Some files are being modified and some are not being modified. I am
concerned about the whole issue, having multiple copies wasting disk space
as well as confusing people as to which document is which. Right now we
have some users who do attach files as shortchuts already. I simply wanted
to force the rest of the users to do the same by changing the default.
Just out of curiosity, what would be a "better" purpose for the use of
this functionality? In my opinion this is exactly the solution for what I
am dealing with here. And yes I know that training the users is the way to
go, however I know from experience here that it would open a whole new can
of worms. And I agree with your troubles of people using their mailbox to
store files. This would help with that greatly by letting them store
shortcuts rather than actual files.
> ...and keep in mind that the "multiple copies" issue may not be as
> severe as it seems, at first blush. You do have SIS, after all, so as
> long as they're not changing it and sticking it back in the store, it's
> somewhat mitigated.
>
> Having said that, one of the banes of my existence is people who think
> their mailbox is a file repository. Now, where did I leave that copy of
> Elf Bowling from Christmas 1999...?
>
> -----Original Message-----
> From: Mike [mailto:[EMAIL PROTECTED]]
> Posted At: Monday, August 27, 2001 8:32 AM
> Posted To: MSExchange Mailing List
> Conversation: Attaching Files as Shortcuts
> Subject: RE: Attaching Files as Shortcuts
>
>
> Hi Byron,=20
>
> Thank you for your reply. I appreciate the help.
>
> Mike
>
> > Hey Mike,
> > =20
> > I actually think you pose a very valid question and think this
> functionality
> > would be useful for users (and is not a behavioral issue - though
> there are
> > many out there :)). However, Exchange/Outlook doesn't offer this
> > out_of_the_box so like someone mentioned earlier you should check into
> > writing or hiring someone to write some code for you or look into
> > third-party tools. Fundamentally, you're wanting a automated tool for
> the
> > File: command. I'm sure there are resources on the slipstick site or
> in
> > Exchange/Outlook mag archives that may help you out. Also check
> > www.cdolive.com I looked at this years back and got sick of fooling
> with
> > the forms in Outlook. It's just not that interesting to me. I also
> looked at
> > a product called keyflow at one time.
> >=20
> > Really what you're looking for is single storage for your data and
> that
> > makes sense. You may find that merging all the data into a workflow
> or
> > document/knowledge management system provides you other interface
> benefits
> > that just haven't come to mind yet.=20
> >=20
> > Good luck.
> > Byron
> >=20
> >=20
> >=20
> > -----Original Message-----
> > From: Mike [mailto:[EMAIL PROTECTED]]
> > Sent: Friday, August 24, 2001 2:41 PM
> > To: Exchange Discussions
> > Subject: RE: Attaching Files as Shortcuts
> >=20
> >=20
> > > It's not a simple question. Yes, there's probably a registry key
> for it,
> > > but I wouldn't recomend it.
> >=20
> > Why would you not reccomend it? 99% of the files flyig back and forth
> are
> > all sent to local addresses who all have access to the same servers.
> Right
> > now we are creating multiple copies of files already stored on a
> central
> > server. I would think this would be the reason for the shortcut
> > functionality?
> >=20
> > > if you want a workflow application, purchase or create one.
> Exchange
> > don't
> > > do that so good.
> >=20
> > I am not trying to have exchange manage workflow or documents, I
> simply
> > want to eliminate the multiple copies of files we already have stored
> on a
> > file server. Having our users go through the steps of creating a
> shortcut
> > to the file attachment would work fine, however I just wanted to make
> it
> > easier by making it the default.
>
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