Item 4: Do the math. What will it cost to continue to expand the system
in servers and tape drives. As you figure that out consider the backup
window you have. That can become an issue and push you into much faster
and more expensive drives to get the job done during the window. Will
this push you to Enterprise from Standard? Make sure they understand it
is a non-ending cycle. Put it on paper, let 'BOSS' decide and let 'BOSS'
tell the users. Make sure he tells them that it is a cost issue, that
there is no need for storing all of this.
Also, set up the quotas so they get warnings first. And then set the
quota so it prohibits send but not receive. Then there is no argument
about 'missing' critical emails. Teach them how to move emails from the
server to a local pst folder perhaps.
Item 3 seems small, 5 megs is pretty small. Now my environment is
different than most. We are an advertising agency, so 500 meg quark
files and 40 meg attachments are the norm. 10 megs is my vote in a
standard business environment.
Item 2 is an issue that has to be decided by the lawyers. What is your
company's document retention policy? A corporate police also helps with
item 4, the users killing you. Best to deflect it to the lawyers, after
all they deserve it any way.
Item 1. Title doesn't necessarily change needs for storage. Volume of
mail, number of attachments does.
-----Original Message-----
From: On Behalf Of Henry, Christopher M.
I need a little advice here. For the first time in my company's history
I am about to implement a quota on the exchange server and also begin
filtering large attachments. Within my organization email is used for
*everything* (I do mean everything.) The largest mailbox on the server
is a little over a gigabyte, the average size is about 300megs. Don't
shoot me this was the policy of the last manager, I am just trying clean
things up and get everything in an orderly manner. I guess my questions
would be:
1. Are there any specific guidelines you recommend I follow to assign
quotas to different levels of management.
2. How long should the typical user keep email before it is auto
archived?
3. I was considering blocking attachment over 5megs, is there a guide to
this also or is whatever floats your boat?
4. How will I stop my users from attempting to kill me when this is in
place?
Chris H.
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