Hi Dinu,
2014-12-15 19:57 GMT+01:00 Dinu Gherman <gher...@darwin.in-berlin.de>: > Hi all, > > glad so see something moving forward... > > Fabio Pliger wrote: > > > There is a budget proposal already. This is just *as is* and do not > include some options (like financial aid, etc..). In general conference > budget is something that will change until a few weeks after the conference. > > Please forgive my (possibly insufficient) BA skills, but I thought "to > budget for something" (here an event) means to plan expenses for that > event. Now planning is a strictly forward oriented activity, or at least I > think so, or maybe I should say I think that's what it should be. And while > being aware of the difference of theory and practice I'm slightly surprised > to see the opposite (planning after the event) expressed so bluntly at this > place. To me that removes quite possibly any meaning whatsoever from the > term planing. Which makes me wonder if I have maybe understood something > completely wrong? > Sorry, I think I expressed myself quite badly.. and didn't mean to be blunt Let me try to explain. The budget in the proposal i very very high level and do not take several things into account. Even if it's not that accurate it's really important though as it will be the base for the budget we will create with the on-site team(specially the venue and catering costs, which are likely to be the main part of the entire conference costs). That budget contains many other ins and outs that will vary (after getting different offers for services, venues extras, grants expenses, sponsors joining, missing microphones, power supples, etc, etc...). So, yes, budget is something that helps you forecast the expenses but (again) it is not a static nice spreadsheet. :-) [at least I never had that privilege in 7 years of organizing conferences] I don't have a financial background (except from managing my company for years as well as somecommunity conferences), so I may be using terms that are not correct. > > One really important thing to consider is that the budget and ticket > prices proposal are nothing official and are very likely going to change. > > Sure thing, but do you expect them to change after the conference, too? > Yes, definitely. Days near the conference are quite hectic and there are several changes in the budget that is not easy to track and account in the budget. So you need to insert those later and recalculate... not to mention costs of legal support, financial accounts , taxes, etc... All the best Fabio > > Cheers, > > Dinu > > -- Fabio Pliger *linkedin* http://it.linkedin.com/in/fabiopliger *twitter* http://twitter.com/b_smoke
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