1. This should be based on business need. I strongly recommend that a reasonably large quota be assigned to everyone and departments charged a nominal charge to their budgets for increases. The incremental cost of the extra disk space and tape equipment is a reasonable charge. It just has to be enough for a manager to take notice and decide that there is business value in the extra quota. E-mail administrators should never be in the business of trying to determine what is justified for their users.
2. It depends on your business needs. Some businesses must archive before the message is delivered to conform to regulatory requirements. This is a decision your management must make based on the cost of the archiving subsystem. 3. You can't block attachments in Exchange. You can only block on total message size. Again, this is a decision that must be made based on the business needs of your company. For example, I once worked for a firm which routinely used e-mail to transmit images of silicon etch test requirements. Messages of 10MB were common, and larger ones not infrequent. We had no message size limits because of the business requirements. 4. Have management make the decisions based on their requirements and the costs of providing service and have them transmit the bad news, if any. Ed Crowley MCSE+Internet MVP Freelance E-Mail Philosopher Protecting the world from PSTs and Bricked Backups!T -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Henry, Christopher M. Sent: Thursday, May 20, 2004 4:51 AM To: Exchange Discussions Subject: Quotas I need a little advice here. For the first time in my company's history I am about to implement a quota on the exchange server and also begin filtering large attachments. Within my organization email is used for *everything* (I do mean everything.) The largest mailbox on the server is a little over a gigabyte, the average size is about 300megs. Don't shoot me this was the policy of the last manager, I am just trying clean things up and get everything in an orderly manner. I guess my questions would be: 1. Are there any specific guidelines you recommend I follow to assign quotas to different levels of management. 2. How long should the typical user keep email before it is auto archived? 3. I was considering blocking attachment over 5megs, is there a guide to this also or is whatever floats your boat? 4. How will I stop my users from attempting to kill me when this is in place? Chris H. _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Web Interface: http://intm-dl.sparklist.com/cgi-bin/lyris.pl?enter=exchange&text_mode=&lang =english To unsubscribe send a blank email to %%email.unsub%% Exchange List admin: [EMAIL PROTECTED] To unsubscribe via postal mail, please contact us at: Jupitermedia Corp. Attn: Discussion List Management 475 Park Avenue South New York, NY 10016 Please include the email address which you have been contacted with. _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Web Interface: http://intm-dl.sparklist.com/cgi-bin/lyris.pl?enter=exchange&text_mode=&lang=english To unsubscribe send a blank email to [EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] To unsubscribe via postal mail, please contact us at: Jupitermedia Corp. Attn: Discussion List Management 475 Park Avenue South New York, NY 10016 Please include the email address which you have been contacted with.
