Think of it this way: Outlook (when used in conjunction with Exchange), is a tool for manipulating the Exchange database, and doesn't have data of its own - unless you remove that data from the Exchange database and place it elsewhere.
The retention policy works against the Exchange database - Exchange can't seek out that data outside of itself to purge it. Thus, PST files, .msg files on file servers or on local storage, and any other ways of saving Exchange data outside of the database, remove that data from the purview of the retention policy. (This is not the case with OST files, which are a mirror of the Exchange database for the account which is being used. While an OST might temporarily be out of sync with the Exchange server, the next time Outlook contacts the server, the OST and the Exchange database will be brought into sync, including removing any messages from the OST that a retention policy deletes in the Exchange database) Of course, Outlook can operate with its own rules on PST files, and can read those and also .msg files, etc., but AFAIK, unless there's a conflict in the rules that exist in the Outlook profile and on the Exchange server, they do somewhat different things, and rules on the Exchange server won't (again, AFAIK) touch emails outside of the Exchange database. I'm sure someone will correct me if I'm wrong on this last point. Kurt On Thu, Jun 13, 2013 at 4:49 PM, xyz <[email protected]> wrote: > Greetings, > > Exchange 2010 SP2 U3 > > We have a 270 day inbox retention policy/tag. > > > > This clearly shows at the bottom of each opened email. > > > > Users often want to save emails beyond the retention date. > > There are several “save as” options formats which I know will work. > > > > What I am wondering is – if I have the user save as email.msg to the H: > drive or wherever, does that remove the saved message on the H: drive from > retention limit policy/tag so it will not be deleted? > > > > I experimented and saved email.msg to H: drive, opened it and it does not > show the retention limit at the bottom like when opened in the inbox. > > > > My thought is since it is no longer “sitting in the inbox” the retention > will no longer apply even though it is *.msg. > > > > This would be much simpler to explain to users – rather than discussing the > other formats. > > > > Hoping for some input on this. > > > > Thanks for your help. > > > > Dana > > > > > > > >
