That's one of the reasons my PST system works pretty well for me. It's not an easy system for the end users. It shifts a substantial amount of the pain to them, which encourages them to be more selective about what they keep. It does have the functionality they want, but it doesn't blithely store gigs of mail, either. I just recently saved a 1.9 gig PST by copying it, splitting it into smaller PSTs, and giving it back to the end user, after some "encouraging words" about mail management. My first statement to him was "1.9 gig? Ouch. You've probably lost everything in there." Getting it all back was a serious relief for him. Oh; btw; the user was our CFO... Dean's right. There will always be a need for selective alternative mail storage. Sounds like a screaming need for a 3rd party product that does it properly... Ah; but then EVERYONE would want to store all their own mail... :-)
********************** Charlie Kaiser MCSE, CCNA Systems Engineer Essex Credit / Brickwalk 510 595 5083 ********************** > -----Original Message----- > From: [EMAIL PROTECTED] > [mailto:[EMAIL PROTECTED] On > Behalf Of Dean Cunningham > Sent: Monday, March 14, 2005 2:20 PM > To: Exchange Discussions > Subject: RE: PSTs keep on getting corrupted > > > Mate, I have people topping their mailbox limit at 900MB, selective > alternative storing will always be necessary. Training the users to be > more slective in what they store will always be a challenge. Hopefully > with a large mailbox limit the chaff will be removed , > leaving the wheat > , whtiout the need for archiving. > > > -----Original Message----- > > From: [EMAIL PROTECTED] > > [mailto:[EMAIL PROTECTED] On > > Behalf Of Vivino, David > > Posted At: Monday, March 14, 2005 3:56 PM > > Posted To: swynk > > Conversation: PSTs keep on getting corrupted > > Subject: RE: PSTs keep on getting corrupted > > > > > > Thanks Charlie for sharing your solution. Does anyone else > > use something different? Some have the philosophy that > > computers should make users lives easier, rather than the > > reverse. From that perspective it doesn't make sense to tell > > users "PST=BAD" or "you only get a 10MB mailbox size, deal > > with it." On the other hand, you certainly can't set the > > limit to 500MB so archiving would be unnecessary (or at least > > delayed). Does anyone here tell folks "just print the email > > then delete it."? Hardly. > > > > Exchange is an excellent piece of software that allows users > > to organize their work. Email is a large part of it and it > > tends to be used as a storage mechanism. I don't have the > > authority to tell someone "hey, you don't need that stuff > > from 2002, so delete it." I'd like to tell them what > > alternatives there are. Keeping it in the mailbox isn't one. > > Right now, archiving is. Unfortunately, that means PST. > > What else is there? > > > > > -----Original Message----- > > > From: [EMAIL PROTECTED] > > > [mailto:[EMAIL PROTECTED] On > Behalf Of > > > Charlie Kaiser > > > Sent: Monday, March 14, 2005 12:55 AM > > > To: Exchange Discussions > > > Subject: RE: PSTs keep on getting corrupted > > > > > > > > > You'll get no argument from me on the PST=BAD bit. I was > > responding to > > > David's question about what people do to safeguard the data. > > > I provided > > > our solution, which while not perfect, works. I never had a > > question. > > > It was David. :-) My hardcore IT-based solution is "manage > > your mail > > > more effectively". > > > But that's not always an option, so we make the > compromises we have > > > to. > > > My PST management system is relatively trouble free. I > don't spend > > > more than a few hours a year on it. Acceptable tradeoff for me... > > > > > > ********************** > > > Charlie Kaiser > > > MCSE, CCNA > > > Systems Engineer > > > Essex Credit / Brickwalk > > > 510 595 5083 > > > ********************** > > > > > > > > > > -----Original Message----- > > > > From: [EMAIL PROTECTED] > > > > [mailto:[EMAIL PROTECTED] On > > Behalf Of > > > > Steve Molkentin > > > > Sent: Sunday, March 13, 2005 2:56 PM > > > > To: Exchange Discussions > > > > Subject: Re: PSTs keep on getting corrupted > > > > > > > > Charlie, > > > > > > > > As the list guru Ed would say, PST = BAD. > > > > > > > > OK, whether you knew that or not, it doesn't hurt to be > > > reminded. From > > > > what you detail, it almost seems you answer your own > > question as to > > > > what do you do... > > > > > > > > PSTs are rarely a good solution. That you are opting to use > > > them means > > > > that you accept the added difficulties (like the ones you > > are facing > > > > now) of storing/retrieving data kept in them. The > > > limitations of PSTs > > > > are many... including the backing up issue from local > > drives, size, > > > > etc, etc, etc. > > > > > > > > Are you using Outlook 2003? The Cached Exchange mode is a huge > > > > benefit of that. > > > > > > > > Not to be too difficult, but to quote Ed again - there are > > > seldom good > > > > technological solutions to behavioural problems. > > > > > > > > themolk. > > > > > > > > > > > > On Wed, 9 Mar 2005 07:17:06 -0800, Charlie Kaiser > > > > <[EMAIL PROTECTED]> wrote: > > > > > We've fought this for years. There are always a few > > people in an > > > > > organization that absolutely need long-term mail