Dear Tonnie, what a beautiful example including what you say about how carefully you did the planning. I like a lot that you gave a full hour to people for their discussion groups as I feel that anything shorter doesn't really open enough space/time.
I would love to see the script but don't want you to go through the work of translating it. If you send it along in Dutch, I will use a translate feature to be able to follow your thinking. I am curious about your thinking regarding what went into the form of the report. I am sure it was deliberately chosen. I usually put more into my reports including recommendations for the future and immediate next steps. The form I use depends on if the prioritizing is intended on the report as a whole, on particular points in the highlights of the discussion in the report OR if the prioritizing happens on the discussed recommendations for the future and immediate next steps. I would love more information from you, in genuine contact with you, Birgitt [image: Picture] *Birgitt Williams* *Senior consultant-author-mentor to leaders and consultants * *Specialist in organizational and systemic transformation, leadership development, and the benefits of nourishing a culture of leadership.* www.dalarinternational.com >> Learn More & Register <http://www.dalarinternational.com/upcoming-workshops/> for any of our upcoming workshops here. 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729 Phone: 01-919-522-7750 Like us on Facebook <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Connect on LinkedIn <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> On Sun, Oct 23, 2022 at 4:23 AM Tonnie van der Zouwen < [email protected]> wrote: > Dear Marc, dear all, > > > > I do not have a time laps, but maybe my experience with an online OS using > Zoom and a digital wall in Miro might help: > > > > We tried to translate the steps from an offline environment to an online > one, respecting the working elements as best as possible: > > > > Preparation: > > > > - Inviting participants and preparing them step by step on how > to go to the ‘venue’ and sit comfortably there, by sending several emails > with practical information and have a ‘technician’ standing by with a > mobile phone number > > - We encouraged using two screens for the meeting: one for the > talking circles and one for the wall > > - We prepared an online wall with a part for the Agenda, for > News, for posters with the principles and the Law on a board in Miro; see > https://miro.com/app/board/uXjVPKixqzA=/?share_link_id=132569744312 (I > translated the headings, the text of agenda topics and reports is in Dutch) > advantage of Miro: it is an infinite wall where you can frame parts, just > as in a physical room. Participants do not need an account, they do not > have to log in, they just need the link (set the sharing settings on > ‘anyone with the link can VIEW) > > - As you see on the Miro board, the reports of the groups are > made using a table format (1 table for every report), where users can type > directly on the board; because this takes some experience, we had a > ‘reporter’ taking notes for every break-out room > > - Preparing the main room and breakout rooms in Zoom (or Webex > will also work); the titles of the break-out rooms can be added quickly > during a short break after the agenda setting and then participants can see > which topic is in which room and also the names of who is where; the main > room also stays open > > Meeting, part 1 (half a day): The example on the Miro board is for an OS > of two half days; we did 2 rounds on the first day and prioritizing and > action planning on the second day. Some 60 people showed up. > > - Start in plenary in Zoom, welcoming, explaining the way of > working, the principles and law of two feet > > - Explain how agenda setting is done; people raise their digital > hand, get the microphone, announce their topic and a co-facilitator types > the topic on a digital sheet, asks where it should go on the Agenda and > puts it their > > - We did agenda setting for two rounds, negotiated > combining/splitting/moving with the contributor, have as short break and > naming the break-out room in accordance to the agenda > > - Participants used their ‘two feet’ to go to their preferred > place > > - Every group filled in a report directly on the News wall in > Miro; the reporter can share the typing by sharing screen, or by asking > participants to look at the board on their own second screen (if they have > one). > > - We asked to reserve 5 minutes at the end of each round to > select 3 items they think are most important to follow-up and write them on > the three post-its that are already provided under every report poster > > - After the two rounds everyone was invited back to the main > room; we looked back on the meeting by asking participants to write their > Tips and Tops in the Chat. First ‘My TOP is …..’ and then ‘My TIP is …..’ > > - We explained how the we will go further: Next week is the > second half of the meeting, also half-a-day. The Miro board will stay open, > you are invited to read the reports. Next week every participant will get 6 > votes for selecting what you think is most important to work out in action > plans > > - Lock all agenda items and reports, so they cannot be replaced > accidentally > > - We also sent a pdf with a copy of the agenda and all reports > to the participants; the pdf can be composed easily by making screenshots > of the Miro board. > > Meeting, part 2 (half a day) > > - We continued using the same Miro board, set the sharing settings of > the Miro board on ‘everyone with the link can edit’ > - Welcome and looking back on the reports and the post-its with > important items > - Explain the voting procedure (use the voting option in Miro) > - For the top 8 to 10 items we will do action planning in voluntary > small groups > - Agenda setting for the action planning round, > - A part of the Miro board was framed for posters with the reports of > action planning; the posters had some extra lines with ‘who is going to do > what and when’. > - When the agenda was set, we had 8 topics and after a short break > (labelling the break-out rooms) participants went to their preferred > break-out room > - Again, we had a reporter for every break-out room to fill in the > reports in Miro > - After 1 hour, the planning round ended and everyone came back to the > main room; every small group presented their plans in maximum 2 minutes per > group. We recorded the presentations > - Closing circle. Everyone who wants to share something gets the > microphone (until time is up or no one wants to speak anymore) > - Ending: please share anything else want to say about this meeting in > the Chat by finishing the sentence (type in the Chat): I look back on this > meeting …… > - We made the proceedings of both sessions and sent a pdf to everyone. > > > > Looking back, we have put great effort in preparing the whole thing and > getting the co-facilitators acquainted with the techniques and online > environment. This paid off during the meeting, everything went rather > smoothly, also due to the technician who provided personal assistance to > people with technical issues. > > I have a detailed script in Dutch. If you are interested, I can translate > it into English. > > > > All my best, > > > > Tonnie > > > > > > *Dr. Tonnie van der Zouwen MCM *Larikslaan 1 > 5248 BP Rosmalen > The Netherlands > > > > *Tel.:E-mail:Internet:* > > + 31 6 - 50 69 79 82 > [email protected] > www.tonnievanderzouwen.com <http://www.tonnievanderzouwen.nl/> > www.largescaleinterventions.com > > <https://www.linkedin.com/in/tonnievanderzouwen/> > <https://twitter.com/TonnievdZouwen> > > > > > > > > > > *Van:* Marc C. Trudeau <[email protected]> > *Verzonden:* zaterdag 22 oktober 2022 18:27 > *Aan:* OSList (email to post) <[email protected]> > *CC:* Deborah Preuss <[email protected]>; Rijon Erickson < > [email protected]>; April Jefferson <[email protected]> > *Onderwerp:* [OSList] Good Time-Lapse Video of ONLINE (such as in > QiqoChat or similar tools) OST? > > > > Thank you, Rijon, Deborah, Thomas, and Robbie!… > > > > … and, please note that I’m looking for a publicly available 2-3 min.-ish > time-lapse video of ONLINE Open Space. (These examples, though wonderful - > and now bookmarked - are all in-person.) Doesn’t have to be in QiqoChat, > though that’d be fine; any fully or mostly-online space. (April, have you > and your co-conspirators produced one?) Will you help? > > > > Thanks again, and love, > > > > Marc > > > > On Oct 18, 2022, at 3:03 PM, Rijon Erickson <[email protected]> > wrote: > > > > Would this 11 minute video from Thomas Herrmann work? > > > > https://youtu.be/I_WmctEWkRI > > > > > > On Oct 18, 2022, at 8:39 PM, Rijon Erickson <[email protected]> > wrote: > > > > This isn’t time-lapse either, but… only 6m and very accessible: > > > > https://youtu.be/WQj12jmLGr4 > > > > > > On Tue, Oct 18, 2022 at 6:33 PM Deborah Preuss <[email protected]> > wrote: > > Less than 2 minutes, with titles. > > https://youtu.be/UTEO9CQe7Mw > > > > On Tue., Oct. 18, 2022, 14:56 Marc C. Trudeau, <[email protected]> > wrote: > > Hello, Friends! > > > > In the years since (or before) the start of the pandemic, has anyone > produced a compelling, publicly available time-lapse of fully-online Open > Space, of the quality of https://youtu.be/UTEO9CQe7Mw? (Thank you, > Jean-Philippe Poupard!) I’m looking to share such a video with the sponsor > and invitees to a corporate Open Space. > > > > Thanks, and be well, > > > > Marc > > > > > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] >
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