Don't forget that you need to have at least one To: addressee for the message to get sent.
gave me a way around this...
If you want to send blind copies to lots of people, just put yourself in the To: list, all the rest in the Bcc:
sgr
From: Paul Berkowitz <[EMAIL PROTECTED]>
Reply-To: "Entourage:mac Talk" <[EMAIL PROTECTED]>
Date: Thu, 04 Nov 2004 07:26:11 -0800
To: Entourage Mac Talk <[EMAIL PROTECTED]>
Subject: Re: Avoiding sending multiple names in CC, instead of BCC
On 11/4/04 6:18 AM, "tb" <[EMAIL PROTECTED]> wrote:
Dang. I just committed one of the more grave errors of email etiquette: sending out an email to a 70 business contacts, with all their names in the CC field (instead of the BCC field).There are a few ways to deal with this.
The reason I did this is because I've never been able to figure out a way to get a blank Entourage (2004) email to show its BCC field while the Address Book is next to it. In other words, in order to send an email to a variety of people in my Address Book, I open up a blank email. I then open up the Address Book, sort by a Category, Command-Click on the names I want to add to my email, and then drag them over to the blank email. Again, the blank email doesn't show me the BCC field, so I have to place these 50+ names in either the To or CC field. Then, I have to remember to drag them all from that field down to the BCC field. I usually remember to do this, but this time (the time I include 2 CEO's private emails...), I forgot.
Am I doing something wrong, or is the BCC just hidden initially?
- When you open a new message, click in the Address Pane (To: etc.) In the window that pops up you'll see a colorful icon to the right of the dimmed "Check Names" in its toolbar. Click it. That opens a mini-Address Book right there in the address pane. You can easily scroll and command-click you contacts there, and drag them straight to the Bcc field which is open here. I recommend it.
- Alternately, You could simply click the Bcc field and enter/autocomplete just one contact there before going to the main Address Book. If you do that, then when you drag from the Address Book the Bcc field will reappear as you drag.
Don't forget that you need to have at least one To: addressee for the message to get sent.
No. There's no sort of script that can intervene as you send or click any other button or menu command. That would require allowing scripts to override the application. It has been explained to me that giving scripts that type of power would be an invitation to serious viruses. (There's a device that's been invented by someone which can in fact do this for most applications, but it doesn't work with Entourage.)
Also, I'd love to figure out a way to create a "Warning, Warning!!" message that pops up if I ever try to send an email with ANY names in the CC field. Is it possible to create an Apple Script that would check each outgoing message for any name in the CC field? I never want to send an email with anything in the CC field, so this kind of script would work for my needs. If the script saw that there was a name in the CC field, it would stop the Send process, and put up a message saying something like, "You are about to send a message with names in the CC field. Are you sure you want to do that, buster? Hmm? Hmm?"
One last note: to avoid this email gaffe, I always try to create groups (with the Don't Show box checked) whenever possible. But most of my large group emailings are unique, so I need to pick people by hand.
--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>
PLEASE always state which version of Microsoft Office you are using - **2004**, X or 2001. It's often impossible to answer your questions otherwise.