storage. > > > > C*O, product > > > > > managers, etc. They're almost all laptop users, too. Since > > > > keeping 3 gig > > > > > mailboxes for them isn't really an option, and much of it > > > is archive > > > > > anyway, I've developed a least-obnoxious strategy that > > > seems to work > > > > > moderately well. > > > > > I give them large mailboxes; let's say up to a gig > > > (normal limit is > > > > > about 250mb). We then create local PSTs* for them, and > > > train them to > > > > > keep them relatively small (under 500mb). They may have 5 > > > > or 6 of them > > > > > in order to keep the PSTs small enough. I usually let > > > > people build large > > > > > PSTs, although I explain the hard limits on them and why > > > > they should be > > > > > kept smaller. They hit the 2 gig limit and lose it all one > > > > time. Sorry. > > > > > It's gone, pal. Better luck next time. The savvy ones get > > > > autoarchiving > > > > > set up to the appropriate PSTs too. > > > > > We also teach them to keep them separated by year, so a set > > > > of 2003 PSTs > > > > > will be separate from a set of 2004 PSTs. Once they're > > > on-board with > > > > > this program (it's either this or "delete a bunch of > your mail, > > > > > sparky"), we then write a small script that they can > > > > execute from their > > > > > desktop that will copy the PSTs to their file server home > > > > folder. They > > > > > are told to run that perhaps once a week if they make > > > changes to the > > > > > PSTs. That keeps a copy of the PST on the server, where it > > > > is backed up > > > > > regularly. If their laptop smokes, we can recover the vast > > > > majority of > > > > > the mail in the PST. > > > > > Once they are no longer using the PST on a regular basis > > > > (for example, > > > > > the 2003 archives), we will disconnect the PSTs from OL, > > > > burn them to > > > > > CDs, and store. I make sure they're included in an > > > > end-of-month backup > > > > > that is stored offsite indefinitely, and then whack them > > > > from the server > > > > > to save space/backup. If they ever need it again, we copy > > > > them off the > > > > > CD to the laptop and remove the RO attribute. > > > > > It's a kludgy system, but it works on several levels. One, > > > > it preserves > > > > > the mail. Two, it puts a significant percentage of the pain > > > > back on the > > > > > end user, which encourages them to manage their mail more > > > > effectively. > > > > > Much of the mail that is saved at the time ends up getting > > > > deleted later > > > > > on, shrinking the PST by half or more. "Why did I save > > > > THAT?" Three, it > > > > > reduces the size of OSTs on the laptops and the potential > > > > for corruption > > > > > when mailboxes start getting huge. > > > > > Not perfect, but it has worked for me for many years. > > If you can > > > > > structure your mail system to eliminate PSTs, all the > > better. But > > > > > reality sometimes interferes with good system design. :-) > > > > > > > > > > * We don't run the PSTs from the server; too many issues > > > > with that. It > > > > > usually works, but when it doesn't, it's a real headache. > > > Plus, not > > > > > supported. :-) > > > > > > > > > > > > > > > ********************** > > > > > Charlie Kaiser > > > > > MCSE, CCNA > > > > > Systems Engineer > > > > > Essex Credit / Brickwalk > > > > > 510 595 5083 > > > > > ********************** > > > > > > > > > > > > > > > > -----Original Message----- > > > > > > From: [EMAIL PROTECTED] > > > > > > > > [mailto:[EMAIL PROTECTED] On Behalf > > > > > > Of Vivino, David > > > > > > Sent: Wednesday, March 09, 2005 6:37 AM > > > > > > To: Exchange Discussions > > > > > > Subject: RE: PSTs keep on getting corrupted > > > > > > > > > > > > Seems there is a contradiction here. We don't want > > mailboxes to > > > > > > get too large so we have folks archiving their > > Outlook data. MS > > > > > > explains how to do it at > > > > > > > > http://support.microsoft.com/default.aspx?scid=kb;en-us;290847. > > > > > > The link posted earlier in this thread indicates MS doesn't > > > > > > support .pst on network drives. So what do we do to > > ensure the > > > > > > data > > > > is backed up > > > > > > properly? Buy everyone a copy of Backup Exec? I think > > > > not! What are > > > > > > some ways to resolve this dilemma? > > > > > > > > > > > > > -----Original Message----- > > > > > > > From: [EMAIL PROTECTED] > > > > > > > > > [mailto:[EMAIL PROTECTED] On Behalf > > > > > > > Of Fyodorov, Andrey FTL > > > > > > > Sent: Sunday, February 27, 2005 9:44 AM > > > > > > > To: Exchange Discussions > > > > > > > Subject: RE: PSTs keep on getting corrupted > > > > > > > > > > > > > > > > > > > > > Thanks! > > > > > > > > > > > > > > -----Original Message----- > > > > > > > From: [EMAIL PROTECTED] > > > > > > > [mailto:[EMAIL PROTECTED] On > > > > > > Behalf Of Uso > > > > > > > Sent: Sunday, February 27, 2005 4:03 AM > > > > > > > To: Exchange Discussions > > > > > > > Subject: Re: PSTs keep on getting corrupted > > > > > > > > > > > > > > > > > > > > > http://support.microsoft.com/kb/297019/EN-US/ > > > > > > > > > > > > > > > > > > > _________________________________________________________________ > > > > > > > List posting FAQ: > > > > 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