list the official groups on a wiki or something (think about adding a section to the gnome.org website to create more visibility around local groups) - - should we - - have at least one event a year - - gnome release parties strongly encouraged - - *GNOME.org website* - How do we change things on there? What's the process and how can we better levergage it? - - *Photos* - Create a photo guideline plan - for conferences (nomination for @Cassandra to look into) - - - *Travel box (**https://wiki.gnome.org/Events/Box/NorthAmerica)* <https://wiki.gnome.org/Events/Box/NorthAmerica)> - Emily has it in Carrollton, OH - Banner (table cloth and maybe a standup banner), & SWAG is the MVP. - Timeline to get banner by September in time for LAS GNOME - - *@Zana* - ping Kat about a banner for the US "travel box" will ask about getting the file - *@Sri* - ping Emily and ask her if she can prepare the box for travel. Or else prepare it for someone to pick it up. - DONE 7/1 - - *Blank greeting cards* - *@Zana *will send some to Nuritzi (send some to Jeff for the Annual Report) - - - *Stickers & Outreach Gear* - Ideally we want local teams to be able to access GNOME merchandise - Would be good to have some approved vendors that they can use - Action: decide on process for ordering (what's needed in an application? invoice and reimburse?) - Action: review existing merchandise designs and see if we need to expand (probably do). Existing designs are here: https://cloud.gnome.org/index.php/s/90051b3fae3856a438e2e77ab0a856f5 The GNOME Zazzle store also needs updating ( http://www.zazzle.co.uk/gnome/products). - Action: evaluate the different sellers (how much per item, how much for postage to different continents?). Unixstickers, Zazzle, Freeware, and Hello Tux. - - *Carla *- cquinn is our Design Intern. We can forward requests for her to work on. Want to keep the internship structured. - - *@All *- send all of the merchandise designs that we currently have to Allan. Friends of GNOME flyers, GUADEC flyers to give out at FOSDEM and business cards for LAS GNOME conference. - - Licensing guidelines - Allan is still working towards more clarity re: re-sharing creative commons photos on own social media - Copyright assignment? - - - *CONFERENCES * - - *GNOME RELATED* - - *LAS GNOME (**http://las.gnome.org/* <http://las.gnome.org/> - *OTHER* - - *August 18th: Abstractions - **http://abstractions.io/* <http://abstractions.io/> - - Pittsburgh, PA - - New conference - - Too late to submit papers unfortunately - - *October 29th: Ladies that FOSS - * *https://wikimedia.de/wiki/Ladies_that_FOSS* <https://wikimedia.de/wiki/Ladies_that_FOSS> - - Need one (or more?) volunteers to go and mentor a few first-timers - - *Action Items**:* - - Need to make a calendar with conferences with GNOME presence - - *@gonyere & @Zana* FOR LADIES THAT FOSS: Need to send an email to the general gnome dev list asking for volunteers - - *SOCIAL MEDIA* - *(**July**: *https://etherpad.gnome.org/p/ <https://etherpad.gnome.org/p/July_2016_Social_Media> July_2016_Social_Media <https://etherpad.gnome.org/p/July_2016_Social_Media> ) - - *GNOME Asia Social Media - Nuritzi* - (https://etherpad.gnome.org/p/social_media_coordination_ep) - - *J**uly** Promotions: * - *Outreachy and GSoC Interns News release*: https://www.gnome.org/news/2015/06/interns-are-busy-improving-gnome-this-summer/ - Looking forward to seeing blogposts from our new interns this summer on Planet GNOME! - - Update: - - Flatpak launch (rebranding of xdg-app): News item and social media blast - - *GUADEC BoF Topics* - - *- Happy Birthday GNOME (20th Birthday) - Sri* - Sri would like to get some stories, pictures, a timeline, etc. Sketchbook or picture book to give to people. Ties into budget. Celebrate the community. - Talk about this during Hackfest at GUADEC - Have Miguel speak at next year's GUADEC, tell him with enough time so he can plan travel - Start with this GUADEC - - - Onboarding for Engagement Team - - Next Annual Report
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