Re: Printing out Attachments information

[Allen Watson]

Title: Re: Printing out Attachments information

I'll try to keep this simple. You said..."I use Entourage only for E-mail so a lot of what you all write about is greek to me". Actually, that's "geek".

A few suggestions:

� First, a simple way to archive your messages with attachments is just to click on the message in a list and drag it to your desktop. This creates a ".eml" file which contains both the message and the attachment. You can save these files in any folder you want to. If you need to access the actual attachment, just drag it back into Entourage, and it will show up as a message with an attachment.

� There are AppleScripts out there that will save your attachment to disk and record the fact in your message (giving the path to the file created). One is called "!Claris It!" and another, more recent version of that, is called "Friendlier Claris It" (<http://homepage.mac.com/robbuckley/>

� However, since you are wanting to record the names of attachments YOU have sent, presumably you already have the files on disk and do not need new copies. The following script should suit your needs. It will append a list of the attachments (just the file names, not the entire path) to the message, below the signature, if any. By placing the list below the signature, when someone replies, the attachment list will not be added to every message. If you are working in a draft new message, you will see the message window close and then re-open, which is necessary to refresh its content.

To use this script:

-- Open the application "Script Editor".
--In a new window, copy this script and paste it into Script Editor.
--Save the script in the folder, "Entourage Script Menu Items", with a name of your choice (e.g., "Insert List of Attachments")
--Now, with a message with attachments selected, access the script via the script menu in Entourage; it will run and add the list of attachments to the message.


tell application "Microsoft Entourage"
    set isDraft to the class of the front window is draft window
    if isDraft then save the front window
    try
        set theMsg to item 1 of (get current messages)
    on error
        display dialog "You must select one message."
        return
    end try
    set theSub to subject of theMsg
    try
        set nList to name of attachments of theMsg
    on error theErr number theNum
        if theNum = -1728 then
            display dialog "Message has no attachments to list."
            return
        else
            display dialog "#" & theNum & ":" & theErr
        end if
    end try
    if isDraft then close the front window
    if (count nList) > 0 then
        set oldDelims to AppleScript's text item delimiters
        set AppleScript's text item delimiters to {return}
        set theList to nList as text
        set AppleScript's text item delimiters to oldDelims
        set theList to "Attachments to message " & theSub & return & theList
        set the clipboard to theList
        set the content of theMsg to (the content of theMsg & return & theList)
    end if
    if isDraft then open theMsg
end tell


On or near 5/12/02 7:20 PM, Linda Bernard at [EMAIL PROTECTED] observed:

> I have posted a similar question in the past and don't recall getting an
> answer.
> I am using Entourage 9.1 (Office 2001) and MAC OS 9.2. I use Entourage only
> for email so a lot of what you all write about is greek to me... :-)
> So if someone has a clue as to how to solve this problem, please speak in
> laywoman terms:
> I send attachments to clients and when I save and print out the emails that
> were sent back & forth, there is no record of the actual attachments on my
> end. That is, I can say I am attaching a file, but there is no way for me to
> prove I actually did that. I refer to the attachment in the title (a form
> number).
> I have been getting clients who are questioning whether I sent them what
> they needed.
> Is there a way to print a list of the attachments sent with the actual email
> & message? so that I can eventually trash my old emails.
> OR
> I think you all have discussed saving/archiving those emails for just such a
> purpose.
> How do I do that and save to a floppy or zip disk?
> That way the attachments would show up in the attachments box above the
> message if I open them in Entourage (not a word file.).
> Is my question clear?
>
> thanks for your help.
> Linda
>

--
My web page: <http://home.earthlink.net/~allenwatson/>
My scripts page: <http:homepage.mac.com/allenwatson>
Microsoft MVP for Mac Entourage/Word--<[EMAIL PROTECTED]>


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